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Board member luncheon
Pruitt Community Room, 11:30 am

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, September 9, 2019
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. McWilliams will give the invocation
    2. Recognize guests
    3. Introduction of the cross country team, rodeo team, and softball team

II.    Public comments for any agenda item with a 3-minute limit per person

III.    Routine Matters

    1. Recommended Action

      1. Consideration of approval of August 12, 2019, August 19, 2019, August 22, 2019 and August 28, 2019 board minutes
      2. Consideration of approval of August 2019 financial information

    2. New Business

      1. Consideration of approval of bid on tax deed and property card for Trust Property in the City of Snyder (Ms. Patricia Claxton)
      2. Consideration of approval of First Amendment to Tax Abatement between Western Texas College and Comanche Solar Project LLC (Ms. Patricia Claxton)

IV.   Information and Discussion

    1. September calendar
    2. Information and questions from board members
    3. Suggested agenda items
    4. President's report

 

 

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

V.     Date of next regular Board meeting - October 14, 2019

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, August 12, 2019, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Eddie Peterson

Absent:            Mr. Scott Richburg, Dr. Jay Kidd

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Sheila Williamson, Ms. Emily Powell, Mr. Shawn Fonville, Ms. Margo Mitchell, Ms. Alex Phillips, Ms. Tammy Davis, Mr. Britt Canada, Ms. Stephanie Ducheneaux, Mr. Jamie Redwine, Ms. Courtney Browning, Mr. Bryton Smith, Ms. Kelly Cook

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. McWilliams gave the invocation.

The volleyball team was introduced and members include:  LeDea Harris, Belton, TX; Keyla Lara, El Paso, TX; Abbie Smith, Joshua, TX; Jelena Radojicic, Servia; Renee Ponce, Edinburg, TX; Mackensi Christian, Bushland, TX; Makaela Webb, Amarillo, TX; Ciera Roberson, Saginaw, TX; Keianna Rivers, Manor, TX; Landry Oliver, Wall, TX; Teodora Ranitovic, Servia; Shakayla Brown, Wichita Falls, TX; McKenna Mendoza, The Colony, TX; Jordan Vail, assistant coach; Melissa Avila, head coach.

The women’s soccer team was introduced and members include: Cora Perez, Spain; Jacqueline Ramirez, Wylie, TX; Natalie Ordaz, El Paso, TX; Sandra Carranza, Laredo, TX; Karen Eliserio, Lubbock, TX; Maria Aranda, Spain, Iveth Guzman, Mission, TX; Esmeralda Carrasco, Las Cruses, NM; Montserratt Alsina, Spain, Sophia Gonzalez, El Paso, TX; Brianna Guerrero, El Paso, TX; Kylee Friedland, Rio Rancho, NM; Clarissa Quezada, Lancaster, TX; Danielle Banda, Roswell, NM; Carolina Lopez, Alamo, TX; Emily Villagran, Dallas, TX; Mayra Estrada, Roma, TX; Kassandra Esparza, Laredo, TX; Andrea Randle, El Paso, TX; Shelby Lindly, Mansfield, TX; Jaquelinn Moreno-Zavala, assistant coach; Angel Robles, head coach.

The men’s soccer team was introduced and members include: Alejandro Penaloza, Houston, TX; Edgar Rodriguez, Austin, TX; Omar Salmon, El Paso, TX; Gerardo Ramirez, Dallas, TX; Lewis Richmond, England; Miquel Payan, Brownsville, TX; Ronaldo Banks, Jamaica; Trevor Kacou, England; Leonardo Pruneda, Mission, TX; Edqardo Espinal, Austin, TX; Ramone Lewis, Jamaica; Felipe Mira-Hurtado, Houston, TX; Rivaldo English, Jamaica; Rene Cortez, Dallas, TX; Alfredo Guillen, Dallas, TX; Alex Alatorre, Des Moines, IA; Irvin Cruz, Dallas, TX; Aldo Gonzalez, Brownsville, TX; Nestor Ibarra, Harlingen, TX; Steven Guillen, Houston, TX; Jose Chavarria, Wichita Falls, TX; Erick Flores, McAllen, TX; Paul Trejo, Houston, TX; Joshua Ilunga, England; Hedil Cautinanquiz, Dayton, TX; Manuel Castrejon, McAllen, TX; Max Cruz, assistant coach; Salomon Moctezuma, head coach.

