Board Member Dinner
Visitor Center, 6:00 p.m.
WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.
At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.
The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 pm on Monday, May 13, 2013 in the Palmer Hall Boardroom.
Present: Mr. Drew Bullard, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Eddie Peterson, Mr. Scott Richburg, Mr. Tim Riggan
Absent: Mr. Mike McWilliams
Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Mr. Geron Scates, Mr. Britt Canada, Mr. Mike Thornton, Mr. Jeremiah Boatright, Ms. Kayla Hartzog, Dr. Berry Jordan
Others Present: Mr. Ben Barkley (SDN)
Mr. Scott Richburg gave the invocation.
Motion by Mr. Peterson, seconded by Mr. Bullard to approve the April 8, 2013 board minutes. Motion carried unanimously.
Motion by Mr. Bullard, seconded by Mr. Riggan to approve the April, 2013 financial information. Motion carried unanimously.
Motion by Mr. Peterson, seconded by Mr. Bullard to approve the retirement of Mr. Randy Weaver, Turfgrass and Landscape Management Instructor/Golf Course and Grounds Superintendent. Motion carried unanimously. Dr. Kidd requested a letter be sent to Mr. Weaver from the Board.
Motion by Dr. Kidd, seconded by Mr. Peterson to approve the resignation of Mr. Brant King, Turfgrass and Landscape Management Instructor. Motion carried unanimously.
Motion by Mr. Riggan, seconded by Dr. Kidd to approve the two classes for the price of one for the Windham School District. Motion carried unanimously.
Information and Discussion
Mr. Geron Scates presented the education report. We are members of the Texas Intercollegiate Press Association (TIPA) along with four year schools. We have been a member for four years. In December, we submitted entries for the open radio contest. Two and four year schools compete together. In the open radio division, we were the only two year school to receive awards in the last three years. Tyler received one award, Trinity Valley received one award, Amarillo received three awards, and Western Texas College received five awards. Our students are doing very well. We had one student graduate with their associate’s degree and ten students received a certificate. Geron is very proud of his students. We are fortunate to get quality students at WTC. Geron has received letters four year schools that are impressed with our students and they want to recruit them. We are starting to get recognized.
Depository Bid: We currently have a two year contract with Texas Savings Bank with the ability to extend it for a year. Patricia has received inquiries from other banks in town who are interested in having our account. It will be interesting to see who bids. Prior to Texas Savings Bank, we were with West Texas State Bank. Patricia will bring the bids to the July Board meeting.
Infrastructure Update: Sodexo looked at the major parts of our campus, and their engineers came back with three areas of concern:
Ninety percent of our infrastructure proposal, people will not see.
Science Building Update: The renovations are moving quickly and they are staying on target. They hope to be finished by the end of June. Their deadline is August 1st. The mill work will be ready by May 27th. The facility should be very nice and it is greatly needed.
A May calendar was presented to the Board.
Questions from Board members:
There were no suggested agenda items.
Dr. Beebe presented the following president’s report:
The scheduled executive session was canceled.
Date of next regular board meeting – June 10, 2013.
|Click here for the financials for May 2013 and June 2013|
|Click here for the check register for May, 2013 and June 2013|
We received 2 bids for our depository contract. Ms. Patrica Claxton, CFO, will discuss the bids during Monday's Board meeting.
PARTICIPATION IN THE TEXAS COMMUNITY COLLEGE COOPERATIVE PURCHASING NETWORK
Whereas, Western Texas College (Scurry County Junior College District), pursuant to the authority granted by Title 7, Chapter 791 Interlocal Cooperation Contracts Act of the Texas Government Code, as amended, desires to participate in the described Texas Community College Cooperative Purchasing Network. Said Network to be coordinated and administered by the Texas Association of Community Colleges;
Whereas, Western Texas College (Scurry County Junior College District) is of the opinion that participation in this program will provide the best value to the taxpayers of this district through the anticipated savings to be realized;
Whereas, the fees for the Cooperative as stated in the Interlocal Agreement shall be paid to the Texas Association of Community Colleges for reimbursement of expenses incurred in the administration of the Cooperative;
Now therefore, be it resolved by the Board of Trustees, that Western Texas College (Scurry County Junior College District) of Scurry County is authorized to participate in the Texas Community College Cooperative Purchasing Network and that the Director of Purchasing or Chief Financial Officer, is authorized and directed to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of Western Texas College (Scurry County Junior College District).
Further, the Board of Trustees adopts the Interlocal Agreement attached to this Resolution, which describes the purpose, terms, rights, and duties of the contracting parties; and authorizes the Chair to execute the agreement on behalf of the District.
Click here for the interlocal agreement between Texas Community College Cooperative Purchasing Network administred by the Texas Assocation of Community Colleges and Western Texas College
|Information & Discussion|
Mr. J. Weston Jackson, Cummings Westlake LLC, will be here to discuss the wind farm tax abatement.
Click here for the preliminary 2013-2014 budgets
Monday, July 8
Tuesday, July 9
Wednesday, July 10
Thursday, July 11
Friday, July 12
Tuesday, July 16
Tuesday, July 23
Wednesday, July 24
Thursday, July 25
Friday, July 26
Saturday, July 27