Texas Community Colleges

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, April 13, 2020
*Virtual Meeting VIA Conference Call
Audio Recording of the Meeting: 04.13.2020 BoardMeeting.mp3

Agenda

I.     Call to Order

    1. Mr. Peterson will give the invocation
    2. Recognize guests

II.     Public comments for any agenda item with a 3-minute limit per person

III.    Routine Matters

    1. Recommended Action
      1. Approval of board minutes February 10, 2020
      2. Approval of financial information February 2020 and March 2020

    2. New Business

      1. Consideration of approval of Certificate of Unoppossed Candidates
      2. Consideration of approval of Order of Cancecllation of May 2, 2020 Election
      3. Consideration of approval of 2020-2021 contract renewals (Dr. Beebe)
      4. Consideration of approval of 2021-2022 school calendar (Ms. Ducheneaux)
      5. Consideration of approval of bids on tax deedsd and property cards for Trust Property in the City of Snyder (Ms. Claxton)
      6. Consideration of approval of revisions to the tax abatement between Western Texas College and Canyon Wind Farm, LLC (Ms. Claxton)

IV.   Information and Discussion

    1. Instructors and online classes (Ms. Ducheneaux)
    2. April calendar
    3. Information and questions from board members
    4. Suggested agenda items

 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

V.   Date of next regular Board meeting - May 11, 2020

 

*In accordance with the order of the Office of the Governor issued March 16, 2020, Western Texas College will conduct the April 13, 2020 12:30 P.M. Board of Trustee’s meeting at the Visitor Center at Western Texas College, 6200 College Avenue, Snyder, TX, by telephone conference in order to advance the public health goal of limiting face-to-face meetings to slow the spread of the Coronavirus (COVID-19). [There will be no public access to the location described above.] The meeting agenda and agenda packet are posted online at https://www.wtc.edu/faculty/boardoftrustees. The public toll-free dial in number to participate in the telephonic meeting is: 844-855-4444 and the access code is 275689#

 

 
Minutes
 

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, February 10, 2020 in the Palmer Hall Boardroom.

Present:           Mr. Eddie Peterson, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Drew Bullard

Absent:            Mr. Scott Richburg, Mr. Tim Riggan, Mr. Mike McWilliams

Staff Present:  Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Ms. Emily Powell, Ms. Stephanie Ducheneaux, Mr. Shawn Fonville, Ms. Alex Phillips, Ms. Sheila Williamson, Ms. Margo Mitchel, Ms. Tammy Davis

Others Present: Mr. Roger Cline (SDN), Mr. Taylor Snow (Tri Global)

Mr. Presswood, board president, called the meeting to order and Mr. Peterson gave the invocation.

Motion by Dr. Kidd, seconded by Mr. Bullard to approve the board minutes of December 12, 2019.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the financial information for December 2019 and January 2020.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to ratify Mr. Sid Medina as a Foundation Board member.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the following Foundation members and their terms: Jason West, 2020; Mark McClain, 2022; Deborah Boyd, 2020; Sid Medina, 2022; Eddie Peterson 2023; Janet Spence, 2020; Jay Waller, 2021; Carter Wiggins, 2021; open position, 2021; and open position, 2022.  Motion carried unanimously.

Motion by Mr. Presswood, seconded by Dr. Kidd to nominate Mr. Bullard to serve on the Scurry County Museum Board.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Bullard to nominate Mr. Peterson to serve on the Foundation Board. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the review of TASB policy CAK (Legal) and CAK (Local) – Appropriations and Revenue Sources – Investments. Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve all the revisions to the tax abatement between Western Texas College and Canyon Wind Project LLC now known as Canyon Wind Farm LLC.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the tax deeds and property cards for Trust Property in the City of Snyder, Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the grade appeal policy.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Bullard to approve the small class report.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to Order a General Election.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the Notice of General Election for Early Voting and Election Day.  Motion carried unanimously. 

Ms. Patricia Claxton discussed the pre-bid for evaporative coolers for the welding department.  The current coolers are original and are dying.  We asked an engineer to come look at our structure and it is sound.  We will get three quotes for a turnkey job.  We will use our past infrastructure funds to pay for this.  A1 Airconditioning quoted over $50,000. 

Mr. Britt Canada discussed the enrollment report.  Our enrollment is currently 1888 compared to 2042 last year.  This is due in part to our part-time students are down 119.  Vocational numbers are also down by 31.  We have 32.1% Hispanic students which helps us get the Title V grants.  Enrollment in our Service Area is also down.  College on the Square enrollment is up a little, but their contact hours are considerably higher.  There has been an increase in the CDL public program.  We purchased a truck and for what we paid for it the truck has been good.  We also hired another part-time instructor.  The contact hour increase is due to partnerships with local businesses.  Opportunity Waiver:  115 total students for $89,001. 

We would like to cancel the March board meeting because it falls during Spring Break.

A February calendar was presented to the board. 

There was no information or questions from board members. 

There were no suggested agenda items.

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel – President’s Evaluation.  At the conclusion of the executive session, the board reconvened.   Motion by Mr. Peterson, seconded by Mr. Bullard to extend Dr. Beebe’s contract for one year.  Motion carried unanimously. 

Date of next regular board meeting – April 13, 2020

Financials
February 2020 Financials      February Revenue and Expense Report         March 2020 Financials 
Check Register
February 2020 Check Register           March 2020 Check Register
New Business

Certificate of Unopposed Candidates

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Order of Cancellation of May 2, 2020 Election

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2021-2022 school calendar

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Tax Deed - Valdez       Property Card - Valdez          Tax Deed - Esparza         Property Card - Esparza 

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Canyon Wind Farm, LLC Tax Abatement

Information & Discussion

Ms. Ducheneaux will discuss how our instructors are doing their classes online during COVID -19.  

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Academic Calendar

Events Calendar

Athletic Calendar

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