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Board Member Luncheon
Pruitt Community Room, 11:30 am

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, October 8, 2018
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Bullard will give the invocation
    2. Recognize guests
    3. Introduction of men/women golf and men/women basketball teams 

II.    Routine Matters

    1. Recommended Action

      1. Approval of board minutes September 10, 2018
      2. Approval of financial information September 2018

    2. New Business

      1. Consideration of approval of revisions to TASB policy BCG (Local) Board Evaluation (Dr. Beebe)
      2. Consideration of approval of small class report (Mr. Britt Canada)

III.  Information and Discussion

    1. Pre-bid for College Farm/classroom renovations through the Title V Grant (Ms. Patricia Claxton)
    2. Auditor engagement letter (Ms. Patricia Claxton)
    3. The December board meeting will be held on Wednesday, December 12th (Dr. Beebe)
    4. October calendar
    5. Information and questions from board members
    6. Suggested agenda items
    7. President's report

 

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next regular Board meeting - Monday, November 12, 2018

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, September 10, 2018, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Mike McWilliams

Absent:            Mr. Scott Richburg, Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner,  Mr. Ralph Ramon, Mr. Britt Canada, Ms. Emily Powell,  Ms. Tammy Davis, Mr. Shawn Fonville, Mr. Brad Carter, Ms. Donna Cutler, Ms. Alex Phillips, Ms. Sheila Williamson

Others Present: Mr. Ben Barkley (SDN), Mr. Taylor Snow (Tri Global Energy)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Mike McWilliams gave the invocation.

The men/women cross country teams were introduced.  Members of the women’s team include: Alina Escamilla, Poteet, TX; Sabrina Highfield, Snyder, TX; Nicole Penick, Fredericksburg, TX; Sayanna Roy, Gross Pointe, MI; Selena Saldana, Presidio, TX; Satanya Wright, Jamaica.  Members of the men’s team include:  Daniel Amaya, Tornillo, TX; Ethan Fernandez, Lockney, TX; William Horton, Waxahachie, TX; Leonard Martinez, Ackerly, TX; Jesus Mata, Mission, TX; Elijah McWilliams, Pflugerville, TX; Paxton Nava, Post, TX; Jesse Ortiz, Presidio, TX; Evan Reyes, Abilene, TX; Tyler Saldana, Floydada, TX; Daniel Soto, Wall, TX; Stefan Campos, assistant coach; James Williams, head coach. 

The men/women rodeo teams were introduced.  Members of the women’s team include: Ali Armstrong, Lexington, OK; Tylee Cooper, Canada; Sydney Graham, Stanton, TX; Elena Joanow, Naples FL; Emma-Lee Jones, Australia; Ashlan Lipe, Arcadia, FL; Payton Plant, Holbrook, AZ; Sierra Sharp, Hereford, TX; Destiny Stevens, Canada; Katelynn Timmerman. The men’s team includes: Tristan Braden, Australia; Cameron Brown, Canada; Canyon Crenshaw; Jake Curr, Australia; Chett Deitz, Canada; John Dumbi; Colton Fritslan, Rifle, CO; Riley Gagnon, Canada; Mason Helmeczi, Canada; Gage Hesse, Keenesburg, CO; Brady Hill, Onida, SD; Tom Knight, Australia; Mitch Lansdowne, Australia; Trevor Leggett, Bandera, TX; Lane Mellers, Australia; Andy Pedrana, Australia; Lachlan Sheppard; Tristan Sivells, Harper, TX; Cullen Telfer, Plant City, FL; Jesse Troyer, Columbia, KY; Rooster Yazzie, Brimhall Nizhoni, NM; Jamie Barrow, assistant coach; Matt Turner, assistant coach; and Greg Rhodes, head coach. 

Motion by Dr. Kidd, seconded by Mr. Bullard to approve the board minutes of August 13, 2018 and August 27, 2018.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the financial information for August 2018.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the tax abatement between Western Texas College and Canyon Wind Project.  Motion carried unanimously.

