Texas Community Colleges

Board Member Luncheon
11:30 am at the Visitor Center



Board Meeting, 12:30 P.M.
Monday, May 10, 2021
Visitor Center


I.     Call to Order

    1. Mr. Riggan will give the invocation
    2. Recognize guests

II.    Public comments: 3-minute limit per person

III.   Routine Matters

    1. Recommended Action
      1. Consideration of approval of April 12, 2021 board minutes
      2. Consideration of approval of April 2021 financial information
    2. New Business
      1. Public Hearing for Tax Abatement Guidelines and Criteria
      2. Consideration of approval of Tax Abatement Guidelines and Criteria (Ms. Claxton)
      3. Consideration of approval of revisions to 2021-2022 campus calendar (Ms. Ducheneaux)
      4. Consideration of approval of 2022-2023 campus calendar (Ms. Ducheneaux)
      5. Consideration of approval of bid on tax deeds and property cards for Trust Property in the City of Snyder (Ms. Claxton)

IV.   Information and Discussion

    1. Tax rate schedule (Ms. Claxton)
    2. Pre-bid for fiber upgrades at the Coliseum and dorms (Dr. Beebe)
    3. COVID-19 testing this fall (Dr. Beebe)
    4. May calendar
    5. Information and questions from board members
    6. Suggested agenda items 

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - June 14, 2021


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, April 12, 2021 in the Visitor Center

Present:           Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Jason West, Mr. Drew Bullard

Absent:            Mr. Lee Presswood

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Emily Powell, Ms. Stephanie Ducheneaux, Ms. Tammy Davis

Others Present: Ms. Kaylee Rush, Snyder News, Mr. Mike Hartman, county attorney

Mr. Peterson, board vice president, called the meeting to order and Mr. McWilliams gave the invocation.

Motion by Mr. Riggan, seconded by Dr. Kidd to approve the board minutes of February 8, 2021. Motion carried unanimously.

Motion by Mr. West, seconded by Mr. Bullard to approve the financial information for February 2021 and March 2021.  Motion carried unanimously.

No one from the public spoke during the public hearing for the proposed tax abatement agreement with KCE TX 13, LLC.

Motion by Dr. Kidd, seconded by Mr. West to approve the tax abatement  with KCE TX 13, LLC for the construction of an approximately 50-megawatt energy storage facility.  Motion carried unanimously. 

Motion by Mr. McWilliams, seconded by Mr. Riggan to approve the following contract renewals:

Melissa Avila

Vernon (Mitch) Brumbelow

Britt Canada

Raul Campos

Brad Carter

Patricia Claxton

Jessica Colvin

Kelly Cook

Kyle Cooper

Daryl Davis

Tammy Davis

Cody Dennison

Jerry Dever

Stephanie Ducheneaux

Dana Fahntrapp

Shawn Fonville

Melanie Graf

Keely Green

Garrett Hicks

William (Billy) Hefflinger

Misty Hinton

Floyd Holder

Donna Howington

Kenny Jackson

Elton Jazexhiu

Candis Kelly

Sylvia Mason

Rome McNary

Richard Medina

LaVeeda Newsome

Ray Newton

Teresa Newton

Trint Palmer

Emily Powell

Ralph Ramon

Greg Rhodes

Angel Robles

Laurie Roland

Ava Russell

Geron Scates

Patrick Schneider

Jeffery Schramm

Donald Sewell

Bryton Smith

N.C. Smith

Tony Strawn

Jeffery Stewart

James Williamson

Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the “restatement” Western Texas College Money Purchase Plan.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. McWilliams to approve the bid of $1,100 from Ayon Wealth, LLC for the tax deed and property card (R13855) for the Trust Property in the City of Snyder. Motion carried unanimously.   

Motion by Mr. Riggan, seconded by Mr. Bullard to approve a $6 increase to the general use fee.  Motion carried unanimously. 

Ms. Tammy Davis presented an athletic team update.  Cross country competed in the fall, but all other athletic teams are competing this semester.  Volleyball finished up a few weeks ago.  They made it to the semifinals.  Men’s basketball won conference.  They ended up beating Odessa.  They lost to Ranger in the NJCAA Region V Championship game.  Women’s basketball lost in the semifinals.  They had several players out with injuries.  Women’s golf is second in our region, and they are going to the national tournament.  Men’s golf is still playing.  Baseball and softball are in conference play.  Men/women soccer start this week.  We are hosting the rodeo this weekend (Thursday, Friday, and Saturday). Track is still competing.  We have several that qualified for nationals. We will keep a level budget this coming year.   Volleyball, men/women’s basketball are finished.  Everyone else is still competing. 

Ms. Ducheneaux discussed the proposed changes to the 2021 fall calendar.  This past fall, we bumped the semester up a week so we could finish by Thanksgiving.  Faculty will tell you that when the students come back from Thanksgiving break, they are checked out.  Students who travel home for Thanksgiving and Christmas either have to choose which holiday to go home and it is costly for others.  We had to submit a waiver to the Coordinating Board for approval.  With this change, we are not losing any days or hours.  Ms. Ducheneaux submitted the waiver for fall 2021 and fall 2022.

Dr. Beebe stated graduation will be held May 4th at 10:00 am in the Coliseum.  Faculty and staff will sit around the perimeter, and students will be on the floor.  Dr. Beebe is not sure about wearing masks.  There will not be a limit on people in the stands.  The ceremony will be shorter since this is a large gathering. 

An April calendar was presented to the board. 

There was no information or questions from board members. 

Suggested agenda item:  Mr. Peterson stated the foundation board gave a lot of money for the observatory.  Can I have an update?  Ms. Ducheneaux stated the building is complete.  Ms. Fahntrapp has already held a lab out there. She is looking for some security cameras.  Mr. Peterson would like for the board to tour it along with the pig farm.   

The scheduled executive session was cancelled.

Motion by Mr. West, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next board meeting – May 10, 2021


April Financials
Check Register
April Check Register
New Business

Tax Abatement Guidelines and Criteria


2021-2022 campus calendar


2022-2023 campus calendar


Tax Deed - Urias           Property Card - Urias           Tax Deed - Posey            Property Card - Posey



Information & Discussion

Tax rate schedule


Dr. Beebe will discuss the fiber upgrades at the Coliseum and dorms.


Dr. Beebe will discuss her plans for COVID-19 testing this fall.


Academic Calendar

Events Calendar

Athletic Calendar

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