Texas Community Colleges

Board Member Luncheon
11:30 am in the Visitor Center



Board Meeting, 12:30 P.M.
Monday, October 12, 2020
Visitor Center


I.     Call to Order

    1. Mr. Riggan will give the invocation
    2. Recognize guests

II.    Public comments: 3-minute limit per person

III.   Routine Matters

    1. Recommended Action 
      1. Approval of board minutes September 14, 2020
      2. Approval of financial information September 2020
      3. Personnel
        1. Consideration of approval of employment contract for Mr. Elton Jazexhiu, head men's soccer coach (Ms. Davis)

IV.    Information and Discussion

    1. Audit engagement letter (Ms. Claxton)
    2. Personnel update (Dr. Beebe)
    3. College on the Square update (Ms. Mitchell)
    4. October calendar
    5. Information and questions from board members
    6. Suggested agenda items


EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - November 9, 2020


The Board of Trustees of Western Texas College met in a regular board meeting at 12:30 p.m. on Monday, September 14, 2020

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Jason West, Mr. Drew Bullard, Mr. Tim Riggan

Absent:            Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Mr. Ralph Ramon, Mr. Shawn Fonville, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Ms. Emily Powell, Mr. Britt Canada, Ms. Margo Mitchel

Others Present: Mr. Roger Cline (Snyder News), Mr. Jim Petty, Ms. Melissa Petty, Mr. Keith Hackfeld

Mr. Presswood, board president, called the meeting to order and Mr. Peterson gave the invocation.

Ms. Melissa Petty, Mr. Keith Hackfeld, and Mr. Jim Petty were here for public comment.  Ms. Petty commented first.  The Godly Girlfriends and the Guy’s Ministry are hosting The Return on September 26th from 8:00 am to 8:00 pm at the Coliseum.  The event will be simulcast.  This is 40 days before the election, and 400 days before the Mayflower.  This is not just “another” event. The local youth groups and ministries will run the concession stand to raise money. We aren’t asking for any money.  The event is free.  When they booked the Coliseum, they knew there was a 200-person maximum.  All the chairs are set up on the floor, and Darla showed them where the TV’s will be.  They have had an overwhelming response from local churches and ministries, San Angelo, Lubbock, Big Spring, etc.  There could be 200 people or 2000 people.  They have 20 leaders, and they are rule followers.  They can make sure everyone abides by the rules. They would like for us to open up the upper level seating facing the screen.  They can tape off chairs and when people leave, they can sanitize.  They will do what needs to be done. 

Mr. Hackfeld stated 200 is excessive.  The website says the floor can hold 1000 with tables, and they won’t have tables.  It should be 500 with the governor’s rule.  Dr. Beebe told them no upper level and he feels our rules are excessive. 

Motion by Mr. Peterson, seconded by Mr. West to approve the August 17, 2020 and August 24, 2020 board minutes.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the August 2020 financial information.  Motion carried unanimously. 

Motion by Mr. West, seconded by Dr. Kid to approve the bids on tax deeds and property cards from Juan Montano and Erica Carrisalez for Trust Property in the City of Snyder.  Motion carried unanimously.

Motion by Mr. West, seconded by Mr. Bullard to approve opting out of payroll tax deferral.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the small class report.  Motion carried unanimously.

Mr. Britt Canada discussed the enrollment report.  Total headcount is 1442 compared to 2009 last fall; full-time students are 488 compared to 564 last fall; part-time students are way down; more students are in academics compared to vocational classes; we have 1192  freshmen and 164 sophomores; dual credit students are about the same as last fall; we have 38.8% Hispanic students; 51.2% of our students are 17 years old or under; continuing education’s enrollment is down but contact hours increased.  Overall, we served 1641 students for 265,774 contact hours.  There were 143 students who took advantage of the Opportunity Waiver for $116,727. We have around 253 students living in the dorms/apartments. 

Information or questions from board members. Mr. Riggan was told that Hamlin was looking into becoming a collegiate school like Roscoe.  Are we going to be a part of it?  Ms. Ducheneaux stated Hamlin hasn’t reached out to us, but she will contact them.  Is Roscoe succeeding?  Yes, it would be nice to interview the students to see how they are faring.  We have an agreement with WTA&M.  They will except 80 hours from us and the student will take 40 hours from them. 

There were no suggested agenda items.

The scheduled executive session was cancelled.

Motion by Mr. West, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next board meeting – October 12, 2020

September Financials 
Check Register
September Check Register 
New Business
Information & Discussion

Condley and Company audit engagement letter 


Academic Calendar

Events Calendar

Athletic Calendar

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