Western Texas College

I.     Call to Order

1. Mr. Peterson will give the invocation
2. Recognize guests

II.    Public comments: 3-minute limit per person

1. Keith Hackfeld

III.   Routine Matters

1. Recommended Action
   
   
   1. Approval of board minutes August 17, 2020 and August 24, 2020
   2. Approval of financial information August 2020
      
      
2. New Business
   1. Consideration of approval of bids on tax deeds and property cards for Trust Property in the City of Snyder (Ms. Claxton)
   2. Consideration of approval to opt out of deferring payroll taxes (Ms. Claxton)
   3. Consideration of approval of small class report (Mr. Canada)

IV.   Information and Discussion

1. Enrollment report (Mr. Canada)
2. September calendar
3. Information and questions from board members
4. Suggested agenda items
5. Additional information 

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

1. Consultation with Legal Counsel
2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - October 12, 2020

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, August 17, 2020

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Jason West, Mr. Drew Bullard

Absent:           

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Mr. Ralph Ramon, Mr. Shawn Fonville, Ms. Margo Mitchell, Ms. Tammy Davis, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux

Others Present:

Mr. Presswood, board president, called the meeting to order and Dr. Kidd gave the invocation.

No one from the public had any comments.

Motion by Mr. Riggan, seconded by Mr. Bullard to approve the board minutes of July 13, 2020.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the financial information for July 2020. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to propose a tax rate of .2950 per $100 value. Motion carried unanimously. 

Motion by Mr. West, seconded by Mr. Bullard to adopt local policies in TASB Update 38 and TASB Update 39.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. West to approve the workforce yearly rate adoption of $0 to $24.50.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the bids on special warranty deeds, tax deeds, and property cards for Trust Property in the City of Snyder.  Motion carried unanimously.

Ms. Ducheneaux discussed the developmental program progress report.  This is a report we present to the board annually.  In 2018, we started co-requisites.  This is where we pair a developmental class with a credit bearing class and the student takes them at the same time.  This past spring, we started using My Math Lab which is an online platform.  We blend the content, so the developmental part is intervention.  There is a significant level difference in the classes.  We get funded by success points, and success points are part of students getting out of developmental classes.  We do not lose any funds if we don’t improve, but we can receive an increase in funds with our success points.  The co-requisite classes have more students in them than the fast track classes.  We have standards and we hold the students to them.  This year, every class we are teaching has an online presence.  Developmental classes are stand alone and we require a C to pass.  We offer peer tutors, and a lot of them are virtual.  We have some high school teachers tutoring for us, and we have an online tutoring program which the Foundation paid for.  All these services are free to our students.  Face to face classes make a huge difference. 

2019-2020 Developmental Report

Integrated Reading and Writing

HB 2223 required 50% of eligible developmental students be enrolled in a co-requisite course.  In 2020 – 2021 it will increase to 75%.

An August calendar was presented to the board members.

Mr. Peterson requested the status of the Coliseum.  The Coliseum has been closed due to COVID-19, but they are slowly opening back up. 

July

• Insurance Meeting
• Election
• KCBD New

August

• Big Country – decided to cancel

September

• Gun Show – cancelled
• Quinceanera
• Golly Girlfriends

October

• Snyder Bike Rally
• Pig Sale – we have in writing that they will not put up with the requirements and are upset with us.  They said they looked at numerous places that don’t have requirements.  They bring in people from all over.
• Holly Days Bazaar – okay with requirements

November

• Hunter Appreciation is all online.

The Lions Club have shown two outside movies.

A number of people have called questioning our regulations.  Dr. Beebe spoke with Dan and he said we need to check temperatures, wear mask, social distance, and limit people.  We don’t have the staff to do this for the events.  We have to sanitize between events.  We go by the governor’s regulations and do our own. We don’t want to be responsible for someone getting sick.  We are not being overly stringent. 

What is the financial situation at the Coliseum?  We own the facility and don’t have any debt.  The County paid us to take it over.  We get sales tax as revenue. Darla is great and has to put up with a lot.  We still want to do events. 

We are working with the County regarding COVID – 19.  It is good for all of us to be of one mind. 

Mr. Peterson stated everyone needs to go see the new college farm.  It is a Class A #1 place. 

There were no suggested agenda items.

The scheduled executive session was cancelled.

Dr. Beebe reminded everyone that we meet again next Monday to adopt the resolution with our tax rate. 

Motion by Mr. West, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next board meeting – August 24, 2020

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The Board of Trustees of Western Texas College met in a special Board meeting at 12:30 p.m. on Monday, August 24, 2020

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Mike McWilliams,  Mr. Jason West, Mr. Drew Bullard

Absent:            Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Mr. Ralph Ramon, Mr. Shawn Fonville, Ms. Tammy Davis, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Ms. Emily Powell

Others Present: Kay Rush (Snyder News)

Mr. Presswood, board president, called the meeting to order and Mr. McWilliams gave the invocation.

No one from the public had any comments.

Motion by Dr. Kidd, seconded by Mr. Bullard to adopt the following resolution:

RESOLUTION

“WHEREAS, the President of the Board of Trustees of the Scurry County Junior College District has caused to be formulated and adopted a budget for Scurry County Junior College District for fiscal year beginning September 1, 2020, and ending on August 31, 2021, the tax year 2020 now, therefore:

                   “BE IT RESOLVED that

1.       An Ad Valorem Tax of, and at the rate of .2950 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America be levied to pay for the support and maintenance of Scurry County Junior College District for the fiscal year 2020-2021, (the tax year 2020), or for maintenance tax note(s) or other indebtedness to be issued by the District.

2.       A discount be established for taxpayers of Scurry County who pay their taxes early by the following:  October, three percent (3%); November, two percent (2%); December, one percent (1%).  No discount will be allowed after December 31 of any year.

3.       THIS TAX RATE WILL DECREASE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE.

4.       THE TAX RATE WILL INCREASE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $29.50.

“BE IT ORDERED by the Board of Trustees of the Scurry County Junior College District that there is hereby levied for the tax year 2020 on all real property situated in, and all personal property owned within the limits of said district on the first day of January, 2020, same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas or the United States of America, a total of  $.2950 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America, for support and maintenance, of the District for the fiscal year 2020-2021, and for payment of current interest and a sinking fund for the retirement of bonds, maintenance tax note(s), or other indebtedness of the District.”

Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. West to adopt the 2020-2021 budgets.  Budgets include current funds, student services fee funds, student housing system revenue.  Motion carried unanimously. 

There was no information or questions from board members.

There were no suggested agenda items.

Dr. Beebe presented a President’s Update which included Texas Community Colleges Serve the State at Scale, Texas Community Colleges Are Critical to Reaching 60X30 TX, The Top Provider of Dual Credit, State and Local Revenue Are Critical to Keeping Tuition Affordable, Three Primary Sources of Operating Revenue, and Operating Revenue Including Title IV Aid (Financial Aid).

Mr. Presswood, Mr. McWilliams, Mr. Peterson, Mr. Bullard, Dr. Kidd, and Mr. West watched a short video on PFIA Training. 

The scheduled executive session was cancelled.

Motion by Mr. West, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next board meeting – September 14, 2020

Tax Deed - Montano        Property Card - Montano          Tax Deed - Carrisalez         Property Card - Carrisalez 

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Small Class Report

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Ms. Claxton will discuss the executive order for deferred payroll taxes.

Enrollment report

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Academic Calendar

Events Calendar

Athletic Calendar