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Board Meeting Luncheon
Pruitt Community Room, 11:30 am

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, August 12, 2019
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. McWilliams will give the invocation
    2. Recognize guests
    3. Introduction of the volleyball team and men/women soccer teams
II.    Routine Matters

    1. Recommended Action

      1. Approval of board minutes July 8, 2019
      2. Approval of financial information July 2019
      3. Personnel
        1. Consideration of approval to fill the English instructor position (Ms. Stephanie Ducheneaux)
        2. Consideration of approval to fill the math instructor position (Ms. Stephanie Ducheneaux)
        3. Consideration of approval to fill the welding instructor position (Mr. Shawn Fonville)
        4. Consideration of approval to fill the horticulture instructor position at the Smith Unit (Mr. Shawn Fonville)
        5. Consideration of approval to fill the director of correctional officer in-service training position (Mr. Shawn Fonville) 
        6. Consideration of approval to fill the head men/women golf coach position (Ms. Tammy Davis)

    2. New Business

      1. Consideration of approval of proposed tax rate and set Monday, August 19th and Thrusday, August 22nd for public hearings (Ms. Patricia Claxton)
      2. Consideration of approval of bids on tax deeds and property cards for Trust Property in the City of Snyder (Ms. Patricia Claxton)
      3. Consideration of approval of free speech policy (Dr. Beebe)
      4. Consideration of approval of Texas State Library Archives Commission Model Order or Ordinance (Dr. Beebe)
      5. Consideration of approval of small class report (Mr. Britt Canada)
      6. Consideration of approval of workforce yearly rate adoption (Mr. Shanw Fonville)

III.    Information and Discussion

    1. Title V update (Mr. Britt Canada)
    2. August calendar
    3. Information and questions from board members
    4. Suggested agenda items
    5. President's report

 

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.     Date of next special Board meeting - Monday, August 19, 2019

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, July 8, 2019, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Mike McWilliams, Mr. Tim Riggan, Dr. Jay Kidd, Mr. Eddie Peterson

Absent:            Mr. Scott Richburg

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Sheila Williamson, Ms. Emily Powell, Mr. Shawn Fonville, Ms. Margo Mitchell, Ms. Alex Phillips, Ms. Tammy Davis, Mr. Britt Canada, Ms. Stephanie Ducheneaux

Others Present: Mr. Ben Barkley (SDN), Ms. Alisha Anderson (Intern)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Jay Kidd gave the invocation.

Several employees were introduced:  Ms. Isrell Lawson, recruiting coordinator has been here since February 26th.  She worked as an after school coordinator for the ISD and also worked for the state in Austin.  Ms. Leigh Ann Erwin, admin assistant for HR/College Advancement/Dean of CTE.  She has worked for the college since March.  Her parents are Howard and Joann Sterling.  Her father was on the Board of Trustees for 13 years.  Ms. Sheila O’Quin is the data coordinator for Talent Search and was hired in February.  Ms. Tevian Sides is our new director of financial aid.  She began in June.

Motion by Mr. Riggan, seconded by Dr. Kidd to approve the Board minutes of June 10, 2019. Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the financial information for June 2019.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Riggan to approve the Time and Effort Reporting Procedures.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the Choice Partners Cooperative (CPC) agreement.  Motion carried unanimously.

Ms. Patricia Claxton discussed the preliminary 2019-2020 budget. 

 

Revenue

 

Increase in State Appropriations

$44,789

Decrease in State Insurance

$(55,037)

Decrease in TRS/ORP

$(37,743)

College Work Study-increase in funding

$5,000

Taxes

$382,858

Increase in Tuition

$40,930

Decrease in VCT Fee

$(10,000)

Decrease in Health Service Fee

$(10,000)

Decrease in Tax Abatement

$(95,937)

Increase in Investment Income

$135,000

Foundation Scholarship Decrease

$(6,100)

Decrease Grants – T-STEM, Child Care, STEM Degree

$(13,362)

Miscellaneous

$4,500

Total

$384,898

 

 

Expenses

 

College Work Study – Increase in Funding

$5,000

Salary Changes from budget of 18-19

$(24,001)

Salary 3% increase and benefits

$181,545

Increase in TRS rate (6.8 to 7.5)

$26,553

Health Insurance Change in Coverage

$36,995

HR – Contract Services for background checks

$750

Election Expense and 50th Anniversary

$5,000

Retiree Insurance

$13,081

Technology – Cancelled Conterra and Pharos

$(38,180)

Technology – New Position

$38,004

New Program – Medical Assisting

$85,214

COT – Guns and telephone adjustment

$(5,000)