Mr. Britt Canada discussed the preliminary enrollment report.  Today is the 12th class day so these numbers will change. 

Campus

Fall 2017

Fall 2018

Headcount

2252

2179

Contact Hours

363,152

345,136

Academic Majors

1954

1908

Vocational/Career Majors

298

268

Females

1106

1104

Males

1146

1072

Hispanic

708

677

Scurry County

476

471

Continuing Education

 

 

Headcount

216

131

Contact Hours

10,147

5,143

Overall

 

 

Total Students Served

2468

2307

Total Contact Hours

373,299

350,279

Opportunity Waiver

 

 

Total Students

167

189

Total Amount

$125,139

$127,614

 

Due to Dr. Beebe and several administrators attending the SACS annual conference, the December board meeting has been moved to Wednesday, December 12, 2018.

A September calendar was presented to the board members.

There was not information and questions from board members.

There were no suggested agenda items.

Dr. Beebe presented the following President’s Report:

  • Attended the Chamber Hot Fund Committee meeting at 5:30 pm on August 13th.  Twelve groups requested $54,125 in HOT funds for upcoming events.  The full board approved $34,625 in funding for 11 events on Monday, August 20th.  The 12th event was tabled until more information was available.
  • Our In-Service activities were scheduled a little differently this year due to the availability of our guest speaker. Our Welcome Back Breakfast and powerful opening address by speaker Jonathan Brown was held on Monday, August 13th, while our in-service opening session was held Tuesday, August 14th at 9:00 am, followed by our Employee Awards Banquet from 11:30 am to 1:00 pm in the cafeteria.  Thank you to Mr. Presswood for handing out the awards to our 17 recipients. 
  • Along with Stephanie Ducheneaux, signed an articulation agreement with Chris Estepp from Sul Ross State University College of Agricultural and Natural Resource Sciences on Thursday, August 16th.  The agreement will help our students make a smooth academic transition from WTC to Sul Ross.  
  • Attended out International Orientation on Friday, August 24th. Fifty students from 20 countries are attending WTC this fall.  This orientation is always an informative and enjoyable event for all.
  • Along with other taxing entities, attended the SCAD board of director’s meeting on Tuesday, August 28th and Tuesday, September 4th.  As a group we feel it is important to have a presence at the board meetings to remain abreast of events taking place.
  • Work on the WTC farm renovations continue under the Title V grant ably managed by Britt Canada.  This time next year, the WTC Agriculture Department will be utilizing a new farrowing house, classroom, and swine breeding facility.  The Title V grant has also funded a new show trailer for the Agriculture show teams.
  • On August 30th, met with Alex Phillips, Director of College Advancement, to discuss preparations for our 50th anniversary celebration to be held next year.  The time capsule that was buried in November of 1979 on the 10th anniversary of the creation of WTC will be unearthed.  Lorenzo Sands will take the lead in designing a 50th anniversary logo, and we will work with faculty, staff and students in determining what items we would like to place in a time capsule to be opened in 50 years.  Suggestions so far include a cell phone, a tablet, a bank check and register, a postage stamp, a letter written in cursive, a credit card, and an analog clock.  We are open to any and all suggestions to make this an exciting celebration for the community and the campus!

The scheduled executive session was cancelled.

The meeting was adjourned and the board went to the College Farm to see the Title V grant renovations. 

 Date of next regular board meeting – October 8, 2018

 
Financials
September 2018 Financials 
Check Register
September 2018 Check Register 
New Business

Current TASB Policy BCG (Local)                  Propsed revisions to TASB Policy BCG (Local)

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Fall Small Class Report

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Information & Discussion

Ms. Patricia Claxton will discuss the pre-bid for the College Farm/classroom renovations through the Title V Grant.

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Auditor Engagement Letter

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Due to Dr. Beebe and several administrators attended the annual SACS conference, the December board meeting has been moved to Wednesday, December 12th. 

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Academic Calendar

Athletic Calendar