Texas Community Colleges

Board Member Luncheon
Visitor Center, 11:30 pm



Board Meeting, 12:30 P.M.
Wednesday, December 12, 2018
Palmer Hall boardroom


I.     Call to Order

    1. Mr. McWilliams will give the invocation
    2. Recognize guests

II.    Routine Matters

    1. Recommended Action

      1. Approval of board minutes November 12, 2018
      2. Approval of financial information November 2018

    2. New Business

      1. Consideration of approval of annual audit (Ms. Patricia Claxton and Mr. Jeff Graham from Condley and Company, LLP)
      2. Consideration of approval of awarding proposal for Agriculture Renovation, Phase I - WTC Farm (Ms. Patricia Claxton)
      3. Consideration of approval of TASB Update 35, review of updated (Legal) policies and approval of revisions or deletions of (Local) policies (Dr. Beebe)

III.   Information and Discussion

    1. Personnel update (Dr. Beebe)
    2. Pre-proposal for phase II on-campus classroom renovation through Title V grant (Ms. Patricia Claxton)
    3. January board meeting cancelled
    4. December calendar
    5. Information and questions from board members
    6. Suggested agenda items
    7. President's report

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next regular Board meeting - Monday, February 11, 2019


The Board of Trustees of Western Texas College met in a regular Board meeting at 1:00 p.m. on Monday, November 12, 2018, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Tim Riggan

Absent:            Mr. Scott Richburg, Mr. Drew Bullard, Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Ms. Sheila Williamson, Mr. Britt Canada, Ms. Emily Powell,  Ms. Tammy Davis, Ms. Alex Phillips, Mr. Brad Carter, Mr. Lanny McAden, Mr. Shawn Fonville, Mr. Jeffrey Martin, Ms. Christylee Deblieck

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Jay Kidd gave the invocation.

The baseball team was introduced and members include:  Ruben Aguirre, Spring, TX; Christian Aleman, Cypress, TX; Kobe Ammons, Post, TX; Carson Burns, Orangeville, ON; Garrett Calderon, El Paso, TX; Zach Carrion, Forth Worth, TX; Alex Chavez, Big Lake, TX; Jonathan Dalferes, Cypress, TX; Colby Driver, Thorndale, TX; Tanner Garcia, Orange Grove, TX; Ian Gleason, San Antonio, TX; Adam Gomez, Liberty Hill, TX; Ryan Harris, Cypress, TX; Mayfield Hayes, Kennedale, TX; Nick Hempel, Austin, TX; Jake Henley, Cypress, TX; Dagan Ince, Cibolo, TX; Christian Janar, Houston, TX; Ryan Kasper, Houston, TX; Marcel Lacasse, Gatineau, QC; Jonathan La Course, San Antonio, TX; Thomas Laney, San Angelo, TX; Dean Loessberg, San Antonio, TX; Ethan Lundt, Omaha, NE; Izaiah Madrid, El Paso, TX; Jean Paul Marrero, Bayamon, PR; Hunter McLarry, Chandler, TX; Jalen Metz, Houston, TX; Hunter O’Shea, Heath, TX; Grant Ornalez, Liberty Hill, TX; Garrett Parcell, Leander, TX; Chase Pattin, Tomball, TX; Abel Pena, Corpus Christi, TX; Elliot Ranson, Houston, TX; Ramiro Sanchez, Port Arthur, TX; Noah Schuster, New Braunfels, TX; Kelton Shook, Weatherford, TX; Zach Soliz, Port Lavaca, TX; Jackson Sutter, Cypress, TX; Mark Tamez, Banquete, TX; Isaac Ugarte, Fabens, TX; Cameron Weatherly, Chico, TX; Calvin Whitaker, Friendswood, TX; Blake Wilson, Hockley, TX; Kenneth Jackson, head coach; Cary Miller, assistant coach; and Justin Davis, assistant coach.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the Board minutes of October 8, 2018. Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. Peterson to approve the financial information for October 2018.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve Mr. Donald Sewell as the Business/Economics Instructor.  Motion carried unanimously.

Dr. Beebe presented the personnel update.  Ms. Donna Cutler, Director of Workforce Development is retiring along with Ms. Terrisu Mann, Events Coordinator.  Ms. Carolina Montelongo, Director of recruiting is resigning along with Mr. Chris Zadrago, Assistant to the Athletic Director/ HPE Facilities Coordinator. 

