Western Texas College

Scurry County Junior College District

Snyder, Texas

Board Meeting, 12:30 P.M.

Monday, June 12, 2023 Palmer Hall Boardroom

Agenda

I. Call to Order

Mr. Riggan will give the invocation
Recognize guests

II. Public comments for any agenda or non agenda item with a 3-minute limit per person

III. Routine Matters

Recommended Action
1. Consideration of approval of May 8, 2023 board minutes
2. Consideration of approval of May 2023 financial information
New Business
1. Consideration of approval of awarding depository proposal (Ms. Claxton)
2. Consideration of approval of tuition and fee increase for the Price Daniel Unit, John Wallace Unit, and Preston Smith Unit (Ms. Claxton)
3. Consideration of approval to move the Tuition and General Fee Fund into the Reserve Fund (Ms. Claxton)
4. Consideration of approval to review TASB Update 45 legal polices and the adoption of the local policies (Dr. Beebe)
5. Consideration of approval of promotion in rank for Patrick Schneider and Victor Hinojosa from Instructor to Assistant Professor, Billy Hefflinger from Assistant Professor to Associate Professor, and Ava Russell and Geron Scates from Associate Professor to Professor (Dr. Beebe)

IV. Information and Discussion

Developmental program progress report (Mr. Ramon)
Annual audit engagement letter (Ms. Claxton)

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

Consultation with Legal Counsel
Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V. Date of next Board meeting - July 10, 2023

Minutes

The Board of Trustees of Western Texas College met in a regular board meeting at 12:30 p.m. on Monday, May 8, 2023, in the boardroom.

Present: Mr. Eddie Peterson, Mr. Jason West, Ms. Amy Hargrove, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Drew Bullard

Absent: Mr. Tim Riggan

Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Britt Canada, Mr. Jeffrey Martin, Mr. Shawn Fonville

Others Present:

Mr. Peterson, board president, called the meeting to order and gave the invocation.

No one from the public made any comments.

Motion by Dr. Kidd, seconded by Mr. Bullard to approve the April 10, 2023, board minutes. Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the April 2023 financial information. Motion carried unanimously.

Motion by Ms. Hargrove, seconded by Mr. West to approve the workforce yearly adoption rate of $0 - $40 per hour. Motion carried unanimously.

Motion by Mr. West, seconded by Mr. Bullard to award Wall Construction the RFP ($137.241.38) for building 21 renovations. Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Dr. Kidd to approve appealing, reversing, or nullifying the ruling of the ARB regarding ad valorem taxes for Rafter J for tax year 2022. Motion carried. Mr. Jason West was against.

Mr. Britt Canada discussed the Lubbock Symposium. In our previous Title V grant, the objective was for students to conduct research. We worked with Dr. Seabecker at Texas Tech. This is the third year our students took part in the soil symposium. They made two posters which will look good on their resume. Texas Tech wrote a grant with MIT, Georgia Tech, Florida A&M, and Case Western. Each of these schools received $26 million. CASFER wants to recover nitrogen from animal waste. This is the only research project our students have taken part in this kind of research.

Ms. Tammy Davis presented an athletic update. We are finishing up the spring season. Softball is third going into the regional tournament. Women’s golf is at the national tournament in Kansas. They are playing with four girls, and they are stepping up. Men’s golf is heading to Kansas for the national tournament, and they are 4th in the nation. Track is heading to the national tournament next week. James Dadzie ran the 200 meters in 19.71 seconds. He is currently the worlds fastest man in the 200. He will compete in the world tournament. He is from Ghana. Grace Obour ran the 400 meters in 52 seconds. She is #1 in NJCAA. She is also from Ghana. In rodeo, the men’s side is in the SW Region and six will go to Casper for the national tournament. For individual awards and teams, you need a 3.0 for a team award and last year we had seven teams. We had 100 athletes receive an award from WJCAC which is semester to semester and 60 from NJCAA which is per year.

EXECUTIVE SESSION: The board went into executive session in accordance with section 551.074 of the Texas Government Code. Purpose: Personnel. At the conclusion of the executive session, the board reconvened. No action was taken.

Date of next board meeting June 12, 2023