Motion by Mr. Peterson, seconded by Mr. Riggan to approve the Board minutes of July 8, 2019. Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Mr. Bullard to approve the financial information for June 2019.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve Ms. Joanna Laws for the English instructor position.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. Peterson to approve Ms. Donna Howington for the math instructor position.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. McWilliams to approve Mr. Raul “Rudy” Campos for the horticulture instructor at the Smith Unit. Motion carried unanimously. 

Motion by Mr. McWilliams, seconded by Mr. Peterson to approve Mr. Bryton Smith for the welding instructor position.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve Mr. Dustin LaFon for the director of correctional officer in-service training position.  Motion carried unanimously.

Motion by Mr. McWilliams seconded by Mr. Riggan to approve Ms. Kelly Cook for the head men/women golf coach.  Motion carried unanimously. 

Motion by Mr. Riggan, seconded by Mr. Bullard to propose a tax rate of .2655 and set Monday, August 19th and Thursday, August 22nd for public hearings.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Riggan to approve all bids on tax deeds and property cards for Trust Property in the City of Snyder. Motion carried unanimously. 

Motion by Mr. Riggan, seconded by Mr. McWilliams to approve the Free Speech policy.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the Texas State Library Archives Commission Model Order or Ordinance.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. McWilliams to approve the small class report.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the workforce yearly rate adoption of $0 - $24.50.  Motion carried unanimously.

Mr. Britt Canada presented the update on Title V.  Jeffrey Martin and Christy Deblieck take care of the day to day operations of the grant.  They are doing a great job.  The grant bought a trailer and equipment for the farm.  We put in terraces.  A new farrowing house was built and there is double fencing around it.  It contains 10 farrowing crates and there is a nursery pen.  We added a classroom.  The on-campus classroom was renovated, and a cooler was added.  If you would like to take a tour after the meeting, please let Britt know. 

A July calendar was presented to the board.

There was no information or questions from board members.    

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Held our first “WTC Archives” luncheon on Tuesday, July 9th in the Visitor Center for members of the community to help us identify old photos.  A great time was had by all and a large number of photos were identified.  Another community luncheon will be held on Friday, September 27th from 11:30 am to 1:00 pm.
  • Roscoe Collegiate, West Texas A&M, and WTC entered into a unique agreement to bring advanced higher education to rural west Texas.  Dr. Kim Alexander, Dr. Walter Wendler and I signed the official MOU on July 22nd in Roscoe.  Students will be able to attend A&M online after receiving their associate degree through WTC yet be able to seek tutoring or further assistance in Roscoe, at Roscoe Collegiate High School. 
  • The WTC Foundation met on July 30th and voted in favor of sponsoring a fundraiser for our 50th Anniversary to benefit student scholarships.  Individuals will be able to donate a green or blue park bench in honor of, or in memory of someone, to be placed around campus.  A plaque will be engraved and affixed to the bench.  Alex will be working with grounds and staff to determine the areas where seating would be most advantageous.
  • On July 31st, I met with Dr. Palmer to discuss the time capsule that is buried in the courtyard.  He believes it is fiberglass and that it was vacuum sealed.  It is still under debate whether we will unearth the capsule before the ceremony so we will have whatever tools necessary to open it during the ceremony. 
  • Our IT department has finished installing our new Mitel telephone system.  Our old system was no longer capable of being supported and was woefully out of date.  Our new system has many advantages: two of them being that voice messages are now also emailed to the recipient, and one can search recent calls, answered or not through the history icon. 
  • IT has also started replacing computers across campus; starting with the oldest and most out of date computers first.  The plan is to implement a rotating 5-year schedule to keep our computer technology up to date. 
  • Ralph and I met with two individuals on August 7th from “US Census 2020” to talk about educating our students, faculty and staff about the importance of the upcoming census.  They stressed the importance of counting every individual who lives in Snyder at least 6 months and one day a year, including our domestic and international students.  As they said, they are counting residents not citizens. 
  • In-Service for faculty and staff began this morning at 8:00 am with a welcome back breakfast, followed by our opening session at 9:00 am.  Our Employee Awards Banquet will be held tomorrow, Tuesday the 13th, from 11:30 am to 1:00 pm in the cafeteria.  Mr. Lee Presswood and Mr. Eddie Peterson will be receiving their 25th year award.  All are invited to attend. 

