Western Texas College

Scurry County Junior College District

Snyder, Texas

Board Meeting, 12:30 P.M.

Monday, February 13, 2023

Monday, February 13, 2023 Palmer Hall Boardroom

Agenda

I. Call to Order

Mr. McWilliams will give the invocation
Recognize guests
Introduction of men/women rodeo and baseball

II. Public comments for any agena or non-agenda item with a 3-minute limit per person

III. Routine Matters

Recommended Action
1. Consideration of approval of December 8, 2022 board minutes
2. Consideration of approval of December 2022 and January 2023 financial information
3. Personnel
  1. Consideration of approval of Mr. Austin Morris, Director of Correctional Officer In-service Training (Mr. Fonville)
New Business
1. Consideration of approval of Foundation Board members and terms (Dr. Beebe)
2. Consideration of approval of review of TASB policy CAK (Legal) and CAK (Local) Appropriations and Revenue Sources - Investments (Ms. Claxton)
3. Consideration of approval of small class report (Mr. Canada)
4. Consideration of approval of TASB Policy Update 44 review of Legal policies and adoption of Local policies (Dr. Beebe)
5. Consideraton of approval of bid on tax deed and property card for Trust Property in the city of Snyder (Ms. Claxton)
6. Consideration of approval of electricity contract (Ms. Claxton)

IV. Information and Discussion

Athletic update (Ms. Davis)
Enrollment report (Mr. Canada)
March board meeting cancelled (Dr. Beebe)

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

Consultation with Legal Counsel
Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel - President's evaluation

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V. Date of nextbBoard meeting - April 10, 2023

Minutes

The Board of Trustees of Western Texas College met in a regular board meeting at 12:30 p.m. on Thursday, December 8, 2022, in the boardroom.

Present: Mr. Eddie Peterson, Mr. Jason West, Mr. Drew Bullard, Mr. Tim Riggan, Ms. Amy Hargrove, Dr. Jay Kidd, Mr. Mike McWilliams

Absent:

Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Tammy Davis, Ms. Margo Mitchell, Ms. Stephanie Ducheneaux, Mr. Britt Canada, Ms. Marjann Morrow, Ms. Emily Powell

Others Present: Mr. Jeff Graham, Condley and Company, LLP

Mr. Peterson, board president, called the meeting to order and Dr. Kidd gave the invocation.

No one from the public made any comments.

Motion by Mr. Riggan, seconded by Dr. Kidd to approve the November 14, 2022, board minutes. Motion carried unanimously.

Motion by Mr. West, seconded by Mr. Bullard to approve the November 2022 financial information. Motion carried unanimously.

Motion by Mr. West, seconded by Dr. Kidd to approve the annual audit. Motion carried unanimously. Mr. Jeff Graham presented the audit.

Dr. Beebe discussed the personnel update. We hired Scott Higgins for our Sports Information Director and Shahala Leatherwood for our Chief Human Resources Officer. We are excited to have them both.

Dr. Beebe went over the completed board trainings. Eddie Peterson: PFIA Training needs Cybersecurity Training; Tim Riggan: PFIA Training needs Cybersecurity Training; Jay Kidd: PFIA Training needs Cybersecurity Training; Amy Hargrove: Public Information Act, Open Meetings Act, PFIA Training needs Cybersecurity Training and THECB Board Orientation; Drew Bullard: PFIA Training, Cybersecurity Training; Jason West: PFIA Training needs Cybersecurity Training; Mike McWilliams: PFIA Training, Cyber Security.

We would like to cancel January’s board meeting due to our holiday break.

EXECUTIVE SESSION: The board went into executive session in accordance with section 551.074 of the Texas Government Code. Purpose: Personnel. At the conclusion of the executive session, the board reconvened. Motion by Mr. Riggan, seconded by Dr. Kidd to waive assistant coaches rent in on-campus housing and charge $250 annual deposit and refund $200 if there is no damage. Motion carried unanimously.

Date of next board meeting February 13, 2023