Texas Community Colleges

Board member luncheon
11:30 A.M. in the Visitor Center

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, July 13, 2020
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. West will give the invocation
    2. Recognize guests
    3. Oath of Office

II.    Public comments for any agenda item with a 3-minute limit per person

III.   Routine Matters

    1. Recommended Action
      1. Approval of board minutes June 8, 2020
      2. Approval of financial information June 2020
      3. Personnel 
        1. Consideration of approval to fill the athletic trainer position (Ms. Davis)
        2. Consideration of approval to fill the electrical lineman instructor position (Mr. Fonville)

    2. New Business
      1. Consideration of approval of TASB Update 39, review of updated (Legal) policies (Dr. Beebe)
      2. Consideration of approval of revisions to 2020 fall semester school calendar (Mr. Ramon)
      3. Consideration of approval of TIPS Board Resolution (Ms. Claxton)
      4. Consideration of approval of Interlocal Agreement between Region 8 Education Service Center and Western Texas College (Ms. Claxton)
      5. Consideration of approval of summer small class report (Mr. Canada)

IV.   Information and Discussion

    1. Enrollment Report/Grade Percentages (Mr. Canada)
    2. Preliminary 2020-2021 budgets (Ms. Claxton)
    3. Workforce Solutions (Dr. Beebe)
    4. Skills Development Grant (Ms. Mitchell)
    5. July calendar
    6. Information and questions from board members
    7. Suggested agenda items

 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

V.     Date of next regular Board meeting - August 10, 2020

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, June 8, 2020

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Jason West

Absent:            Mr. Drew Bullard

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Stephanie Ducheneaux, Mr. Britt Canada

Others Present: Mr. Rodger Cline (Snyder News)

Mr. Presswood, board president, called the meeting to order and Mr. Peterson gave the invocation.

No one from the public had any comments.

Ms. Melanie Schwertner administered the Oath of Office to Mr. Mike McWilliams.

Motion by Mr. Riggan, seconded by Dr. Kidd to nominate Mr. Presswood as president of the Board of Trustees.  Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Dr. Kidd to nominate Mr. Peterson as vice president of the Board of Trustees.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. McWilliams to nominate Mr. Bullard as secretary of the Board of Trustees.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Dr. Kidd to approve the board minutes of May 11, 2020.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the financial information for May 2020.  Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Mr. Peterson to approve the bid on the tax deed and property card for Trust Property in the City of Snyder.  Motion carried unanimously. 

A June calendar was presented to the board members.

Information and questions from board members:

Mr. Presswood asked Dr. Beebe to discuss the upcoming fall semester.  We have been thinking about what to do for the fall semester.  Dr. Beebe made the call last week that coaches can recruit in Texas only.  No students can come on campus yet.  The coaches must sign an acknowledgement form.  The NJCAA will make a decision on June 15th.  There has not been a regional decision made yet.  Every decision is fluid and can change.  We are planning business as usual.  Some schools are starting the fall semester early and ending it early.  They don’t want students around during flu season. We are thinking about starting a week early and finishing up before Thanksgiving break.  Students will be gone, but employees will work their regular schedule.  Dr. Beebe will meet with Ms. Ducheneaux to work out the kinks. We just have to touch on a week, and it counts as a whole week.  We are not sure international students can get here.  Dr. Beebe has asked the coaches to limit their numbers.  We need to keep a couple of dorm rooms and apartments empty incase we need to isolate a student.  We have to plan for the worst. Snyder ISD is thinking about starting early.  We could offer hybrid classes.  At any given time, this can change, and we could go to all online classes.  We have been fortunate in Scurry County.  Dr. Beebe wants to keep everyone protected.  The board will hear more as decisions are made.

There were no suggested agenda items.

The scheduled executive session was cancelled.

Motion by Mr. McWilliams, seconded by Mr. West to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – July 13, 2020

 
Financials
Financials June 2020              Summary of Investments 
Check Register
Check Register June 2020
New Business

TASB Update 39

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2020 Fall Semester School Calendar 

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TIPS Board Resolution

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Interlocal Agreement between Region 8 Education Service Center and Western Texas College

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Summer Small Class Report

 

Information & Discussion

Enrollment Report         Grade Percentages

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Preliminary 2020 - 2021 budgets

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Dr. Beebe will discuss Workforce Solutions.

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Ms. Margo Mitchell will discuss the Skills Development Grant

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Academic Calendar

Events Calendar

Athletic Calendar

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