Texas Community Colleges



Board Meeting, 12:30 P.M.
Monday, June 8, 2020
Visitor Center


I.     Call to Order

    1. Mr. Bullard will give the invocation 
    2. Recognize guests
    3. Oath of Office
    4. Reorganization of board

II.    Public comments for any agenda item with a 3-minute limit per person

III.   Routine Matters

    1. Recommended Action
      1. Approval of board minutes May 11, 2020
      2. Approval of financial information May 2020

    2. New Business
      1. Consideration of approval of bid on tax deed and property card for Trust Property in the City of Snyder (Ms. Claston)

IV.   Information and Discussion

    1. June calendar
    2. Information and questions from board members
    3. Suggested agenda items

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

V.   Date of next regular Board meeting - July 13, 2020


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, May 11, 2020

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Mike McWilliams Mr. Drew Bullard, Mr. Tim Riggan, Mr. Jason West


Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Stephanie Ducheneaux,

Others Present: Mr. Rodger Cline (Snyder News)

Mr. Presswood, board president, called the meeting to order and Mr. Riggan gave the invocation.

No one from the public had any comments.

Motion by Dr. Kidd, seconded by Mr. Bullard to accept Mr. Scott Richburg’s resignation letter.  Motion carried unanimously.

Mr. Presswood stated he had spoken with all board members regarding Mr. Jason West. They were all in agreement to appoint Mr. Jason West to replace Mr. Scott Richburg as a board of trustee. 

Ms. Melanie Schwertner administered the Oath of Office to Mr. Jason West.

Motion by Mr. Bullard, seconded by Mr. McWilliams to approve the board minutes of April 13, 2020.  Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Mr. Bullard to approve the financial information for April 2020.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the employment of Dr. Richard Medina, physics instructor.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. McWilliams to approve the three bids on tax deeds and property cards for Trust Property in the City of Snyder.  Motion carried unanimously. 

Motion by Mr. Riggan, seconded by Mr. Bullard to approve the review of updated legal polices in TASB Update 38.  Motion carried unanimously.

Dr. Beebe presented the personnel update.  Trint Palmer, athletic trainer, has resigned as of June 1st.  His wife Amber received a principalship in a small town near San Angelo.  He has been very helpful getting information regarding his position out.  We are moving forward as if we are going to teach face to face classes this fall.  Our summer classes are all online.  It is easier to plan for the worst and hope for the best. 

A May calendar was presented to the board members.

Information and questions from board members:

Mr. Presswood asked Dr. Beebe to discuss graduation.  She loves graduation and it killed her to have to cancel it.  We are going to have a virtual graduation.  Dr. Beebe did the welcome and addressed the students.  She still choked up at the end even though  no one was in the room.  We will have slides of all the graduates along with a picture if they submitted one, their name and degree and a message.  The student speakers did a video at home.  Corey and Lorenzo are putting it together this week, and it should be posted soon.  It will be a really nice tribute, and Dr. Beebe is happy with how it turned out. 

Mr. Peterson asked for a report on the astronomy lab the Foundation paid for.  Ms. Ducheneaux sated it has not been built yet.  Dana is still envisioning a building with a retractable roof. We would like the new physics instructor to help design it.  We are just waiting on a design.

Mr. Peterson inquired about the pig farm.  It looks great and is wonderful.  Both the classroom and furrowing house are great.  We are working on the water tipper to get it to work correctly.  It currently won’t tip all the way to dump the water.  Jeff from welding is helping to fix it.  We are planting special grasses. We will take the board members out there at a later date.  Jeffrey Martin was wonderful on this project.  We had a lot of problems with the classroom, but they are all fixed. 

The renovations to the outside of the apartments are complete.  We are getting quotes on what we can fix inside.  We would like new counter tops, toilet, and shower.  The carpet will be pulled up  and not replaced.  We will leave the concrete. 

Buses:  we paid per trip.  They did not charge us for the trips we cancelled. 

There were no suggested agenda items.

The scheduled executive session was cancelled.

Motion by Mr. West, seconded by Mr. Peterson to adjourn the meeting.  Motion carried unanimously.

Dr. Beebe asked the board if they wanted their private email listed and they said  no. 

Everyone is back on campus. They were all paid the whole 7 weeks they were gone.  Employees are back on campus, but we aren’t opening campus yet.  If someone would like to come on campus, we are encouraging them to make an appointment. 

The National Guard was here in their full PPE.  Dan Hicks and Dana Hartman asked Dr. Beebe if they could come here.  People had to call or go online to make an appointment.  They were only here one day.  Twelve people registered and 13 came.  All the results came back negative.  Dr. Beebe is nervous since people can now go out of town. 

Care Act: We will receive a little over $500,000, and half is for students.  It is for students who had a disruption with COVID-19. It is not for normal online students.  This is for loss in childcare, loss of a job, hours cut back at your job, etc.  It is for students that receive Pell.  Through financial aid, we will determine what the contributed family pay amount was.  We will do the lower incomes first.  There will be a check list.  We can distribute the monies over the course of a year.  They will have to fill out a form.  We will take the number of students and divide the $250,000.  The other half can be spent on our disruption.  We will receive an additional $40,000 because we are a Hispanic serving institution. 


May Financials 
Check Register
May Check Register 
New Business
Property Card - Fanndal         Tax Deed - Fanndal 
Information & Discussion


Academic Calendar

Events Calendar

Athletic Calendar

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