Texas Community Colleges

Board Member Luncheon
11:30 am at the Visitor Center



Board Meeting, 12:30 P.M.
Monday, April 12, 2021
Visitor Center


I.     Call to Order

    1. Mr. McWilliams will give the invocation
    2. Recognize guests

II.   Public comments: 3-minute limit per person

III.  Routine Matters

    1. Recommended Action

      1. Consideration of approval of February 8, 2021 board minutes
      2. Consideration of approval of February 2021 and March 2021 financial information

    2. New Business

      1. Public hearing on proposed Tax Abatement Agreement with KCE TX 13, LLC
      2. Consideration of approval of Tax Abatement Agreement with KCE TX 13, LLC for the following project: 
            Property Owner: Randy and Jessica Williams
            Applicant for Abatement: KCE TX 13, LLC
            Name and Location of Reinvestment Zone: Dermott Electricity Area Reinvestment Zone: Located at the intersection of CR 2105 and CR      2128, Scurry County, Texas
            Description of Improvements: Construction of an approximately 50-Megawatt Energy Storage Facility
            Estimated Cost of the Improvements: 25 - 30 million dollars
      3. Consideration of approval of 2021-2022 contract renewals (Dr. Beebe)
      4. Consideration of approval of "restatment" Western Texas College Money Purchase Plan (Ms. Claxton)
      5. Consideration of approval of bid on tax deed and property card for Trust Property in the City of Snyder (Ms. Claxton)
      6. Consideration of approval of general use fee increase (Ms. Claxton)

IV.    Information and Discussion

    1. Revisions to Fall 2021 Calendar (Ms. Ducheneaux)
    2. April calendar
    3. Information and questions from board members
    4. Suggested agenda items

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

V.     Date of next Board meeting - May 10, 2021


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, February 08, 2021 in the Visitor Center

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Jason West

Absent:            Mr. Drew Bullard

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Ms. Emily Powell, Ms. Stephanie Ducheneaux, Mr. Shawn Fonville

Others Present: Ms. Kaylee Rush - SN

Mr. Presswood, board president, called the meeting to order and Dr. Kidd gave the invocation.

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the board minutes of December 9, 2020.  Motion carried unanimously.

Motion by Mr. West, seconded by Dr. Kidd to approve the financial information for December 2020 and January 2021.  Motion carried unanimously.

The Altus Group presented a PowerPoint presentation regarding the Battery Energy Storage System.  Motion by Mr. Riggan, seconded by Mr. Peterson to approve the Tax Abatement Application of KCE TX 13, LLC.  Motion carried unanimously.

Motion by Mr. West, seconded by Dr. Kidd to approve the Public Hearing Notice for the Abatement Agreement.  Motion carried unanimously.

Motion by Mr. West, seconded by Mr. McWilliams setting April 12, 2021 as the date for the Public Hearing.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Dr. Kidd to approve the review of TASB policy CAK (Legal) and CAK (Local) – Appropriations and Revenue Sources – Investments. Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. West to approve the small class report.  Motion carried unanimously.

Mr. Britt Canada presented the enrollment report.  This report includes fall flex, midwinter, and spring.  We are down 478 in our unduplicated enrollment.  Semester hours are down 2636 and contact hours are down 58,672.  We are maintaining our full-time students.  Part-time students are down 464 students.  We feel a big part of this is the big schools went all online, so the students are taking all their classes from them.  Dual credit went from 814 to 782; campus and internet went from 1235 to 818; and the prison numbers are down 29. Our Hispanic percentage increased from 32.1% to 37.0%.  Scurry County numbers went from 501 to 449.  At College on the Square the numbers are way down due to COVID restrictions.  Overall, we have 1983 students, 295,070 contact hours, and 1139 FTE’s.  The Opportunity Waiver served 108 students for $78,889.  The larger cities have more population to draw from.  Mr. Riggan complimented everyone on what they are doing during this difficult time.  Dr. Beebe complimented everyone as well. 

Dr. Beebe presented the personnel update.  Per TASB policy, an update needs to be given every month stating individuals on contract who leave.  Barry Mulkey our athletic trainer resigned February 3rd.  Trint Palmer is coming back to help us.  He will be At Will and not on contract.

The March board meeting was cancelled

A February calendar was presented to the board. 

Information or questions from board members: What is the state of our athletic teams?  We are participating.  The schedule keeps changing.  We have four students in quarantine.  Tammy is doing a yeoman’s job keeping everything straight.  It has been a nightmare for her.  We are doing this so the kids can play. 

There were no suggested agenda items.

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel – President’s Evaluation.  At the conclusion of the executive session, the board reconvened.   Motion by Mr. Riggan, seconded by Mr. West to extend Dr. Beebe’s contract for one year to 2023.  Motion by Mr. Riggan, seconded by Dr. Kidd to give Dr. Beebe a $5,000.00 bonus for 2021. Motion carried unanimously. 

Date of next board meeting – April 12, 2021

February Financials            Revenue and Expense Report              March Financials
Check Register
February Check Register        March Check Register 
New Business

Tax Abatement Agreement with KCE TX 13. LLC


Tax Deed - Ayon Wealth LLC            Property Card - Ayon Wealth LLC


General Use Fee increase

Information & Discussion

Revisions to Fall 2021 calendar 


Academic Calendar

Events Calendar

Athletic Calendar

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