I.     Call to Order

1. Mr. Peterson will give the invocation

2. Recognize guests

II.    Public comments for any agenda or non-agenda item with a 3-minute limit per person

III.   Routine Matters

1. Recommended Action

   1. Consideration of approval of April 10, 2023 board minutes

   2. Consideration of approval of April 2023 financial information
      
      

2. New Business

   1. Consideration of approval of workforce yearly adoption rate (Mr. Fonville)

   2. Consideration of approval of awarding RFP for Building 21 renovations (Mr. Canada)

   3. Consideration of approval to appeal, reverse or nullify the ruling of the ARB regarding Ad Valorem Taxes for Rafter J for tax year 2022 (Dr. Beebe)

IV.    Information and Discussion

1. Lubbock Symposium (Mr. Canada)

2. Athletic Update (Ms. Davis)

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

1. Consultation with Legal Counsel

2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - June 12, 2023

The Board of Trustees of Western Texas College met in a regular board meeting at 12:30 p.m. on Monday, April 10, 2023, in the boardroom.

Present:           Mr. Eddie Peterson, Mr. Jason West, Mr. Tim Riggan, Ms. Amy Hargrove, Dr. Jay Kidd, Mr. Mike McWilliams

Absent:            Mr. Drew Bullard

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Stephanie Ducheneaux, Ms. Shahala Leatherwood, Mr. Britt Canada

Others Present:

Mr. Peterson, board president, called the meeting to order and Ms. Hargrove gave the invocation.

Introduced the women’s soccer team.

No one from the public made any comments.

Motion by Mr. Riggan, seconded by Ms. Hargrove to approve the February 13, 2023, board minutes. Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. West to approve the February 2023 and March 2023 financial information.  Motion carried unanimously. 

Motion by Ms. Hargrove, seconded by Dr. Kidd to allow Ms. Claxton to lock into a 24-month electricity contract, negotiate with Shell and if their rate isn’t low enough, go with the lowest company’s rate.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. West to approve the following  2023-2024 contract renewals besides Dr. Richard Medina who resigned.

Motion carried unanimously.

Motion by Mr. West, seconded by Mr. McWilliams to approve the Resolution for the Support of the  Texas Commission on Community Colleges Finance Recommendations.  Motion carried unanimously. 

Motion by Mr. West, seconded by Dr. Kidd to approve a 7% increase to our in-district, out-of-district, and out-of-state tuition and a 7% increase to our meal plan.  Motion carried unanimously.

Motion by Mr. West, seconded by Mr. Riggan to table the revisions to the employee handbook until next month.  Motion carried unanimously. 

Mr. Britt Canada presented the pre-bid information regarding renovations to the BSM or building 21.  It was written in the Title V grant to renovate building 21. The plans have been drawn up.  An ad will go into the paper.  We will accept the bids and bring the information to the board in May to be awarded.  We are going to add walls and put in a new air conditioning system.  It will be used as a Guided Pathways Center .  We will help students from the moment they apply to when they graduate. 

Ms. Patricia Claxton discussed the pre-bid for a depository.  By law, we can’t do another extension, so we will need to go out for bids.  We are currently with First Bank and Trust.  We have no issues with them, but the law says we must go out for bids.  Patricia sends the bid packet to every local bank in our county. 

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel.  At the conclusion of the executive session, the board reconvened.   Motion by Mr. West, seconded by Dr. Kidd for  nonrenewal of Melanie Graf’s employment contract, and to extend Dr. Beebe’s contract one year.  Motion carried unanimously.

Date of next board meeting May 8,  2023

Financials April 2023

Check Register April 2023

Workforce Yearly Adoption Rate

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RFP award for Building 21 renovations

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Dr. Beebe will discuss the Rafter J 2022 value correction through the Scurry County Appraisal District.  

Mr. Britt Canada will discuss the Lubbock Symposium.

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Ms. Tammy Davis will present an athletic update.