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Board Member Luncheon
Pruitt Community Room, 11:30 am

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, September 10, 2018
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Riggan will give the invocation
    2. Recoginze guests
    3. Introduction of the men/women cross country teams and the men/women rodeo teams

II.    Routine Matters

    1. Recommended Action

      1. Approval of board minutes August 13, 2018 and August 27, 2018
      2. Approval of financial information August 2018

    2. New Business

      1. Consideration of approval of a tax abatement agreement between Western Texas College and Canyon Wind Project (Ms. Patricia Claxton)

III.  Information and Discussion

    1. Preliminary enrollment report (Mr. Britt Canada)
    2. December board meeting (Dr. Beebe)
    3. September calendar
    4. Information and questions from board members
    5. Suggested agenda items
    6. President's report 

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.    Trip to the College Farm to see the Title V grant renovations

V.     Date of next regular Board meeting - Monday, October 8, 2018

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, August 13, 2018, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Tim Riggan

Absent:            Mr. Scott Richburg, Mr. Mike McWilliams, Dr. Jay Kidd

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Ms. Sheila Williamson, Mr. Britt Canada, Ms. Emily Powell,  Ms. Donna Cutler, Ms. Tammy Davis, Ms. Alex Phillips

Others Present: Mr. Ben Barkley (SDN), Mr. Mark Waldrip (First Bank & Trust)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Eddie Peterson gave the invocation.

Mr. Mark Waldrip from First Bank and Trust addressed the board.  He appreciates being the depository for the college and it is a blessing to come out to the college.  Dr. Beebe is a joy and a great friend.  He is proud to be a part of WTC.  He is pleased to work with Patricia, Marjann, and Teresa.  Patricia will straighten him out.  We are blessed to have a school in Snyder and everyone is wonderful to deal with.  This is a great place and he just wanted to brag on everyone and start the year off on a positive note. 

The volleyball team was introduced and team members include:  Miriam Cardoner Soler, Barcelona, Spain; Kensi Christian, Bushland, TX; Elizabeth Gallon, Maricopa, AZ; Alizea Garza, Odessa, TX; LeDea Harris, Belton, TX; Aubrey Hart, Henderson, TX; Carsyn Ivy, Huntington, TX; Addie Jimenez, Big Spring, TX; Keyla Lara, El Paso, TX; Alexis Mancera, El Paso, TX; Karolina Noszczyk, Bedzin, Poland; Landry Oliver, Wall, TX; Keianna Rivers, Manor, TX; Ciera Roberson, Saginaw, TX; Abbie Smith, Joshua, TX; Whitney Estes, head volleyball coach; Melissa Avila, assistant volleyball coach.

The men’s soccer team was introduced and team members include: Edgar Rodriguez, Austin, TX; Eliaz Zamora, Houston, TX; Yosimar Huerta, Laredo, TX; Jose Umana, Houston, TX; Alexis Amaya, El Paso, TX; Alek Martinez, Nuevo Leon Mexico; Tevin Lessey, Trinidad & Tobago; Gerardo Reyes, Mission, TX; Edgardo Espinal, Austin, TX; Judah Stlouis, Trinidad & Tobago; Jose  Rodriguez, Austin, TX; Matthew Alvarado, El Paso, TX; Akeno Burke, Jamaica; Alex Moreno, Burleson, TX; Mario Banegas, Fort Worth, TX; Jose Villarreal, Nuevo Leon Mexico; Bryan Alfaro, Houston, TX; Roger Ramos, Nuevo Leon Mexoco; Jose Vizcarra, El Paso, TX; Lewis Richmond, England; Ronaldo Boyce, Trinidad & Tobago; Manuel Castrejon, Mission, TX; Ivan Ubaldo, Laredo, TX; Daniel Duran, Houston, TX;Paul Trejo, Houston, TX; Gerardo Ramirez, Dallas, TX; Rene Cortez, Dallas, TX; Adolfo Izeta, Tamalipas Mexico; Daniel Cuevas, Potosi Mexico; Leonardo Pruneda, Mission, TX; Clinton, Okemwa, Kenya; Jovany Macias, head men/women soccer coach; Angel Robles, assistant soccer coach; Jacquelinn Moreno-Zavala.

The women soccer team was introduced and team members include:  Cameron Tobar, Humble, TX; Lily Beltran, Laredo, TX; Amanda Mouton, Fort Worth, TX; Karen Eliserio Torres, Lubbock, TX; Alyssa Duran, Garland, TX; Kelsey Henry, Trinidad & Tobago; Esmeralda Carrasco, Las Cruses, NM; Sandra Carranza, Laredo, TX; Cynthia Aguayo, Santa Fe, NM; Samantha Morgan, Red Oak, TX; Kylee Friedland, Rio Rancho, NM; Sylvie Willie, Castries, St. Lucia; Danielle Banda, Roswell, NM; Lucia Alvarez, Waco, TX; Faith Wesley, Carrollton, TX; Theresa Zuniga, Weslaco, TX; Nahimana Scola, Abilene, TX; Hayley Plancarte, Katy TX; Gabriela Villalobos, Garland, TX; Andrea Randle, El Paso, TX; Victoria Brown, Justin, TX; Mariah Leal, Lubbock, TX; Jovany Macias, head men/women soccer coach; Angel Robles, assistant soccer coach; Jacquelinn Moreno-Zavala, assistant soccer coach. 

