Texas Community Colleges

Board Member Luncheon
Pruitt Community Room, 11:30 am



Board Meeting, 12:30 P.M.
Monday, April 8, 2019
Palmer Hall boardroom


I.     Call to Order

    1. Mr. Righburg will give the invocation
    2. Recognize guests
    3. Introduction of the athletic trainers; meat judging and show teams; Mr. Mitch Brumbelow, Instructor Science Labs; Mr. Brad Carter, Assistant Professor Psychology/Sociology; Ms. Melissa Doucette, Director of International Students 

II.    Routine Matters

    1. Recommended Action

      1. Approval of board minutes February 11, 2019
      2. Approval of financial information February 2019 and March 2019

    2. New Business

      1. Consideration of approval of 2019-2020 employee contract renewals (Dr. Beebe)
      2. Consideration of approval of 2019-2020 school calendar (Ms. Stephanie Ducheneaux)
      3. Consideration of approval of 2020-2021 school calendar (Ms. Stephanie Ducheneaux)
      4. Consideration of approval of tution increase (Ms. Patricia Claxton)
      5. Consideration of approval of room and board increase (Ms. Patricia Claxton)
      6. Consideration of approval of review of TASB policy CAK (Legal) and CAK (Local) - Appropriations and Review Sources - Investments (Ms. Patricia Claxton)
      7. Consideration of approval of depository extension (Ms. Patricia Claxton)
      8. Consideration of approval of the termination of the lease agreement for the Baptist Student Center between Mitchell - Scurry Baptist Association, Inc. aka Rolling Plains Baptist Network (RPBN) and Western Texas College effective February 19, 2019 (Dr. Beebe)
      9. Consideration of approval for the transfer of ownership of the Baptist Student Center from RPBN to Western Texas College effective February 19, 2019 (Dr. Beebe)

III.   Information and Discussion

    1. New phone system (Ms. Emily Powell)
    2. National Coop name change (Ms. Patricia Claxton)
    3. May board meeting date change to May 6th (Dr. Beebe)
    4. Personnel update (Dr. Beebe)
    5. Chamber Banquet (Dr. Beebe)
    6. April calendar
    7. Information and questions from board members
    8. Suggested agenda items
    9. President's report

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.    Date of next regular Board meeting - Monday, May 06, 2019


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, February 11, 2019, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Eddie Peterson, Mr. Drew Bullard, Mr. Mike McWilliams, Mr. Scott Richburg, Mr. Tim Riggan

Absent:            Dr. Jay Kidd

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Ms. Sheila Williamson, Mr. Britt Canada, Ms. Emily Powell,  Ms. Tammy Davis, Mr. Shawn Fonville, Mr. Brad Carter, Mr. Geron Scates

Others Present: Mr. Ben Barkley (SDN), Mr. Keith Clements (Citizen), Mr. Dallas Tharp (Sunfinity), Mr. Richard Grosdidier (Sunfinity)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Eddie Peterson gave the invocation.

The softball team was introduced and members include: Kacey Thurman, Artesia, NM; Makenzie Moore, Canyon, TX; Alissa Collins, Abbotsford, BC; Kristina O’Banion, Cypress, TX; Mya De La Fuente, Plano, TX; Maria Rosales, Perryton, TX; Ashlynn Bradley, Aztec, NM; Valerie Moreno, Taylor, TX; Claudia Gutierrez, Snyder, TX; Cheyenne Potts, San Antonio, TX; Nathalie Blattman, Abbotsford, BC; Janae Sustaita, El Paso, TX; Madison Hadlock, Roosevelt, UT; Bridgette Krippel, Fort Worth, TX; Ashley Gonzalez, Big Spring, TX; Angelica Medina, El Paso, TX; Rome McNary, head coach; Billy Hefflinger, assistant coach.

The women’s track team was introduced and members include:  Keiara-Ashley Cunnigham, Canada; Alina Escamilla, Poteet, TX; Sabrina Highfield, Ira, TX; Mariya Hudson, Cahokia, IL; Brittney Johnson, Florissant, MO; Nicole Penick, Fredericksburg, TX; Selena Saldana, Presidio, TX; Shikyla Walcott, Trinidad; Satanya Wright, Jamaica; James Williams, head coach; Trinity Williams, assistant coach; Stefan Campus, assistant coach. 

The men’s track team was introduced and members include; Daniel Amaya, Tornillo, TX; Ned Azemia, Seychelles Islands; Jaylon Bryant, Cameron, TX; Rayon Buttler, Jamaica; Andre Edwards, Del Ray Beach, FL; William Horton, Waxahachie, TX; Jaquone Hoyte, Barbadoes; Jesus Mata, Mission, TX; Damarcus McGown; Elijah McWilliams, Pflugerville, TX; Andrew Melendez, Sweetwater, TX  Andel Miller, Jamaica; Reginald Mouton, Copperas Cove, TX; Paxton Nava, Post, TX; Jesse Ortiz, Presidio, TX; Karrington Pierce, Mesquite, TX; Michael Ray, Cibolo, TX; Evan Reyes, Abilene, TX; Donald Rolle, Ft. Worth, TX; Tyler, Saldana, Floydada, TX; Khamal Stewart-Baynes, Ontario, Canada; Gabriel Walker, Lancaster, TX; Garrett Winters, Irving, TX; Emmanuel Yeboah, Kumasi, Ghana; James Williams, head coach, Trinity Williams, assistant coach; and Stefan Campus, assistant coach.

