Texas Community Colleges

Board Member Luncheon
11:30 am at the Visitor Center

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, June 28, 2021
Visitor Center

Agenda

I.     Call to Order

    1. Mr. Bullard will give the invocation
    2. Recognize guests

II.    Public comments: 3-minute limit per person

III.   Routine Matters

    1. Recommended Action
      1. Consideration of approval of May 10, 2021 board minutes
      2. Consideration of approval of May 2021 financial information
      3. Personnel
        1. Consideration of approval of Ms. Clarissa Krum, Head Women's Basketball Coach (Ms. Davis)
        2. Consideration of aproval of Mr. Gary Miller, Head Baseball Coach (Ms. Davis)
    2. New Business
      1. (Cummings Westlake virtual presentation) Consideration of approval of tax abatement application of IP Lumina LLC, and setting date for the public hearing on the proposed tax abatement for July 12, 2021 (Ms. Claxton)
      2. Consideration of approval of tax abatement application of IP Lumina II, LLC, and setting a date for the public hearing on the proposed tax abatement for July 12, 2021 (Ms. Claxton)
      3. Consideration of approval of resolution (Lease No. 008-0724342-101) between Western Texas College and TCF National Bank for grounds equipment (Ms. Claxton)
      4. Consideration of approval of resolution (Lease No. 008-0724342-301) between Western Texas College and TCF National Bank for grounds equipment (Ms. Claxton)
      5. Consideration of approval of review of TASB Update 41 legal policies and adoption of local policies (Dr. Beebe)
      6. Consideration of approval of Farm and Ranch Management program (Mr. Fonville)
      7. Consideration of approval of promotion in rank: Ms. Keely Green from instructor to assistant professor, Mr Floyd Holder from assistant professor to associate professor, Mr. Donald Sewell from assistant professor to associate professor, and Mr. Ray Newton from associate professor to professor; Ms. Sylvia Mason from instructor to assistant professor (Ms. Ducheneaux)
      8. Consideration of approval of two year extension on depository contract for First Bank and Trust (Ms. Claxton)

IV.   Information and Discussion

    1. Personnel Update (Dr. Beebe)
    2. Developmental program progress report (Ms. Ducheneaux)
    3. Almanac - WTC vs State (Mr. Canada)
    4. June calendar
    5. Information and questions from board members
    6. Suggested agenda items

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - July 12, 2021

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, May 10, 2021 in the Visitor Center

Present:           Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Jason West, Mr. Drew Bullard

Absent:            Mr. Lee Presswood

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Stephanie Ducheneaux, Ms. Tammy Davis, Mr. Shawn Fonville, Ms. Molli Fleming, Mr. Britt Canada

Others Present: Ms. Kaylee Rush, Snyder News, Ms. Barbara Leatherwood, DCOS

Mr. Peterson, board vice president, called the meeting to order and Mr. Riggan gave the invocation.

Motion by Mr. Riggan, seconded by Dr. Kidd to approve the board minutes of April 12, 2021. Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. West to approve the financial information for April 2021.  Motion carried unanimously.

No one from the public spoke during the public hearing for the Tax Abatement Guidelines and Criteria.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the Tax Abatement Guidelines and Criteria.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Mr. West to approve the revisions to the 2021-2022 campus calendar.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the 2022-2023 campus calendar.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Riggan to approve the bid on tax deeds and property cards for Esmeralda Urias and Christa and Daryl Posey for Trust Property in the City of Snyder. Motion carried unanimously.

Mr. Peterson asked Dr. Beebe to give an update on graduation.  Graduation was held on May 4th at 10:00 am in the Coliseum.  We were as contactless as we could.  There were no hugs or handshakes.  Faculty sat around the perimeter.  They liked this better because they could see the student’s faces. The top male and female student spoke.  We did not have a reception.  Dr. Beebe was so happy to have the students walk.  We had 202 graduates and 128 walked the stage.  It went really well. 

Ms. Patricia Claxton discussed the tax rate schedule.  She is currently working on our budget and our values are 12% down.  She will have additional information for the July meeting.  Our current tax rate is .2950. In order to draw the same amount of funds, we have to increase the tax rate to .3300 and our cap is .3500.  If we stay with .2950, we will have a $879,000 loss.  Last year, we took a $200,000 loss to prepare for this year.  The legislation has cut us.  We are hoping for hold harmless.  Sixty-eight percent of our budget is salaries.  In 31 years, this is the tightest budget Ms. Claxton has ever worked with.  The House Bill is affecting 33 community colleges negatively, and the Senate Bill will affect 22 community colleges negatively.  We are trying very hard to not cut positions.  Our enrollment is hurting.  We anticipate students want face to face classes. 

Dr. Beebe discussed fiber upgrades at the Coliseum and dorms.  We would like to increase the capacity at the coliseum and dorms with fiber optic instead of coaxial cable.  We would like to upgrade the Coliseum from 50 mb to 1G and the dorms from 1G to 1G fiber.   We will go out for bids. 

Dr. Beebe met with administrative staff on how to proceed this fall.  We can’t require vaccines. We are going to have all dorm students and athletes to have a negative COVID test within 72 hours of coming to campus.  There will be exceptions such as if you have had the vaccine or you are in the 90-day window.  We will pay for the test with our CARES Act funds.  Our classrooms will continue to be set up for social distancing.  We haven’t had a positive case on campus since February. 

A May calendar was presented to the board. 

Information or questions from board members:

  • Mr. Riggan stated he had some time and watched all our teams play.  He didn’t go to a game that our athletic director wasn’t there.  As a board member, thank you Tammy for your dedication to all our sports teams. 

There were no suggested agenda items. 

Mr. Peterson stated we have a new pig farm and astronomy building.  We need to get together as a group and tour them since we funded them.  We can go after the next board meeting.     

The scheduled executive session was cancelled.

Motion by Mr. West, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next board meeting – June 14,  2021

 

 
Financials
May Financials
Check Register
May Check Register
New Business

IP Lumina, LLC Tax Abatement Application

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IP Lumina II, LLC Tax Abatement Application

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Resolution (Lease No. 008-0724343-101)

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Resolution (Lease No. 008-0724342-301)

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TASB Update 41 Local             TASB Update 41 Legal          Explanatory Notes          CHE (Local)

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Mr. Fonville will discuss the Farm and Ranch Management Program.

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Ms. Ducheneaux will discuss the promotion in rank for Ms. Keely Green, Mr. Floyd Holder, Mr. Donald Sewell, Mr. Ray Newton, and Ms. Sylvia Mason.

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Ms. Claxton will discuss the two year extension on our depository contract with First Bank and Trust. 

 

Information & Discussion

Dr. Beebe will discuss the personnel update.

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Developmental program progress report

*****

Almanac - WTC vs State

*****

 

Academic Calendar

Events Calendar

Athletic Calendar

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