Mr. Britt Canada gave the board an update on the Title V grant.  The primary focus of this grant is the strengthening and expanding STEM education in rural West Texas.  This is a five-year grant and we are starting the second year. There are four project initiatives and good progress is being made in each of these.  The grant is being managed by Mr. Jeffrey Martin who is assisted by Ms. Christy Deblieck. 

The four project initiatives include:  Revision of core STEM courses in math, life sciences, and physical sciences disciplined for inclusion of the high-impact best –practice of Project Based Learning; development of new associate degree options in high-demand agriculture sciences including specializations in animal science, food science, plant & soil science, and wildlife management; expanding academic support services including enhanced tutoring services; and expanded articulation/transfer partner agreements with regional institutions including Texas Tech University, Sul Ross State University, Tarleton State University, and Angelo State University. 

The majority of the funds associated with this grant will be used to improve  the Ag facilities at the farm and classroom. 

The December board meeting has been moved to Wednesday, December 12th, due to Dr. Beebe and several administrators attending the SACS annual conference. 

A November calendar was presented to the board.

There was no information or questions from board members.    

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • On Thursday, October 11th, WTC hosted a successful College Fair with over 32 colleges present and more than 700 students in attendance.
  • We are pleased to have partnered with a stress management professional who is available t o our students by appointment on a weekly basis.  Since beginning on Friday, October 12th, her schedule has remained full each week.
  • From October 15th to the 18th, I was in North Carolina serving on an On-Site SACSCOC Reaffirmation Committee visit.  With two off campus sites the committee was kept quite busy.  Seeing the devastation and incredible amount of cleanup still ongoing following hurricanes Florence and Michael was overwhelming.
  • Our quarterly Foundation meeting was held on Tuesday, October 23rd.  Two items from the spring Inspire Program applications and seven new Inspire applications were reviewed.  Discussion followed regarding foundation vs. college funding of requests.  The foundation graciously funded 6 Inspire applications for a total of $26,400.
  • Along with other taxing entities, attended the SCAD Board of Director’s meeting on Thursday, October 25th, Jacqueline Martin was hired as the new Chief Appraiser and T.Y. Pickett was chosen to remain as the county’s appraisal firm.
  • On Tuesday, October 30th, I met with Lyndon Hardin, WJCAC commissioner, who visited WTC, toured the campus, and had a meeting with Tammy and the coaches.  We are very fortunate to have such an experienced and highly respected individual in our conference.
  • Met with Nicole DeGuzman, Executive Director of the Scurry County Museum, and Alex Phillips, Director of College Advancement, on Monday, November 5th to discuss working together as WTC begins plans to celebrate our upcoming 50th Anniversary.  Nicole said the museum will have an exhibit in support and celebration of WTC from January through April 2019.
  • In response to a growing number of requests from service and comfort animals on campus, a number of administrators and staff participated in a webinar Wednesday, November 7th entitled “Service Animals, Comfort Animals and Your Institution’s Legal Obligations to Accommodate.” Examples and suggestions for policy and procedures were noted.  We are treating all requests as an “accommodation” and as such requests will go through our Counseling/ADA compliance office.
  • Our 50th Anniversary Celebration will begin November 18th, when our main webpage will display a one-year countdown clock and our 50th Anniversary logo.  Other pages dedicated to the 50th Anniversary will be created as we enter the New Year.  How exciting! 
  • A Blessed and Happy Thanksgiving to All!

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.076 of the Texas Government Code.   Purpose: Security Audit.  At the conclusion of the executive session, the board reconvened.   No action was taken. 

Date of next regular board meeting – December 12, 2018

November Financials 
Check Register
November Check Register
New Business

Mr. Jeff Graham from Condley and Company, LLP and Ms. Patricia Claxton will present our annual audit. 


Proposals for Agriculture Renovatino, Phase I - WTC Farm


TASB Policy Update 35

Information & Discussion

Dr. Beebe will present the personnel update. 


Ms. Patricia Claxton will discuss the pre-proposal for phase II on-campus classroom renovations through the Title V grant. 


The January board meeting has been cancelled. 


Academic Calendar

Athletic Calendar

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