Agenda
Board Member Dinner
Visitor Center, 6:00 p.m.
 
WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS 
Agenda
 
  1. Call to Order
    1. Mr. Tim Riggan will give the invocation
    2. Recognize guests
  2. Routine Matters
    1. Recommended Action
      1. Approval of Board minutes May 13, 2013
      2. Approval of financial information May, 2013 and June, 2013
      3. Personnel
        1. Consideration of approval to fill the HPE instructor position
        2. Consideration of approval to fill the nursing instructor position
        3. Consideration of approval to fill the director of nursing position
        4. Consideration of approval to fill the turf grass landscape management instructor position
    2. New Business
      1.  Consideration of approval of awarding depository bid
      2. Consideration of approval of resolution for participation in the Texas Community College Cooperative Purchasing Network
      3. Consideration of approval of interlocal agreement between Texas Community College Cooperative Purchasing Network administered by the Texas Association of Community Colleges and Western Texas College
  3. Information and Discussion
    1. Wind farm tax abatement
    2. Preliminary 2013-2014 budget review
    3. July calendar
    4. Information and questions from Board members
    5. Suggested agenda items
    6. President's report
EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.
 
  1. Consultation with Legal Counsel
  2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

  1. Date of next regular Board meeting - August 12, 2013 
 
Minutes
 
The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 pm on Monday, May 13, 2013 in the Palmer Hall Boardroom.
Present: Mr. Drew Bullard, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Eddie Peterson, Mr. Scott Richburg, Mr. Tim Riggan
Absent: Mr. Mike McWilliams
Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Mr. Geron Scates, Mr. Britt Canada, Mr. Mike Thornton, Mr. Jeremiah Boatright, Ms. Kayla Hartzog, Dr. Berry Jordan
 
Others Present: Mr. Ben Barkley (SDN)
 
Mr. Scott Richburg gave the invocation.
 
Motion by Mr. Peterson, seconded by Mr. Bullard to approve the April 8, 2013 board minutes. Motion carried unanimously.
 
Motion by Mr. Bullard, seconded by Mr. Riggan to approve the April, 2013 financial information. Motion carried unanimously.
 
Motion by Mr. Peterson, seconded by Mr. Bullard to approve the retirement of Mr. Randy Weaver, Turfgrass and Landscape Management Instructor/Golf Course and Grounds Superintendent. Motion carried unanimously. Dr. Kidd requested a letter be sent to Mr. Weaver from the Board.
 
Motion by Dr. Kidd, seconded by Mr. Peterson to approve the resignation of Mr. Brant King, Turfgrass and Landscape Management Instructor. Motion carried unanimously. 
 
Motion by Mr. Riggan, seconded by Dr. Kidd to approve the two classes for the price of one for the Windham School District. Motion carried unanimously. 
 
Information and Discussion
 
Mr. Geron Scates presented the education report. We are members of the Texas Intercollegiate Press Association (TIPA) along with four year schools. We have been a member for four years. In December, we submitted entries for the open radio contest. Two and four year schools compete together. In the open radio division, we were the only two year school to receive awards in the last three years. Tyler received one award, Trinity Valley received one award, Amarillo received three awards, and Western Texas College received five awards. Our students are doing very well. We had one student graduate with their associate’s degree and ten students received a certificate. Geron is very proud of his students. We are fortunate to get quality students at WTC. Geron has received letters four year schools that are impressed with our students and they want to recruit them. We are starting to get recognized. 
 
Depository Bid: We currently have a two year contract with Texas Savings Bank with the ability to extend it for a year. Patricia has received inquiries from other banks in town who are interested in having our account. It will be interesting to see who bids. Prior to Texas Savings Bank, we were with West Texas State Bank. Patricia will bring the bids to the July Board meeting. 
 
Infrastructure Update: Sodexo looked at the major parts of our campus, and their engineers came back with three areas of concern:
 
  1. Primary electrical transformers: The four primary transformers are beyond their useful life. Three are at a watch stage and one is at a warning stage. 
  2. Chilled water system: We have had three major failures this year resulting in campus-wide air conditioning outages lasting several days each. Additional future failures are imminent. 
  3. Domestic water: At least twelve known main distribution failures have happened.
Ninety percent of our infrastructure proposal, people will not see. 
 
Science Building Update: The renovations are moving quickly and they are staying on target. They hope to be finished by the end of June. Their deadline is August 1st. The mill work will be ready by May 27th. The facility should be very nice and it is greatly needed. 
 
