I.     Call to Order

1. Ms. Hargrove will give the invocation

2. Recognize guests

3. Introduction of women's soccer team
   

II.    Public comments: 3-minute limit per person

III.   Routine Matters

1. Recommended Action

   1. Consideration of approval of February 13, 2023 board minutes

   2. Consideration of approval of February 2023 and March 2023 financial information
      
      

2. New Business

   1. Consideration of approval of electricity rate (Ms. Claxton and RPM)

   2. Consideration of approval of 2023 - 2024 contract renewals (Dr. Beebe)

   3. Consideration of approval of a Resolution for the Support of the Texas Commission on Community College Finance Recommendations (Dr. Beebe)

   4. Consideration of approval of tuition, fees, and board increases (Ms. Claxton)

   5. Consideration of approval of employee handbook revisions (Dr. Beebe)

IV.    Information and Discussion

1. Pre-bid for BSM renovations (Mr. Canada)

2. Pre-bid for depository (Ms. Claxton)

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

1. Consultation with Legal Counsel

2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - May 8, 2023

The Board of Trustees of Western Texas College met in a regular board meeting at 12:30 p.m. on Monday, February 13, 2023, in the boardroom.

Present:           Mr. Eddie Peterson, Mr. Jason West, Mr. Drew Bullard, Mr. Tim Riggan, Ms. Amy Hargrove

Absent:            Dr. Jay Kidd, Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Tammy Davis, Ms. Margo Mitchell, Ms. Stephanie Ducheneaux, Mr. Britt Canada, Ms. Emily Powell, Ms. Shahala Leatherwood, Mr. Austin Morris, Mr. Shawn Fonville

Others Present:

Mr. Peterson, board president, called the meeting to order and gave the invocation.

Introduced the men/women rodeo teams and the baseball team.

No one from the public made any comments.

Motion by Mr. Riggan, seconded by Mr. West to approve the December 8, 2022, board minutes. Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Ms. Hargrove to approve the December 2022 financial information. Motion carried unanimously. 

Motion by Mr. Riggan, seconded by Mr. West to approve the January 2023 financial information.  Motion carried unanimously. 

Motion by Mr. West, seconded by Mr. Bullard to approve the employment of Mr. Austin Morris, Director of Correctional Officer In-Service Training.  Motion carried unanimously. 

Motion by Mr. Riggan, seconded by Ms. Hargrove to approve the foundation board members and terms. Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Mr. West to approve the review of TASB policy CAK (Legal) and CAK (Local) – Appropriations and Revenue Sources – Investments.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Ms. Hargrove to approve the small class report.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Riggan to approve the review of TASB Policy Update 44 legal policies and the adoption of the local policies with Dr. Beebe’s recommended changes.  Motion carried unanimously. 

Motion by Mr. West, seconded by Ms. Hargrove to approve the bid on tax deed and property card from James and Natasha Mays for Trust Property in the city of Snyder.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Mr. West to table the approval of the electricity contract. Motion carried unanimously. The board would like to see a chart of the energy ups and downs to see how it is affected.  Patricia will email this information to the board.  We will ask RPM to come and present to the board. 

Ms. Tammy Davis presented an athletic update.  She handed out the WJCAC All-Academic Teams.  First team had a GPA of 3.65 or higher.  Sixty-three of our student athletes received this honor.  Second team had a GPA of 3.25 – 3.64.  Forty-four student athletes received this honor.  One hundred and seven student athletes out of 275 were honored for their GPA.  Ms. Hargrove doesn’t think the community understands how many student athletes we have.  We will put the information in the SDN.  Melissa Avila will send out a weekly update on the athletic schedules.  The men/women basketball season will end soon.  Neither team will make the playoffs.  Baseball and softball are doing well. Softball has split games with some really good teams.  The softball coach is having her baby this week.  Indoor track is fun to watch. Twelve qualified for the championship tournament in Kansas.  Outdoor track’s championship tournament is also in Kansas.  The men/women golf championship tournament is in Kansas.  We have some good coaches and players.

Mr. Britt Canada discussed the enrollment report which includes fall-flex, mid-winter, and spring.  Enrollment is 1640 compared to 1676 last spring. Contact hours are 269,872 compared to 270,000 last spring.  Vocational numbers are up 15.9%. More sophomores are coming back.  Dual credit is down.  Prison is up.  Hispanic percent is 36.5 which helps with our Title V grants.  We are down in our service area.  Enrollment is down in a lot of schools.  Total students is 2230 compared to 2175 last spring.  Total contact hours are 301,270 compared to 295,103 last spring.  We are working to bring the numbers up to pre-COVID.  A total of 136 students took advantage of the Opportunity Waiver for $92,383.

Dr. Beebe handed out a lot of information that could help the board better understand the legislative session.  She gave them the names of who is on the TACC Commission on Community College Finance Committee; a comparison document of the current FY 22-23 budget and the proposed FY 24-25; a TACC Fact Sheet 2023; the Texas Commission on Community College Finance Final Recommendation; the 88th Texas Legislature 2023 Legislative Priorities, and Success Point Data.  TACC attends the session as a group. There are no figures on the new budget, and it is hard to put a budget together without numbers.  Dr. Beebe is following the session closely.  She has been told we should be okay. Three schools could be hurt Odessa, Delmar, and Lone Star.  She is trying to stay cautiously optimistic. 

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel – President’s Evaluation.  At the conclusion of the executive session, the board reconvened.   No action was taken. 

Date of next board meeting April 10,  2023

February 2023        Revenue and Expense 2023        March 2023

February 2023        March 2023

Electricity rate

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Dr. Beebe will discuss the 2023-2024 contract renewals. 

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Resolution

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Tuition, Fees, and Board Increases

Mr. Canada will discuss the pre-bid for BSM renovations.

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Ms. Claxton will discuss the depository pre-bid.