The scheduled executive session was cancelled.

Date of next special board meeting – August 19, 2019

*******

 

The Board of Trustees of Western Texas College met in a special Board meeting at 11:30 a.m. on Monday, August 19, 2019 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Dr. Jay Kidd, Mr. Tim Riggan, Mr. Eddie Peterson, Mr. Mike McWilliams

Absent:            Mr. Scott Richburg

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Shawn Fonville, Mr. Ralph Ramon

Others Present: Mr. Ben Barkley (SDN)

Mr. Presswood, board president, called the meeting to order and Mr. Peterson gave the invocation.

The first public hearing on the proposed tax rate was opened; however, no one from the public was present to address the Board on this issue.

The scheduled executive session was cancelled. 

Motion by Mr. Peterson, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next special board meeting – August 22, 2019

*******

The Board of Trustees of Western Texas College met in a special Board meeting at 11:30 a.m. on Thursday, August 22, 2019 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Dr. Jay Kidd, Mr. Eddie Peterson,

Absent:            Mr. Scott Richburg, Mr. Tim Riggan, Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon

Others Present: Mr. Ben Barkley (SDN)

Mr. Presswood, board president, called the meeting to order and Mr. Bullard gave the invocation.

The second public hearing on the proposed tax rate was opened; however, no one from the public was present to address the Board on this issue.

The scheduled executive session was cancelled. 

Motion by Dr. Kidd, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next special board meeting – August 28, 2019

*******

The Board of Trustees of Western Texas College met in a special Board meeting at 11:30 a.m. on Wednesday, August 28, 2019 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Dr. Jay Kidd, Mr. Eddie Peterson, Mr. Mike McWilliams

Absent:            Mr. Scott Richburg, Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Ms. Emily Powell, Ms. Stephanie Ducheneaux

Others Present: Mr. Ben Barkley (SDN)

Mr. Presswood, board president, called the meeting to order and Dr. Kidd gave the invocation.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the following resolution for setting our tax rate for 2019-2020:

RESOLUTION

 

“WHEREAS, the President of the Board of Trustees of the Scurry County Junior College District has caused to be formulated and adopted a budget for Scurry County Junior College District for fiscal year beginning September 1, 2019, and ending on August 31, 2020, the tax year 2019 now, therefore:

                         “BE IT RESOLVED that

1.  An Ad Valorem Tax of, and at the rate of .2655 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America be levied to pay for the support and maintenance of Scurry County Junior College District for the fiscal year 2019-2020, (the tax year 2019), or for maintenance tax note(s) or other indebtedness to be issued by the District.

2.  A discount be established for taxpayers of Scurry County who pay their taxes early by the following:  October, three percent (3%); November, two percent (2%); December, one percent (1%).  No discount will be allowed after December 31 of any year.

3. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE.

4. THE TAX RATE WILL DECREASE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $45.70.

“BE IT ORDERED by the Board of Trustees of the Scurry County Junior College District that there is hereby levied for the tax year 2019 on all real property situated in, and all personal property owned within the limits of said district on the first day of January, 2019, same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas or the United States of America, a total of  $.2655 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America, for support and maintenance, of the District for the fiscal year 2019-2020, and for payment of current interest and a sinking fund for the retirement of bonds, maintenance tax note(s), or other indebtedness of the District.”

Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to adopt budgets for 2019-2020. Budgets include current fund, student services fee funds, and student housing system revenue.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. McWilliams to approve the employment of Ms. Sylvia Mason for the biology instructor position.  Motion carried unanimously. 

The scheduled executive session was cancelled. 

Motion by Mr. McWilliams, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – September 9, 2019

 

 
Financials
August Financials          Revenue and Expense Report
Check Register
August Check Register 
New Business

Tax Deed         Property Card 

*******

First Amendment fo Tax Abatement between Western Texas College and Comanche Solar Project LLC

Information & Discussion

 

Academic Calendar

Events Calendar

Athletic Calendar