Motion by Mr. Riggan, seconded by Mr. Peterson to approve the Board minutes of July 9, 2018. Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. Bullard to approve the financial information for July 2018.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the employment of Mr. Stanley Jones, instructor of horticulture at the Smith Unit contingent on prison clearance.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to adopt a tax rate of .3112. Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. Peterson to authorize Ms. Claxton to negotiate a price for an electrical contract at the presented price or lower.  If the price is higher, the board will need to have another discussion.  Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Mr. Bullard to approve the summer small class report.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the workforce yearly rate adoption of $0 - $22.50.  Motion carried unanimously.   

Mr. Britt Canada presented the enrollment report. 

 

2018

2017

Contact Hours

279,808

272,800

Headcount Unduplicated

2490

2333

Headcount Duplicated

3013

2916

CE Contact Hours Dec – Feb

24,012

19,689

Students Dec – Feb

567

517

CE Contact Hours March – May

24,293

32,605

Total Students Served

4069

4107

Total Contact Hours

328,113

325,094

Opportunity Waiver for Year

 

 

    Students

170

158

    Total Amount Waived

$217,262

$198,166

 

We would like to reschedule the December board meeting to Wednesday, December 12th, due to several administrators attending the SACS annual conference. 

An August calendar was presented to the board.

There was no information or questions from board members.    

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Met with Britt Canada and Tim Culver, Title V Evaluator on Tuesday, July 10th to discuss progress being made on Title V grant. Tim and Britt met earlier with Stephanie, and Title V staff, Jeffrey Martin and Christylee Deblieck to discuss compliance, project based learning strategies and expanding curricular options in Ag Science.
  • Wednesday, July 11th met with Nicole DeGuzman, new Scurry County Museum Executive Director. Nicole has a number of ideas for the museum and we are looking forward to working together.
  • Enjoyed a wonderful two weeks here with my daughter Marina, beginning Saturday, July 14th. The time went by way too quickly and she left Sunday, July 29th to go back to Massachusetts.
  • Thursday, August 2nd welcomed a number of our Instructors for Adjunct In-Service. We are blessed to have such a dedicated group of individuals in our WTC family to allow us to expand our offerings and outreach in the community and beyond.
  • Traveled to Atlanta on Monday, August 6th for a two-day SACS Committee Chair workshop. While the workshop was intense, we’re always willing to accept invitations to serve on accreditation committees to maintain and build a great working relationship with SACS.
  • In-Service for faculty and staff began this morning at 8:00 AM with a welcome back breakfast, followed by a motivational presentation by Jonathan Brown at 9:00 AM. Our Opening Session will be held tomorrow at 9:00 AM, followed by our Employee Awards Banquet from 11:30 AM to 1:00 PM in the cafeteria. All are invited to attend!
  • The intermediate school is not complete, so we will have over 400 4th and 5th graders on campus Wednesday through Friday.  They will use most of our classrooms.  They are just using our space; they will provide the teachers.  The ISD will provide them with a sack lunch and they will eat in our cafeteria.  WTC classes begin Monday, August 20th
  • There was an editorial in the Dallas paper which gave a negative slant on dual credit. 

The scheduled executive session was cancelled.

Date of next special board meeting – August 27, 2018

*******

The Board of Trustees of Western Texas College met in a special Board meeting at 12:30 p.m. on Monday, August 27, 2018, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd

Absent:            Mr. Scott Richburg, Mr. Mike McWilliams, Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Mr. Britt Canada, Ms. Emily Powell,  Ms. Tammy Davis, Mr. Shawn Fonville

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Jay Kidd gave the invocation.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve the following resolution setting the tax rate of .3112 for 2018-2019:

RESOLUTION 

“WHEREAS, the President of the Board of Trustees of the Scurry County Junior College District has caused to be formulated and adopted a budget for Scurry County Junior College District for fiscal year beginning September 1, 2018, and ending on August 31, 2019, the tax year 2018 now, therefore:

                        “BE IT RESOLVED that

  1. An Ad Valorem Tax of, and at the rate of .3112 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America be levied to pay for the support and maintenance of Scurry County Junior College District for the fiscal year 2018-2019, (the tax year 2018), or for maintenance tax note(s) or other indebtedness to be issued by the District. 

  2. A discount be established for taxpayers of Scurry County who pay their taxes early by the following:  October, three percent (3%); November, two percent (2%); December, one percent (1%).  No discount will be allowed after December 31 of any year. 

  3. THIS TAX RATE DOES NOT RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE. 

  4. THE TAX RATE WILL DECREASE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $18.80. 

“BE IT ORDERED by the Board of Trustees of the Scurry County Junior College District that there is hereby levied for the tax year 2018 on all real property situated in, and all personal property owned within the limits of said district on the first day of January, 2018, same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas or the United States of America, a total of  $.3112 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America, for support and maintenance, of the District for the fiscal year 2018-2019, and for payment of current interest and a sinking fund for the retirement of bonds, maintenance tax note(s), or other indebtedness of the District.”

Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to adopt budgets for 2018-2019. Budgets include current fund, student services fee funds, and student housing system revenue.  Motion carried unanimously.

The scheduled executive session was cancelled.

 Date of next regular board meeting – September 10, 2018

 
Financials
August Financials        Revenue and Expense Report 
Check Register
August Check Register
New Business
Tax Abatement Agreement between Western Texas College and Canyon Wind Project 
Information & Discussion

Mr. Britt Canada will hand out the preliminary enrollment report during Monday's meeting.

*******

Due to Dr. Beebe and several administrators attending the annual SACS conference, the December board meeting has been moved to Wednesday, December 12th. 

*******

 

Academic Calendar

Athletic Calendar