Texas Community Colleges

Board Member Luncheon
Pruitt Community Room, 11:30 am



Board Meeting, 12:30 P.M.
Monday, February 11, 2019
Palmer Hall boardroom


I.     Call to Order

    1. Mr. Peterson will give the invocation
    2. Recoginze guests
    3. Introduction of the softball team; men/women track teams; Ms. Teresa Newton, Assistant Professor, Speech; Ms. Melanie Graf, Assistant Professor, English; Mr. Geron Scates, Assistant Professor, Radio Broadcasting/Radio Station Manager; Ms. Judy Petersen, Assistant Professor, Government/History

II.   Routine Matters

    1. Recommended Action

      1. Approval of board minutes December 12, 2018
      2. Approval of financial information December 2018 and January 2019

    2. New Business

      1. Consideration of approval of Letter of Approval and Interlocal Agreement with the City of Snyder (Ms. Patricia Claxton)
      2. Consideration of approval of a Tax Abatement between Western Texas College and Flatland Solar, LLC (Ms. Patricia Claxton) 
      3. Consideration of approval of Resolution - Nomination for Scurry County Appraisal District 2019 Board of Directors (Dr. Beebe)
      4. Consideration of approval of small class report (Mr. Britt Canada)

III.   Information and Discussion

    1. Enrollment report (Mr. Britt Canada)
    2. March board meeting cancelled
    3. February calendar
    4. Information and questions from board members
    5. Suggested agenda items
    6. President's report


EXECUTIVE SESSION: The Board will now go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082, and Section 551.083.

    1. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel - President's Evaluation

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.     Date of next regular Board meeting - Monday, April 8, 2019


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Wednesday, December 12, 2018, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Drew Bullard, Mr. Mike McWilliams

Absent:            Mr. Scott Richburg, Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Ms. Sheila Williamson, Mr. Britt Canada, Ms. Emily Powell,  Ms. Tammy Davis, Shawn Fonville, Ms. Marjann Morrow

Others Present: Mr. Ben Barkley (SDN), Mr. Jeff Graham (Condley and Company), Mr. Aaron Miller (Condley and Company)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Mike McWilliams gave the invocation.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the Board minutes of November 12, 2018. Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the financial information for November 2018.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the annual audit.  Motion carried unanimously.  Mr. Jeff Graham presented the audit.

Motion by Mr. McWilliams, seconded by Mr. Bullard to award proposal to Justice Construction for the Agriculture Renovation, Phase I – WTC Farm.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve TASB Update 35, review of updated (Legal) policies and approval of revisions or deletions of (Local) policies.  Motion carried unanimously.

Dr. Beebe presented the personnel update.  Ms. Margo Mitchell is our new Director of Workforce Education at College on the Square.  She comes to us with a lot of experience and has great ideas.  She is also good at grant writing.  She will do a good job.  Ms. Melissa Chavez is our Financial Aid Secretary.  We will make an offer for the College on the Square Secretary position as well as the Assistant to the Athletic Director /HPE Facilities Coordinator. 

Ms. Patricia Claxton discussed the per-proposal for phase II on-campus classroom renovations through the Title V grant.  This is for our on-campus classroom and meat locker.  If we can purchase the meat locker instead of the construction company, we can probably get it cheaper. If that happens, it would decrease the project amount so we wouldn’t have to go out for proposals. We would just do a change order and use Justice Construction.

The January 2019 board meeting has been cancelled.

A December calendar was presented to the board.

There was no information or questions from board members.    

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Tuesday, November 13th, attended Chamber HOT Funds Committee Meeting.  Four requests for financial assistance totaling $25,170 were received. In an attempt to receive a recap of the event in a timely manner, the Chamber Board will be imposing a 12.5% penalty on the amount awarded until a 60-day post event analysis is received. Once the document is received, the 12.5% that was withheld will be sent to the organizers.
  • Spoke to the Cosmorama Club at Martha Ann’s on Wednesday, November 14th. Enjoyed lunch with the participants and talked about the students of today, their expectations and their life references
  • In November 15th, met with Lorenzo Sands and Hannah Chaney, manager of the Bookstore about WTC’s upcoming 50th Anniversary and the items we’d like available for sale vs those we might want as giveaways. Hannah has been very easy to work with and is as excited as we are about our anniversary!
  • On Monday, November 26th, together with Eddie Bland and Ella Helms, enjoyed an introductory lunch with Jackie Martin, the new SC Chief Appraiser.
  • On Tuesday the 27th we opened the Construction Bid we received for our Title V renovation of the college farm, and a lively discussion followed. We look forward to getting underway with the renovations.
  • Together with Ralph Ramon, Patricia Claxton and Mitch Calhoun, enjoyed an introductory lunch with TDI personnel, hosted by their President, Bob Wilken on the 29th.
  • WTC staff and faculty enjoyed our annual potluck (Christmas, Retirement, Birthday) Luncheon on Friday December 7th. Teresa Pinkerton received her retirement watch and a gentle ribbing as she gets ready for her last day before her retirement on the 14th.
  • Together with Ralph Ramon, Britt Canada, and Stephanie Ducheneaux, attended the SACSCOC Annual Conference in New Orleans from December 9th through 11th.  As always, there is always something to learn from our experience!
  • Wishing You and Yours a Blessed and Very Merry Christmas and a Happy New Year!

The scheduled executive session was cancelled.

Motion by Mr. Peterson, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – February 11, 2019

December Financials          January Financials 
Check Register
December Check Register       January Check Register 
New Business

Interlocal Agreement with the City of Snyder


Tax Abatement between Western Texas College and Flatland Solar, LLC


Resolution - Nomination for Scurry County Appraisal District 2019 Board of Directors


Small Class Report 

Information & Discussion

Enrollment Report


Due to the March board meeting falling during Spring Break, we would like to cancell the March meeting.  


Academic Calendar

Athletic Calendar

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