I.     Call to Order

1. Mr. West will give the invocation

2. Recognize guests

3. Introduction of the volleyball team and men/women soccer teams

4. Introduction of new faculty and coaches

II.    Public comments for any agenda or non-agenda item with a 3-minute limit per person

III.   Routine Matters

1. Recommended Action

   1. Consideration of approval of July 24, 2023 board minutes

   2. Consideration of approval of July 2023 financial information

   3. Personnel

      1. Consideration of approval of the contract for Ms. Rachael Eubank, Head Women's Basketball Coach (Ms. Davis)

      2. Consideration of approval of the contract for Ms. Maria Allen, English Instructor (Ms. Ducheneaux)
         
         

2. New Business

   1. Consideration of approval of proposed tax rate (Ms. Claxton)

   2. Consideration of approval of the summer small class report (Mr. Canada)

   3. Consideration of approval to authorize the chief executive officer, chief financial officer, and vice president/dean of student services to sign all agreements/contracts for Western Texas College (Dr. Beebe)

IV.    Information and Discussion

1. Summer enrollment report (Mr. Canada)

2. Personnel update (Dr. Beebe)

3. Athletic update (Ms. Davis)

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

1. Consultation with Legal Counsel

2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - August 28, 2023

The Board of Trustees of Western Texas College met in a regular board meeting at 12:30 p.m. on Monday, July 24, 2023, in the boardroom.

Present:           Mr. Eddie Peterson, Mr. Jason West, Mr. Tim Riggan, Ms. Amy Hargrove

Absent:            Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Drew Bullard

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Shawn Fonville, Ms. Tammy Davis, Mr. Ralph Ramon, Ms. Margo Mitchell, Ms. Stephanie Ducheneaux, Mr. Britt Canada, Mr. Anthony Ciccarone

Others Present: Mr. Chad Goebel, Snyder News

Mr. Peterson, board president, called the meeting to order and Mr. Riggan gave the invocation.

No one from the public made any comments.

Motion by Mr. Riggan, seconded by Ms. Hargrove to approve the June 12, 2023, board minutes. Motion carried unanimously. 

Motion by Mr. West, seconded by Ms. Hargrove to approve the June 2023 financial information. Motion carried unanimously. 

Motion by Mr. West, seconded by Mr. Riggan to approve the employment contract for Dr. Lynn Millwood, Math Instructor.  Motion carried unanimously. 

Motion by Mr. Riggan, seconded by Mr. West to approve the employment contract for Dr. Amanda Cruz, English Instructor.  Motion carried unanimously. 

Motion by Mr. West, seconded by Ms. Hargrove to approve the employment contract for Ms. Erin Lowery, English Instructor.  Motion carried unanimously.

Motion by Mr. West, seconded by Mr. Riggan to approve the employment contract for Ms. Angela Thomas, Medical Assistant Program Instructor.  Motion carried unanimously. 

Motion by Mr. Riggan, seconded by Mr. West to approve the employment contract for Ms. Alexandria Marsh, Head Athletic Trainer.  Motion carried unanimously.  

Motion by Mr. Riggan, seconded by Mr. West to approve the employment contract for Ms. Selena Reyna, Head Softball Coach.  Motion carried unanimously.

Motion by Mr. West, seconded by Mr. Riggan to approve the employment contract for Mr. William (Bronc) Fleming, Head Men/Women Golf Coach.  Motion carried unanimously. 

Ms. Patricia Claxton discussed the 2023-2024 preliminary budget.  This budget is a level budget from last year.  We don’t have the numbers on our property insurance, but it will probably go up 40%.  We should receive $1 million from the state, but it is only guaranteed for 2024.  We must replace our sewer and water lines, which will cost around $500,000.  The tax rate will stay at 26.06 cents.  This is the effective rate, so there will not be any new tax dollars. We won’t have to have a public hearing.  We don’t know what the state appropriations will be. 

Dr. Beebe discussed the August board meeting dates. August 14th will be our regular board meeting. Lunch will be at 11:30 in the cafeteria, and the meeting will be at 12:30 in the boardroom. August 28th will be the vote on the tax rate at 12:30 in the boardroom. 

Ms. Tammy Davis presented an athletic update.  We are still looking for a women’s basketball coach.  We have interviewed a couple of people and talked to a bunch over the phone.  Darryl is helping with recruiting.  Seven came back and three are new for a total of ten.  We need to fill the roster and be competitive. 

For the spring semester, six teams made NJCAA All Academic. Forty-five athletes made NJCAA All Academic and seventy-nine made WJCAC All Academic.  This helps bring in good quality athletes.  It has been a good year. 

The flooring in the gym is being redone due to water damage.  They are sanding the floor now, and then they will paint it.  It will look great. 

Teams start coming to campus August 1st.

How is recruiting going for men’s basketball?  They brought back two players and have 11 on the roster.  They have four offers out.  Recruiting is different for the men’s team.  The players are all waiting for a D1 offer. After sending several players home last year, that definitely sends a message. 

We are working on something for the national winners in track.  We don’t have a track to display them on.  They are on our website.  We have a lot of national winners. 

Mr. Britt Canada is available to give everyone a tour of the renovations in Building 21.   We are making good progress and hope everything is ready by mid-August.  The building is our Guided Pathways Center that will help with career counseling, tutoring, counseling, etc.  The Title V Grant made it happen.  

Motion by Mr. West, seconded by Mr. Riggan to adjourn the meeting.  Motion carried unanimously. 

Date of next board meeting August 14, 2023

July Financials

July Check Register

Tax Rate Information

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Summer Small Class Report

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Summer Enrollment Report

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Dr. Beebe will discuss the personnel update.

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Ms. Davis will discuss the athletic update.