Texas Community Colleges

Board Member Luncheon
11:30 am Visitor Center

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, August 17, 2020
Visitor Center

Agenda

I.     Call to Order

    1. Dr. Kidd will give the invocation
    2. Recognize guests

II.    Public comments for any agenda item with a 3-minute limit per person

III.    Routine Matters

    1. Recommended Action
      Approval of board minutes July 13, 2020
      1. Approval of financial information July 2020

    2. New Business
      1. Consideration of approval of proposed tax rate (Ms. Claxton)
      2. Consideration of approval of adoption of local policies in TASB Update 38 and TASB Update 39 (Dr. Beebe)
      3. Consideration of approval of workforce yearly rate adoption (Mr. Fonville)
      4. Consideration of approval of bids on special warranty deeds, tax deeds and property cards for Trust Property in the City of Snyder (Ms. Claxton)

IV.    Information and Discussion

    1. Developmental program progress report (Ms. Ducheneaux)
    2. August calendar
    3. Information and questions from board members
    4. Suggested agenda items 

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.    Date of next scheduled Board meeting - August 24, 2020

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, July  13, 2020

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Jason West, Mr. Drew Bullard

Absent:           

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Mr. Ralph Ramon, Mr. Britt Canada, Mr. Shawn Fonville, Ms. Emily Powell, Ms. Margo Mitchell, Ms. Tammy Davis, Mr. Barri Mulkey, Ms. Donna Robinson

Others Present:

Mr. Presswood, board president, called the meeting to order and Mr. West gave the invocation.

No one from the public had any comments.

Ms. Donna Robinson administered the Oath of Office to Mr. Drew Bullard.

Motion by Mr. Riggan, seconded by Mr. Bullard to approve the board minutes of June 8, 2020.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the financial information for June 2020.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. McWilliams to approve employment for Mr. Barri Mulkey, athletic trainer. Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. Peterson to approve employment of Mr. Tony Strawn, electrical lineman instructor.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the review of Legal policies in TASB Update 39.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve revisions to the 2020-2021 school calendar.  Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the TIPS Board Resolution.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the Interlocal Agreement between Region 8 Education Service Center and Western Texas College.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the summer small class report.  Motion carried unanimously. 

Mr. Canada discussed the summer enrollment report and grade percentages.  Total contact hours are 180,224, unduplicated headcount is 1597, duplicated headcount 2250. Continuing Education contact hours from December to February was 30,299, from March to May was 23,188.  Total students served is 2899, total contact hours are 233,711. Since the inception of the Opportunity Waiver (Fall 2007), we have waived $2,000,308 in tuition and fees. 1094 unduplicated students have received the waiver.

In spring 2020, all educational institutions were impacted by the Coronavirus outbreak, At Spring Break, WTC moved all campus face-to-face academic classes and most CTE classes to an online format.  At WTC, about 75% of our student body consists of freshman and the majority of those students enter college for the first time in the fall.  Spring to spring comparisons provide results from groups that are made up of mostly second semester students.  The percentage of grades earned are relatively consistent.  The percentage of As and Bs between semesters is 63.6% for Spring 2019 compared to 65% for Spring 2020.  Basically, it appears that  student grades did not suffer as a result of the disruptions.  Additional evidence is provided through the course evaluation surveys.  At the end of each semester, students are given the opportunity to evaluate the course and the instructor.  Even with the disruption, WTC decided to continue this practice.  There was some concern that student frustration would be expressed in the course evaluation, but that fear was unfounded. 

Ms. Claxton discussed the preliminary 2020-2021 budgets. She would like to recommend a tax rate of .3131 even though our taxes will be reduced $253,462.  We must prepare for a shortage next year.

Revenue

 

College Work Study – increase in funding

5,000

Increase in TEOG

2,909

Taxes

(253,462)

Decrease in Tuition

(529,590)

Increase in VCT fee

20,000

Tax Abatement

14,280

Decrease in Investment Income

(7,400)

Foundation Scholarship Decrease

(13,800)

Miscellaneous, Advertising, Reinstatement

15,900

Total

(746,163)

 

 

Expenses

 

Increase in TEOG

2,909

College Work Study – increase in funding

5,000

Health Insurance Change in Coverage

(27,936)

TRS/ORP Change

(4,008)

3% Change

1,818

Salary Change

(50,987)

Increase for Appraisal District Fee

4,500

General Institution – election and 50th Anniversary

(5,000)

COS and COT Abilene Facility Rent Increase

4,800

Biology – Autoclave non-renewal

(6,447)

Extension Center Admin – reduce travel

(5,000)

TDI contract Increase

46,746

Decrease in Foundation Scholarships

(13,800)

Wind Scholarship

(1,500)

PE lease, rental and maintenance not used in 4 years

(4,640)

Tuition and Remissions

34,000

Waiver – Opportunity

(19,000)

Departmental 5% Cuts

(151,239)

Maintenance Tax Note

(300,000)

Transportation

(25,000)

Utilities

(11,000)

Major Repairs/EPA

(68,514)

Contingency

(148,158)

Miscellaneous

(3,707)

Total

(746,163)

 

Dr. Beebe stated Workforce Solutions had to close their office in Snyder.  They will office at College on the Square at no charge

Ms. Mitchell discussed the Skills Development Grant.  The Texas Workforce Commission awarded WTC a $50,000 Skills Development Special Initiative Grant.  This renewable grant will allow the college to offer workforce training and skills to individuals and employees. Training can be classes we already offer such as Commercial Drivers License, welding and computers, or it can be training customized for a business. 

A July calendar was presented to the board members.

There was no information and questions from board members.

There were no suggested agenda items.

The scheduled executive session was cancelled.

Motion by Mr. West, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – August 10, 2020

 
Financials
July Financials 
Check Register
July Check Register 
New Business

Proposed Tax Rate

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TASB Update 38 Explanation Notes                        TASB Update 39 Explanation Notes

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Worforce Yearly Rate Adoption

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Special Warranty Deed - Griffin R12404     Property Card - Griffin   $150.01

Special Warranty Deed - Posey R12367   Property Card - Posey $350.00

Tax Deed - Posey    R15806  Property Card - Posey   $450.00

Tax Deed - Miller  R18213    Property Card - Miller    $200.00 

Tax Deed - Miller   R18206  Property Card - Miller  $200.00   

Tax Deed - Miller  R15876   Property Card - Miller  $300.00

 

 

Information & Discussion

Ms. Ducheneaux will discuss the developmental program progress report during the meeting.

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Academic Calendar

Events Calendar

Athletic Calendar

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