Texas Community Colleges

Board Member Luncheon
Pruitt Community Room, 11:30 A.M.



Board Meeting, 12:30 P.M.
Monday, February 10, 2020
Palmer Hall boardroom


 I.     Call to Order

    1. Mr. McWilliams will give the invocation
    2. Recognize guests

II.   Public comments for any agenda item with a 3-minute limit per person.

III.     Routine Matters

    1. Recommended Action
      1. Approval of board minutes December 12, 2019
      2. Approval of financial information December 2019 and January 2020
    2. New Business
      1. Consideration of approval to ratify Mr. Sid Medina as a Foundation Board member (Ms. Alex Phillips)
      2. Consideration of approval of Foundation Board members and terms (Ms. Alex Phillips)
      3. Consideration of approval of nomination of Board of Trustee to serve on the Scurry County Museum Board (Dr. Beebe)
      4. Consideration of approval of nomination of Board of Trustee to serve on the Foundation Board (Dr. Beebe)
      5. Consideration of approval of review of TASB policy CAK (Legal) and CAK (Local) - Appropriations and Revenue Sources - Investments (Ms. Patricia Claxton)
      6. Consideration of approval of revisions to the tax abatement between Western Texas College and Canyon Wind Project LLC (Ms. Patricia Claxton and Mr. Taylor Snow)
      7. Consideration of approval of bid on tax deeds and property cards for Trust Property in the City of Snyder (Ms. Patricia Claxton)
      8. Consideration of approval of grade appeal policy (Ms. Stephanie Ducheneaux)
      9. Consideration of approval of small class report (Mr. Britt Canada)

IV.    May 2, 2020 General Election
Puntos del orden del dia
Elecciones generales, 2 de mayo de 2020


  1. Consider and possible action to order a General Election for the election of two trustee positions for Place 1 and Place 2 to be held on May 2, 2020. (Considerar y posibles medidas a tomar para ordenar elecciones generales el 2 de mayo de 2020, para elegir dos administradores del consejo para los Num. 1 y 2.)
  2. Consider board approval of Notice of General Election for Early Voting and for Election Day. (Considerar la aprobacion del Consejo del Aviso de Elecciones generales para la votacion adelantado y para el dia de las elecciones.)

V.     Information and Discussion

    1. Pre-bid for evaporative coolers for welding (Ms. Patricia Claxton)
    2. Enrollment report (Mr. Britt Canada)
    3. March board meeting cancelled (Dr. Beebe)
    4. February calendar
    5. Information and questions from board members
    6. Suggested agenda items

EXECUTIVE SESSION: The Board will now go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel - President's Evaluation

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

V.    Date of next regular Board meeting - April 13, 2020


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, December 12, 2019 in the Palmer Hall Boardroom.

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Mike McWilliams

Absent:            Mr. Scott Richburg, Mr. Drew Bullard, Mr. Tim Riggan

Staff Present:  Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Ms. Emily Powell, Ms. Stephanie Ducheneaux, Mr. Shawn Fonville, Ms. Alex Phillips, Ms. Sheila Williamson, Ms. Margo Mitchel, Ms. Tammy Davis, Ms. Marjann Morrow

Others Present: Mr. Roger Cline (SDN), Mr. Jeff Graham (Condley and Company) and Aaron Miller (Condley and Company)

Mr. Presswood, board president, called the meeting to order and Dr. Kidd gave the invocation.

Four faculty members were introduced.  They were all hired this semester.  Mr. Rudy Campos, Instructor of Horticulture at the Smith Unit.  He worked for TDCJ for 21 years before coming to WTC.  Ms. Joanna Laws, Instructor of English.  She started out at Cisco College.  Ms. Donna Howington, Instructor of Math.  Donna grew up in Snyder and graduated from Western Texas College.  Ms. Sylvia Mason, Instructor of Biology.  She grew up in Colorado City and graduated from Western Texas College.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the board minutes of November 11, 2019.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. McWilliams to approve the financial information for November 2019.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the annual audit.  Motion carried unanimously.  Mr. Jeff Graham presented the audit.

Motion by Mr. Peterson, seconded by Mr. McWilliams to approve the review of TASB Update 37 Legal Policies.  Motion carried unanimously.

Ms. Patricia Claxton discussed the pre-bid for the LRC elevator.  The LRC elevator is not functioning.  It is the original elevator, so it is around 48 years old.  We are going to try and repair it through a coop.  If we can’t find a company through the coop, we may have to go out for bids.  We hope to have a quick fix, but if not, we will go out for bids.  It will cost $60,00 - $70,000 to repair it and approximately $100,000 to replace it. 

Mr. Ralph Ramon gave the personnel update.  We had our Christmas Potluck Luncheon yesterday, and the food was wonderful.  During the event, Ms. Cindy Hanes was recognized for her 37 ½ years of service.  She will retire at the end of December.  She officed in the LRC the whole time; she only moved offices. 

Due to our holiday break, the January board meeting has been cancelled. 

A December calendar was presented to the board. 

There was no information or questions from board members. 

There were no suggested agenda items.

The scheduled executive session was cancelled. 

Mr. Presswood stated he received a very nice letter from Dr. Newbury. 

Motion by Mr. McWilliams, seconded by Dr. Kidd to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – February 10, 2020

December 2019      January 2020 
Check Register
December 2019      January 2020
New Business

Foundation board members and terms


TASB policy CAK (Legal) and CAK (Local)


Tax Abatement revisions         Tax Abatement         Location of Turbines


Tax Deed-Miller          Property Card-Miller     Tax Deed-Davis      Property Card-Davis


Grade Appeal Policy


Small Class Report


Order of General Election


Notice of General Election

Information & Discussion

Ms. Patricia Claxton will discuss evaporative coolers for our welding department. 


Mr. Britt Canada will discuss the enrolllment report.


We would like to recommend cancelling the March board meeting since it falls during Spring Break.



Academic Calendar

Events Calendar

Athletic Calendar

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