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Agenda
Board Member Dinner
Pruitt Community Room 6:00 p.m.
 
WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS
 
Board Meeting, 7:00 p.m.
Monday, August 12, 2013
Palmer Hall Board Room
 
Agenda
 
  1. Call to Order
    1. Mr. Bullard will give the invocation
    2. Recognize guests
    3. Introduction of campus security
  2.  Routine Matters
    1. Recommended Action
      1. Approval of Board minutes July 8, 2013
      2. Approval of financial information July 2013
    2. New Business
      1. Consideration of approval of infrastructure project
      2. Consideration of approval of adoption of proposed tax rate and set times and dates for public hearings regarding tax rate
      3. Consideration of approval of workforce yearly rate adoption
      4. Consideration of approval of tax abatement between Western Texas College and Fluvanna Renewable Energy Project, LLC
      5. Consideration of approval to lease grounds equipment from PNC Equipment Finance 
  3. Information and Discussion
    1. Summer enrollment report
    2. Campus Google Maps
    3. August calendar
    4. Information and questions from Board members
    5. Suggested agenda items
    6. President's report

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Council
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

  1. Date of next special Board meeting - August 20, 2013 
 
 
Minutes
The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 pm on Monday, July 8, 2013 in the Palmer Hall Boardroom.
 
Present: Mr. Drew Bullard, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Eddie Peterson, Mr. Scott Richburg, Mr. Tim Riggan, Mr. Mike McWilliams
 
Absent: 
 
Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Dr. Barry Jordan, Mr. Howard Marks, Mr. Patrick Lloyd, Mr. Ben Martin, Mr. Jeremiah Boatright
 
Others Present: Mr. Ben Barkley (SDN), Mr. Mike Van Meter, Mr. Max Drum, Mr. Gary Terrell, Mr. Don Proctor, Mr. Brandon Westlake, Mr. Wes Jackson,  
 
Mr. Tim Riggan gave the invocation.
 
Motion by Mr. Riggan, seconded by Mr. Peterson to approve the May 13, 2013 board minutes. Motion carried unanimously.
 
Motion by Mr. Bullard, seconded by Mr. McWilliams to approve the May, 2013 and June, 2013 financial information. Motion carried unanimously.
 
Motion by Mr. Bullard, seconded by Mr. Richburg to approve Mr. Steve Komppa, HPE instructor. Motion carried unanimously. 
 
Motion by Mr. McWilliams, seconded by Dr. Kidd to approve Ms. Sara Cochran, nursing instructor. Motion carried unanimously. 
 
Motion by Mr. Peterson, seconded by Mr. Richburg to approve Mr. Richard Schultz, director of nursing. Motion carried unanimously. 
 
Motion by Dr. Kidd, seconded by Mr. Bullard to approve Mr. Jim Bob Thomas, turf grass landscape management instructor. Motion carried unanimously. 
 
Motion by Mr. Richburg, seconded by Dr. Kidd to award Texas Savings Bank our depository bid. Motion carried unanimously. 
 
Motion by Mr. Bullard, seconded by Mr. McWilliams to approve the resolution for participation in the Texas Community College Cooperative Purchasing Network. Motion carried unanimously. 
 
Motion by Mr. McWilliams, seconded by Mr. Richburg to approve the Interlocal agreement between Texas Community College Cooperative Purchasing Network administered by the Texas Association of Community Colleges and Western Texas College. Motion carried unanimously. 
 
Information and Discussion
 
Mr. Wes Jackson from the Fluvanna Renewable Energy Project group spoke with the Board. He discussed the possible installation of 120 turbines in the Scurry and Borden counties. Mr. Jackson stated no abatements or payments in lieu of taxes have been approved by any taxing entity in the county. They are seeking a 10 year abatement or payment plan. The project is estimated to have an investment of $250 million to $450 million. The college could receive an average of $590 per megawatt which would generate $1.77 million additional revenue over the 10 year agreement. This is a community based project with some 20 – 24 property owners in the Fluvanna area investing in the project. The installation of transmission lines has helped in the construction of new wind farms. The problem now is finding someone to buy the power. 
 
Ms. Patricia Claxton discussed the preliminary 2013-2014 budget. We should generate $3,428,671in revenue through the following resources: state appropriations, tuition, taxes, maintenance tax notes, insurance, Texas grants, college work study, and scholarships foundation. Expenses include: increase in contingency; establish contingency infrastructure construction; increase 1% to TRS; increase in insurance cost; early retirement of debt; English instructor with benefits; early childcare instructor with benefits; change in degrees, corrections, or contracts; movement on pay scale; contract services – Scurry County Appraisal District; contract services – TG financial aid; general institution miscellaneous; college farm – livestock and feed; college farm – part time employee; property insurance; remissions and exemptions; assistant coaches to full time; assistant coaches insurance; transfer to Student Services Fee Fund; increase in athletic scholarship – tuition increase; additional athletic scholarships (soccer and track); removal of Dean of Instruction budget and establish VP and grant development; additional ESCO scholarships; security – increase part time pay $1 per hour; increase to Scholarship Foundation; decrease to college work study – Federal and college; increase in Texas Grant; decrease to TSTC – funding reduction in Achieve program; turf and landscape – from two instructors to one; grounds summer salary; president; and miscellaneous for a total of $3,428,671.
 
A July calendar was presented to the Board.
 
There was no information or questions from Board members.
 
There were no suggested agenda items.
 