Decrease in Grants

$(13,362)

TD Industries Contract Increase

$45,385

Replace Control Panel of Sewage Lift Station

$15,140

Transportation

$(25,000)

Grounds – Last Year Verticultor

$(10,000)

Athletic Training Equipment Replacement

$6,000

Athletic Scholarship – Increase in Cost

$42,876

Decrease in Foundation Scholarships

$(6,100)

Tuition and Remissions

$6,000

Waiver – Opportunity

$27,000

Miscellaneous

$(53,002)

Total

$384,898

 

 

Budget for 2019-2020

$20,060,780

Budget for 2018-2019

$19,675,882

 

Ms. Patricia Claxton discussed the WTC apartments.  They were built in the early 80’s and the stucco is falling off the sides.  We had them tested and they do not have asbestos.  We would like to remove the stucco and replace it with siding.  In 2017, we redid the bonds for the dorms and we have $550,000 in extra funds that can only be used for dorm/apartment renovations.  We would like to do the exterior first and then look at the interior.  We will go out for RFP’s and Patricia will bring back the information in September.  Dr. Kidd suggested using Jones and Associates out of Lubbock.

Ms. Stephanie Ducheneaux discussed the developmental program progress report: 

Mathematics

Fall 2018

Course

Enrollment

Passing Rate

MATH 0302/BNBM 0302

19

32%       (A, B or C)

MATH 0302

65

48%       (A, B or C)

MATH 0303/MATH 1314

60

63%       (A, B, C or D)

Total

144

52%

 

Spring 2019

Course

Enrollment

Passing Rate

MATH 0302/BNBM 0302

8

50%       (A, B or C)

MATH 0302

24

54%       (A, B or C)

MATH 0303/MATH 1314

41

37%       (A, B, C or D)

Total

73

44%

 

Integrated Reading and Writing

Fall 2018

Course

Enrollment

Passing Rate

INRW 0302/BNBW 0302

5

40%

INRW 0302

60

67%

INRW 0303/ENGL 1301

16

50%

Total

81

62%

 

Spring 2019

Course

Enrollment

Passing Rate

INRW 0302/BNBW 0302

1

0%

INRW 0302

19

68%

INRW 0303/ENGL 1301

34

62%

Total

54

63%

 

HB 2223 required that in 2018-2019 25% of eligible developmental students were co-enrolled in a credit course.  In 2019- 2020 this increases to 50% and in 2020-2021 it increases to 75%.

 

Fall 2018

Co-requisite Course

Enrollment

Percentage

 

MATH 0303/MATH 1314

60

48%

 

INRW 0303/ENGL 1301

16

21%

Spring 2019

 

 

 

 

MATH 0303/MATH 1314

41

63%

 

INRW 0303/ENGL 1301

34

64%

 

Mr. Britt Canada presented the enrollment report.  The report includes Spring Flex, MayMester, Summer I, Summer I Flex, and Summer II.  Our contact hours for the summer are 239,936 and our unduplicated headcount is 2238 while our duplicated headcount is 3121. Continuing Education’s contact hours from December to May is 72,731. Total students served (duplicated) are 4374; total contact hours are 312,667 and total FTE for the summer enrollment period is 1628. So far in 2019, 214 students took advantage of the Opportunity Waiver for a total amount waived of $238,524.

Dr. Beebe presented the personnel update.  Mr. Jamie Redwine is our new director of security and he started today.  Melissa Douchette, director of international student success is leaving.  We need to find a replacement soon since.

A July calendar was presented to the board.

There was no information or questions from board members.    

There were no suggested agenda items.

Dr. Beebe presented the following president’s report through a PowerPoint: Institutional Profile:  Comparing WTC with the State of Texas. The data is from 2017-2018. Measures presented are based on the most recent analysis compiled by the Texas Higher Education Coordinating Board (THECB) and published in the 2019 Texas Higher Education Almanac.  

  • Student Characteristics
  • Graduation rates
  • Post Graduation Information
  • Texas Success Initiative (TSI)

The scheduled executive session was cancelled.

Date of next regular board meeting – August 12, 2019

 
Financials
July 2019 Financials 
Check Register
July 2019 Check Register 
New Business

Tax Rate Information and Proposed 2019 - 2020 budgets

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Snyder Property Cards and Tax Deeds

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Free Speech Policy

*******

Texas State Library Archives Commission Model Order or Ordinance

*******

Small Class Report

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Workforce Yearly Rate Adoption

 

Information & Discussion

Mr. Britt Canada will discuss the Title V update.  

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Academic Calendar

Events Calendar

Athletic Calendar