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Board member Christmas luncheon
Visitor Center, 11:30 am

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Thursday, December 12, 2019
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Dr. Kidd will give the invocation
    2. Recognize guests
    3. Introduction of Ms. Joanna Laws, Instructor, English; Ms. Sylvia Mason, Instructor, Biology, Mr. Rudy Campos, Instructor, Horticulture at Smith Unit; Ms. Donna Howington, Instructor, Mathematics

II.    Public comments for any agenda item with a 3-minute limit per person

III.   Routine Matters

    1. Recommended Action
      1. Consideration of approval of November 11, 2019 minutes
      2. Consideration of approval of November 2019 financial information

    2. New Business
      1. Consideration of approval of annual audit (Ms. Claxton and Mr. Jeff Graham from Condley and Company, LLP)
      2. Consideration of approval of review of TASB Update 37 Legal polices (Mr. Ramon)

IV.   Information and Discussion

    1. Pre-bid LRC elevator (Ms. Claxton)
    2. Personnel update (Mr. Ramon)
    3. January board meeting cancelled (Mr. Ramon)
    4. December calendar
    5. Information and questions from board members
    6. Suggested agenda items 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

V.     Date of next regular Board meeting - February 10, 2020

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 1:00 p.m. on Monday, November 11, 2019 in the Palmer Hall Boardroom.

Present:           Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Tim Riggan, Mr. Lee Presswood, Dr. Jay Kidd

Absent:            Mr. Mike McWilliams, Mr. Scott Richburg

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Ms. Emily Powell, Ms. Stephanie Ducheneaux, Mr. Shawn Fonville, Ms. Alex Phillips, Ms. Sheila Williamson, Ms. Margo Mitchel

Others Present:

Mr. Presswood, board president, called the meeting to order and Mr. Bullard gave the invocation.

The men’s and women’s golf teams were introduced:  Dante Griner, Monahans, TX; Ryan Hedges, Monahans, TX; Jake Leatherwood, Snyder, TX; Joaquin Martinez, San Antonio ,TX Tafadzwa Nyamukondiwa, Zimbabwe; Kade Parker, Pampa, TX; Callum Tibbs, England; Henry Tschopp, Switzerland; Ivan Isaacs, Alaska; Katelin Berry, Stratford, TX; Josephine Bertelsen, Denmark; Logan Clayton, Clovis NM; Ozlyan Juarez, Monahans, TX; Zane Naude, South Africa; Inma Prieto, Spain; Bronc Fleming, assistant coach; Kelly Cook, head coach.

The men’s and women’s track and field teams were introduced:  Lizette Aguilera, Teague, TX; Keiara-Ashley Cunningham, Canada; Gabrielle Luedecke, Burnet, TX; Za’Kaja Neloms, Lubbock, TX; Jasmine Rangel, Rio Hondo, TX; Brooke Rauch, Sterling City, TX; Mayra Serrano, Elsa, TX; Marcia Spence, Jamaica; Shikyla Walcott, Trinidad; Jalia Williams, Snyder, TX; Keikei Williams, Odessa, TX; Joseph Baluti, Arlington, TX; Jackson Burnett, Paterson, NJ; Akeem Cargill, Jamaica; Lance Carter, Austin, TX; Chris Collins, Wiley, TX; Darrell Edwards, Humble, TX; Jairus Harris, Spring, TX; Bryant Kincade, Neches, TX; Elijah Mcwilliams, Pflugerville, TX; Andrew Melendez, Sweetwater, TX; Adrian Monroy, Snyder, TX; Jorge Munoz, Shallowater, TX; Jaron Nesmith, Rochester, NY; Romel Plummer, Jamaica; Trevion Purnsley, San Antonio, TX; Tyler Saldana, Floydada, TX; Cristian Sanchez, Del Rio, TX; Oscar Torres, Odessa, TX; James Webb, Rockdale, TX; Kemeric Winston, St. Louis, MO; Keyshawn Young, Arlington, TX; Trinity Williams, assistant coach; James Williams, head coach.

