Board Member Luncheon

11:30 am in the Pruitt Community Room

Western Texas College

Scurry County Junior College District

Snyder, Texas

Board Meeting, 12:30 P.M.

Monday, October 9, 2023

Monday, October 9, 2023 Palmer Hall Boardroom

Agenda

I. Call to Order

  1. Mr. McWilliams will give the invocation

  2. Recognize guests

  3. Introduction of men/women golf teams, men/women track and field teams, and men/women cross-country teams

II.    Public comments for any agenda or non-agenda item with a 3-minute limit per person

III.   Routine Matters

  1. Recommended Action

    1. Approval of board minutes August 14, 2023 and August 28, 2023

    2. Approval of financial information August 2023 and September 2023

  2. New Business

    1. Consideration of approval of the revisions to local policies DGBA, DIAA, DIAB, DMAA, FFDA, FFDB (Dr. Beebe)

    2. Consideration of approval of the revisions to local policy FMA (Dr. Beebe)

    3. Consideration of approval of the revisions to local policy DEC (Dr. Beebe)

    4. Consideration of approval of the resolution to nominate members to the Appraisal District Board of Directors (Dr. Beebe)

    5. Consideration of approval of the 2024-2025 school calendar (Mr. Ramon)

    6. Consideration of approval of the fall small class report (Mr. Canada)

    7. Consideration of approval of bids on tax deeds and property cards for Trust Property in the City of Snyder (Ms. Claxton)

IV.    Information and Discussion

  1. CEO annual certification to the Coordinating Board (Dr. Beebe)

  2. CEO report under TEC, section 51.253 (c) (Dr. Beebe)

  3. Personnel update (Dr. Beebe)

  4. SACS update (Mr. Canada)

  5. Enrollment repport (Mr. Canada)

  6. JET Grant update (Mr. Fonville)

  7. Standard and Poors rating (Ms. Claxton)

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

  1. Consultation with Legal Counsel

  2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - November 13, 2023

Minutes

Financials

Check Register

New Business

Revisions to local policies:

DGBA - Personnel Management Relations: Employee Grievances

DIAA- Freedom from Discrimination, Harassment, and Retaliation: Sex and Sexual Violence

DIAB - Freedom from Discrimination, Harassment, and Retaliation: Other Protected Characteristics  

DMAA - Term Contracts: Termination Mid Contract

FFDA - Freedom from Discrimination, Harassment, and Retaliation: Sex and Sexual Violence

FFDB - Freedom from Discrimination, Harassment, and Retaliation: Other Protected Characteristics

Revisions to local policy:

FMA - Discipline and Penalties: Discipline Procedure

DEC - Compensation and Benefits: Leaves and Absences

Resolution to nominate members to the Appraisal District Board of Directors

Letter from Scurry County Appraisal District

2024 - 2025 School Calendar

Fall Small Class Report

Tax Deed R11411

Property Card R11411

Tax Deed R12185

Property Card R12185 

Information & Discussion

CEO annual certification to the Coordinating Board

CEO report under TEC, section 51.253 (c) 

Dr. Beebe will present a personnel update. 

Mr. Canada will discuss the SACS report

Enrollment Report

Mr. Fonville will present the JET Grant update.

Standard and Poors rating