Four faculty members were introduced:  Ms. Teresa Newton, Assistant Profession, Speech is in her 18th year at WTC; Ms. Judy Peterson, Assistant Professor, Government/History has worked for WTC 11 years; Ms. Melanie Graff, Assistant Professor, English is in her 19th year at WTC; and Mr. Geron Scates, Assistant Professor, Radio Broadcasting/Radio Station Manager has worked for WTC for 10 years. 

Motion by Mr. Peterson, seconded by Mr. Riggan to approve the Board minutes of December 12, 2018. Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. Peterson to approve the financial information for December 2018 and January 2019.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the Letter of Approval and the Interlocal Agreement with the City of Snyder.  Motion carried unanimously.

Motion by Mr. Richburg seconded by Mr. Bullard to approve the Tax Abatement between Western Texas College and Flatland Solar, LLC.  Motion carried unanimously.

No action was taken regarding the Resolution – Nomination for Scurry County Appraisal District 2019 Board of Directors.

Motion by Mr. Riggan, seconded by Mr. Richburg to approve the small class report.  Motion carried unanimously.

Mr. Britt Canada presented the enrollment report.  Enrolment is down from last year, but above previous years.  No one can accuse us of playing the funding year game.  We seem to be higher in non-funding years.  Vocational is up 14.2% over last year.  It is moving in the right direction. We have an increase in sophomore students which should translate to a higher retention rate.  Hispanic percentage is above 25% which is good for our Title V grants.  We have an increase in Scurry County students which will affect our Opportunity Waiver numbers.  Our service area numbers are down from 591 to 480 or 19%.  All of the counties except Stonewall are down.  Our in-district numbers are up. College on the Square numbers are lower in head count but higher in contact hours.  Overall, our total number of students (CTE and academic) is down and our contact hour numbers are down.  The Opportunity Waiver is up from $74,000 to $99,000.  Dual Credit numbers went up from 67 to 101. 

The March 2019 board meeting has been cancelled.

A February calendar was presented to the board.

There was no information or questions from board members.    

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Community Colleges are the largest sector of Texas higher education.  Community colleges have 46.8% of enrollment while public universities have 42.0%. Ninety-three percent of career and technical education enrollment is in community colleges.  Seventy-three percent of freshmen and sophomores are enrolled in community colleges. 
  • Community Colleges award the most post-secondary credentials of any sector in public education.  119,901 degrees and certificates were awarded in 2018 which equates to 51%.  There was a 91% increase in degree production between 2009 and 2018.
  • Community Colleges enroll more than 92% of all dual credit students.  Duel credit enrollment increased more than 30,000 students between Fall 2017 and Fall 2018. 
  • Texas community colleges have three sources of revenue to support delivery of education and workforce development: state appropriations, local ad valorem property taxes; and student tuition and fees.  In 1986, state appropriations were at 66% and in 2018 it has decreased to 23%. 
  • A chart was provided that showed all 50 community colleges in Texas and the percentage of state, taxes, tuition, and Title IV aid.

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel – President’s Evaluation.  At the conclusion of the executive session, the board reconvened.   Motion by Mr. Richburg, seconded by Mr. Peterson to extend Dr. Beebe’s contract to 2021.  Motion carried unanimously. 

Date of next regular board meeting – April 8, 2019


February Financials          Revenue and Expense Report      

March Financials

Check Register

February Check Register

March Check Register

New Business

2019-2020 School Calendar


2020-2021 School Calendar


Tuition Increase


Room and Board Increase


TASB Policy CAK (Legal) and CAK (Local) - Appropriations and Review Sources - Investments 


Ms. Patricia Claxton will discuss our depository extension.


Dr. Beebe will discuss the termination of the lease agreement and the transfer of owndership of the Baptist Student Center to Western Texas College. 


Information & Discussion

Ms. Emily Powell will discuss a new phone system.


Ms. Patricia Claxton will discuss tne national coop name change.


Dr. Beebe would like to change the date of the May board meeting to May 6th due to a scheduling conflict.  


Dr. Beebe will discuss the personnel updates.


The Chamber Banquet will be held April 25th at the Coliseum.  The doors will open at 6:00 pm and the theme is the 50's.


Everyone is invited to attend the WTC Graduation on May 7th at 10:00 am at the Coliseum.


Academic Calendar

Athletic Calendar

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