The baseball team was introduced: Nathan Alarcon, Cedar Park, TX; Lance Barnett, Fort Worth, TX; Connor Bennett, Leander, TX; Austin Brooks, Rockwall, TX; Pudge Carlisle, Liberty Hill, TX; Ethan Carroll, Arlington, TX; Seth Cervenka, Baytown, TX; Alex Chavez, Big Lake, TX; Nick Crespo, Alpine, TX; Andrew Delgadillo, Corpus Christi, TX; Coleby Driver, Thorndale, TX; Tyler Folse, Mont Belvieu, TX; Dylan Frazier, Hawley, TX; Jalen Freeman, Houston, TX; Tyler Fregia, Liberty, TX; Carson Garza, Leander, TX; Jordan Grice, Tomball, TX; Ryan Harris, Cypress, TX; Nathan Ingram, Dickinson, TX; Marshal Jonas, Buffalo, TX; Sammy Kindred, Fort Worth, TX; Jonathan LaCourse, Sn Antonio, TX; Jean Paul Marrero, Bayamon, PR; Chris Martinez, Brownfield, TX; Cade Mason, Arlington, TX; Clayton McClenan, Fort Worth, TX; Dathon McGrath, Cedar Park, TX; Jonathon Median, Banquete, TX; Matthew Mejia, Pearland, TX; River Orsak, Mont Belvieu, TX; Elliot Ranson, Houston, TX; Justin Schrader, Broussard, LA; Mark Tamez, Banquete, TX; Keegan Turner, Liberty, TX; Nick Villalobos, San Marcos, TX; Josh Walpole, Mountain Pine, AR; Drake Warner, Fate, TX; Cameron Weatherly, Chico, TX; Bryan Westenburg, Porter, TX; Justin Davis, assistant coach, Gary Miller, assistant coach, Kenny Jackson, head coach.

Motion by Mr. Riggan, seconded by Mr. Peterson to approve the board minutes of October 14, 2019.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the financial information for October 2019.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Dr. Kidd to approve the employment contract for Ms. Laurie Roland, medical assistant program instructor. Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Riggan to equally divide our 766.09 votes between Ronnie Anderson, Jerry Boyd, Fred Cross, Clarence Spieker, Jay Waller for the Scurry County Appraisal District Board of Director.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the revisions to TASB policy CAM (Local) Appropriations and Revenue Sources – Grants, Funds, Donations from Private Sources.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the bid on tax deed and property card for Trust Property in the City of Snyder. Motion carried unanimously. 

Ms. Patricia Claxton discussed the auditor engagement letter.  Conley and Company is our auditing firm and they provide this letter that explains their responsibilities and the details of what they will provide.  We must sign this letter for the audit.

Dr. Beebe explained the 2020 census.  There will be a meeting with the community to get the word out on for the census day April 1st.  They would like to recruit our students to help them.  We don’t want our students going door to door.  It is in the best interest to have everyone counted. 

Due to several administrators attending the SACS annual conference, the December board meeting has been moved to Thursday, December 12th.  Mr. Ramon will fill in for Dr. Beebe.

There was no information or questions from board members. 

There were no suggested agenda items.

Dr. Beebe presented the following President’s Report:

On this Veterans Day, Western Texas College offers thanks to all Veterans, past and present, for their service to our country.

In honor of our 50th Anniversary, I thought it’d be interesting to stroll down memory lane with some items from selected 1969-1970 board meetings.

  • The first board meeting was held in the Commissioner’s Courtroom on November 24, 1969.
  • Adoption of a two-month interim budget of $4,000 was unanimously approved in a special session held in the Snyder School Administration Building on 12-2-69. Motion was carried for adoption of ten cents per mile and $20 per diem for travel expenses for applicants for president.  50 years later, we are thirty cents more per mile and $10 more per diem. 
  • 12-2-69, motion to hire Dr. Robert L. Clinton was carried, with a start date no later than 4-1-70.
  • 2-3-70, motion carried unanimously “to table the matter of purchasing a tape recorder at the present time.”
  • 2-23-70, “it was agreed that the land being offered as a donation by Jonisue Stiff be selected as the site on which to build the new junior college.  The 160 acres out of site 11 are located east of the Round Top Road, south of Cogdell Center.” Also, the motion “that the architectural contract made with Parker Croston Associates, Fort Worth, Texas for the construction of the new junior college” was ratified.
  • 3-9-70, furniture bid proposals were accepted for a conference table, desks, lamp, file cabinet office and side chairs, and a check protector.  Other items held for “further study” were electric typewriters, a printing calculator and a mimeograph machine. 
  • 3-19-70, “it was decided that only tow typewriters should be purchased at this time, rather than the five called for in the original bid specifications”; however, 3 printing calculators and a mimeograph machine were approved for purchase. 
  • March 25, 1970, motion was made and approved unanimously “to release and make public the name of our college as Western Texas College, effective immediately. 
  • Just a reminder that our 50th Anniversary Celebration will be held next Monday, November 18th at 11:00 am.  Due to the wild fluctuations in weather recently, we will make a determination of whether the celebration will e held outdoors in our courtyard, or indoors in the former Baptist Student Ministry Building at the end of this week.  Everyone is invited and encouraged to attend!
  • A blessed and happy Thanksgiving to all!

The scheduled executive session was cancelled. 

Motion by Mr. Riggan, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – December 12, 2019

 

 
Financials
November Financials
Check Register
November Check Register 
New Business

Mr. Jeff Graham from Condley and Company, LLP will present the annual audit.

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TASB Update 37 explanation notes    TASB Update 37

Information & Discussion

Mr. Ralph Ramon will discuss the personnel update.

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Due to our Christmas break ending on January 6th, we would like to cancell the January board meeting.  

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