Texas Community Colleges

Board Member Luncheon
Pruitt Community Room, 12:00 pm



Board Meeting, 1:00 P.M.
Monday, November 12, 2018
Palmer Hall boardroom


I.     Call to Order

    1. Dr. Kidd will give the invocation
    2. Recognize guests
    3. Introduction of the baseball team

II.    Routine Matters 

    1. Recommended Action

      1. Approval of board minutes October 8, 2018
      2. Approval of financial information October 2018
      3. Personnel
        1. Consideration of approval to fill the business/economics instructor position (Ms. Stephanie Ducheneaux)

III.  Information and Discussion

    1. Personnel update (Dr. Beebe)
    2. Title V Grant update (Mr. Britt Canada)
    3. The December board meeting will be held on Wednesday, December 12th (Dr. Beebe)
    4. November calendar
    5. Information and questions from board members
    6. Suggested agenda items
    7. President's report


EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel
    3. Security Audit

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.    Date of next regular Board meeting - Wednesday, December 12, 2018


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, October 8, 2018, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Mike McWilliams, Dr. Jay Kidd

Absent:            Mr. Scott Richburg, Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Ms. Sheila Williamson, Mr. Britt Canada, Ms. Emily Powell,  Ms. Tammy Davis, Ms. Alex Phillips, Mr. Brad Carter

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Drew Bullard gave the invocation.

The men/women golf teams were introduced.  Members of the women’s team include: Josephine Bertelesen, Vejle, Denmark; Riley Grunewald, Midland, TX; Maria Ortiz Prieto, Heulva, Spain; Kiana Oshiro, Central Point, OR; Hijke Pretorius, Mossel Bay, South Africa.  The men’s team includes:  Ryan Hedges, Monahans, TX; Jay Hitt, Lubbock, TX; Nico Kyprian, Bern, Switzerland; Jake Leatherwood, Snyder, TX; Joaquin Martinez, Spring Branch, TX; Brannon McCabe, Granbury, TX; Kade Parker, Pampa, TX; Henry Tschopp, Uster, Switzerland; Michael Weppernig, Obernau, Switzerland; Matt McCormick, head coach. 

The women’s basketball team was introduced and members include: Corbriyana Wingfield, Wichita Falls, TX; Rachel Clifton, Dallas, TX; Keiarra Rivers, Manor, TX; Monique Ware, Flagstaff, AZ; Morgan Dial, Denver City, TX; Klarissa Cruz, Odessa, TX; Jasmine Tinnell, Lubbock, TX; Alexis Oses, Houston, TX; Marta Casas Gimenez, Barcelona, Spain; Lacy Ferguson, Elida, NM; Sayanna Roy, Gross Pointe Mark, MI; Jaelyn Goodloe, Bastrop, TX; Brooke McGee, Ft. Worth, TX; Ashlan Smith, Cedar Creek, TX; Brechelle Beachum, assistant coach; and Darryl Davis, head coach.

The men’s basketball team was introduced and members include: James Edwards, Seattle, WA; Miles McDougal, Duncanville, TX; Leland Kirkendoll, Memphis, TX; Sindou Diallo, Tacoma, WA; Deshawn Kelly, Seattle, WA; Nigel Allen, Port Allen, LA; Jevon Brown, Tornto, Canada; Steven Allison, Dallas, TX; Corey Thelisme, Union, NJ; Johnnie Jones, Chicago, IL; Kolbe Littlefield, San Antonio, TX; Carson Hammond, Belton, TX; James Johnson, San Antonio, TX; Frederic Bikoi Yana, Younde, Cameroon; Nehemie Wa Kabeya, DR Congo, Kinshasa; Bladrick Veal, Baton Rouge, LA; Lorenzo Anthony, assistant coach; Andre Owens, head coach. 

Motion by Dr. Kidd, seconded by Mr. McWilliams to approve the Board minutes of September 10, 2018. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve the financial information for September 2018.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the revisions to TASB policy BCG (Local) Board Evaluation.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Bullard to approve the small class report.  Motion carried unanimously.

Ms. Patricia Claxton discussed pre-bid for College Farm/classroom renovations through the Title V Grant.  We need to go out for bids on a construction company who will hire sub contractors for this project.  We will make a recommendation in December.  Through this grant, we are going to renovate the classroom on campus and build a meat locker in it.  At the College Farm, there will be a farrowing house, sheep shed, and classroom.

Ms. Patricia Claxton also discussed the auditor engagement letter.  This is a standard letter we receive every year from the auditors.  Their fee increased $2,000.  Mr. Presswood signed the document a head of time. 

The December board meeting has been moved to Wednesday, December 12th, due to Dr. Beebe and several administrators attending the SACS annual conference. 

An October calendar was presented to the board.

There was no information or questions from board members.    

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Along with other taxing entities, attended the SCAD Board of Director’s meeting on Tuesday, September 11th.  As a group, we feel it is important to continue to have a presence at the board meetings to remain abreast of events taking place.
  • On Wednesday, September 12th, from 3 to 6pm, joined a conference call with our TACC Legislative Committee.  The meeting was strategically placed between the Senate Higher Education Hearing on 9/12 at the Capitol and the Legislative Budget Board of Reviews Hearing on Funding 9/13.  The House Higher Education Committee hearing took place on 9/19 at Texas A&M University – Kingsville.  TACC continues to keep our membership appraised of all relevant meetings as we get closer to the next session.
  • Attended the monthly Chamber Board meeting on Monday the 17th.  The Board approved $2,200 in HOT funds for each of two youth events: The West Texas Showdown, a pig, goat and lamb show at the Coliseum on November 10 and 11th and the Small Town Worship Tour, a Christian concert, on October 17th at Worsham Auditorium. 
  • Along with Ralph Ramon and Sheila Williamson, attended Underwood’s 9th Annual Employment Law Seminar on September 20th at the Region 17 Education Service Center in Lubbock.  As usual, the seminar raised many questions and provided much information. 
  • Attended the Fall WJCAC and NJCAA Region 5 meetings on Thursday the 27th and Friday the 28th in Abilene.  I’m proud to say that our own Tammy Davis is so well respected that she attends the President’s meeting to keep us abreast of the WJCAC happenings. 
  • Another TACC Legislative Committee Conference all was held on Wednesday, October 3rd from 2 – 5 pm.  The meeting immediately followed the Texas Success Council meeting on Educate Texas.  That meeting included some of our members and will likely result in the adoption of policy recommendations for the upcoming session. 
  • Next Monday the 15th, I’ll be traveling to North Carolina as a member of a SACS On-Site Reaffirmation Committee.  The college just reopened October 1st after Hurricane Florence.
  • Our annual Fall Festival, for children pre-k to 5th grade, will be held October 30th at the Coliseum from 6 to 8 pm.
  • I am happy to announce that Lorenzo has developed a logo for our 50th Anniversary celebration next year.  Starting in January, we will be placing it on our webpage along with a countdown clock set to the official unearthing of the time capsule on November 18, 2019.
  • Our November Board meeting will be held on November 12th at 1:00 pm due to our annual Veterans Day Ceremony at 11:00.  All are invited to attend.  Lunch will be held at 12:00. 

The scheduled executive session was cancelled.

 Date of next regular board meeting – November 12, 2018

October Financials 
Check Register
October Check Register 
New Business
Information & Discussion

Dr. Beebe will discuss the personnel update.


Mr. Britt Canada will discuss the college farm renovations through the Title V grant.


Due to Dr. Beebe and several administrators attending the SACS annual conference, the December board meeting will be moved to Wednesday, December 12th. 


 Academic Calendar

Athletic Calendar

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