A May calendar was presented to the Board.
 
Questions from Board members:
 
  1. Have we resolved the problems at the soccer field? We had issues with the water well, but we are looking into the problem. We need another well.
  2. How is the petroleum lab coming along? The hands on trainer has arrived. We need 480 volts with a rain proof box. The antenna is in place and the concrete pad is in place. We are seven days away from having power and cameras. We are finishing up the inside of the building.
There were no suggested agenda items. 
 
Dr. Beebe presented the following president’s report:
 
April
  • Accommodated THECB-OCR (Office of Civil Rights) 3-day Site Visit. Kudos to Britt Canada et al, for accompanying the grout to our WTC sites, including the Daniel and Wallace prison units.
  • Participated in Roscoe Collegiate High school’s Unique Instructional Rounds
  • Spoke at Smith Unit GED graduation in Lamesa
  • Attended WTC’s Athletic Banquet
  • Attended TACC quarterly meeting in Austin 

May

  • Participated in the WTC student awards presentations
  • Celebrated my first WTC graduation with faculty, staff and students on May 10, 2013
  • Attended the Wallace unit WTC graduation ceremony
  • Participated in a Kitchen Cabinet meeting with area businesses
  • VPIA search update: Hosted our two finalists for the position of vice president of instructional affairs on April 25th and April 30th. Each candidate participated in two campus-wide forums and an interview with the search committee. Currently in the process of checking candidates references. 

The scheduled executive session was canceled. 

Meeting adjourned. 

Date of next regular board meeting – June 10, 2013.

 
Financials
Click here for the financials for May 2013 and June 2013
 
Check Register
Click here for the check register for May, 2013 and June 2013
 
 
New Business
We received 2 bids for our depository contract. Ms. Patrica Claxton, CFO, will discuss the bids during Monday's Board meeting.  
 
  _____________________________________________________________________________________________________________________
 
RESOLUTION 
 
PARTICIPATION IN THE TEXAS COMMUNITY COLLEGE COOPERATIVE PURCHASING NETWORK
 
Whereas, Western Texas College (Scurry County Junior College District), pursuant to the authority granted by Title 7, Chapter 791 Interlocal Cooperation Contracts Act of the Texas Government Code, as amended, desires to participate in the described Texas Community College Cooperative Purchasing Network. Said Network to be coordinated and administered by the Texas Association of Community Colleges;
 
Whereas, Western Texas College (Scurry County Junior College District) is of the opinion that participation in this program will provide the best value to the taxpayers of this district through the anticipated savings to be realized;
 
Whereas, the fees for the Cooperative as stated in the Interlocal Agreement shall be paid to the Texas Association of Community Colleges for reimbursement of expenses incurred in the administration of the Cooperative;
 
Now therefore, be it resolved by the Board of Trustees, that Western Texas College (Scurry County Junior College District) of Scurry County is authorized to participate in the Texas Community College Cooperative Purchasing Network and that the Director of Purchasing or Chief Financial Officer, is authorized and directed to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of Western Texas College (Scurry County Junior College District).
 
Further, the Board of Trustees adopts the Interlocal Agreement attached to this Resolution, which describes the purpose, terms, rights, and duties of the contracting parties; and authorizes the Chair to execute the agreement on behalf of the District.
 
 ___________________________________________________________________________________________________________________
 
Click here for the interlocal agreement between Texas Community College Cooperative Purchasing Network administred by the Texas Assocation of Community Colleges and Western Texas College 
 
Information & Discussion
 
Mr. J. Weston Jackson, Cummings Westlake LLC, will be here to discuss the wind farm tax abatement.
 
Click here for the preliminary 2013-2014 budgets 
 
Monday, July 8
  • Classes begin for 2nd 6wk summer session
  • 9:00am Pioneer Camp
  • 7:00pm Board of Trustees Meeting

Tuesday, July 9

  • Pioneer Camp

Wednesday, July 10

  • Pioneer Camp
  • Reopen fall pre-registration

Thursday, July 11

  • Pioneer Camp

Friday, July 12

  • 12:00pm Pioneer Camp

Tuesday, July 16

  • Express Registration

Tuesday, July 23

  • 9:00am Art Summer Camp

Wednesday, July 24

  • Art Summer Camp
Thursday, July 25
  • Art Summer Camp

Friday, July 26

  • Art Summer Camp

Saturday, July 27

  • 4:00pm Art Summer Camp