Dr. Beebe gave the following president’s report:
 
  • Met with Chief of Police Terry Luecke and Sheriff Trey Wilson to establish and maintain positive working relationship between WTC and area law enforcement. 
  • Conducted our first campus wide emergency drill. This allowed us to test our Rave Alert System, our # telephone system, and our email notifications. We learned a lot from this initial drill and plan a full scale emergency exercise this fall when students are back on campus. 
  • Addressed Lion’s Club as guest of Mr. Jim Petty.
  • Participated in June Kitchen Cabinet meeting.
  • Attended CNFR, coaches’ breakfast, and presidents roundtable in WY. We had two outstanding students participate in the CNFR this year: Tyler Baeza and Jaime Barrow. Tyler finished 8th in saddle bronc Riding and Jaime finished 6th in barrel racing. We extend hearty congratulations to them both!
  • I am happy to report that our second round VPIA search has been very productive with a total of 30 applicants, seven interviewed by Skype on the 24th and 27th of June, and four candidates invited for on-campus interviews the first full week of August.
  • Participated on a Planning Task Force for the Cline Shale consortium at the Business Resource Center in San Angelo. The Task Force is chaired by Judge Ralph Sides from Sterling County, with Judge Kim Halfmann from Glasscock County serving as vice-chair. Mary Ross, executive director of Workforce Solutions of West Central Texas, was instrumental in bringing together the task force. 
  • Participated in the president’s and athletic directors meeting at the June Western Junior College Athletic Conference (WJCAC) conference meeting at New Mexico Junior College. 
  • I am delighted to offer congratulations to the following for NJCAA academic awards:
    • 2012-13 NJCAA All-Academic Teams: (Teams with an overall team GPA above 3.0)
      • Men’s Golf: 3.19
      • Women’s Golf: 3.32
      • Women’s Softball: 3.08
      • Women’s Volleyball: 3.25
    • Academic Student-Athlete Awards: (Previously known as Academic All-American Honors.)
      • NJCAA Pinnacle Award for Academic Excellence (4.00 GPA on a 4.00 scale): Alexa Joseph – volleyball
      • NJCAA Award for Superior Academic Achievement (3.80 to 3.99 on a 4.00 scale): Stephanie Bertelsen – women’s golf; Morgan Dumas – volleyball
    • NJCAA Award for Exemplary Academic Achievement (3.60 to 3.79 on a 4.00 scale): Franziska Voellinger – women’s golf; Rylee Garver - volleyball

EXECUTIVE SESSION: The board adjourned and went into executive session in accordance with section 551.074 of the Texas Government Code. Purpose: Personnel. At the conclusion of the executive session, the board reconvened and no action was taken. 

Meeting adjourned. 
 
Date of next regular board meeting– August 12, 2013.
 
 
Financials
Click here for the July financial's
 
Check Register
Click here for the July check register
 
 
New Business
Click here for tax rate information.
__________________________________________________________________________________________________________________
 
Click here for proposed 2013-2014 budget
 __________________________________________________________________________________________________________________
 
Tuition and Fee Variance Approval for 2013-2014
CONTINUING EDUCATION DIVISION
 
Chapter IV. The Workforce Education Course Manual (WECM)
 
   H. Guidelines for Continuing Education Unit (CEU) Courses
 
Information regarding approval and funding of workforce continuing education courses taught by Texas public colleges can be found in the following: Section 54.051 of the Texas Education Code; Coordinating Board Rules, Chapter 9, Subchapters A, E, F and G; and guidelines found elsewhere in this document.
 
(1) To be approved for state funding, workforce continuing education courses must be consistent with the roles and missions of the college and must be designed to respond effectively to identified workforce needs by providing: 
 
(a) preparatory education in occupations addressed in credit workforce education programs; 
 
(b) preparatory education in other occupations requiring other than a baccalaureate or advanced degree for which there is a documented need within the Texas economy; or 
 
(c) education to enhance or extend the skills of employees already working in a particular field. 
 
  
 
…….
 
(5) Tuition and fees for workforce continuing education courses offered for continuing education units (CEU) must be established by the institution's governing board and be uniformly and consistently assessed. The institution's board may delegate interim authority for establishment of tuition and fees. However, the institution's board must at least annually ratify or approve any changes in tuition and fees. (a) Based on the $25 per semester minimum tuition stated in Section 54.051 of the Texas Education Code (http://www.statutes.legis.state.tx.us. (b) Institutions providing (contract) courses to organizations for which credits or CEUs are earned and for which tuition is charged must charge out-of-state tuition to non-resident students who are brought from out of state for such contract classes (see Coordinating Board Rules, Chapter 9, Subchapter G). Based on the $200 per semester minimum tuition for nonresident students stated in Section 54.051 of the Texas Education Code, it is recommended that minimum tuition be $4.00 per contact hour for non-resident students who are brought from outside the state for contract classes. For this purpose, a “non-resident student” is one who lives and works outside the state. 
 
(c) In general, colleges must charge for courses that award CEU in order to generate state formula funding. However, governing boards may choose to charge zero tuition in one of two special circumstances as follows: 
 
(1) If all or a significant portion of the institution's costs for facilities, instructor salaries, equipment, and/or other expenses are covered by business, industry, or other local public or private clients, individual students may be exempt from tuition. These in-kind contributions must satisfy a definition of sufficiency as determined by the local governing board; or 
 
(2) If the workforce continuing education course is taught in federal prisons and facilities, equipment, supplies, and/or other expenses are borne by the federal government. 
 
 
 
…….
 
(6) An approved workforce continuing education course may be delivered through contract instruction consistent with Coordinating Board Rules and Regulations, Chapter 9, Subchapter G. 
 
 
 
Tuition Rates: 2013-2014 $0 to $20.25 per hour
 
Approved_____ Denied_____ Date:______
 
 
__________________________________________________________________________________________________________________ 
 
Click here for the tax abatement between Western Texas College and Fluvanna Renewable Energy Project, LLC 
__________________________________________________________________________________________________________________ 
 
Click here for leasing grounds equipment. Patricia Claxton will provide additional information during the board meeting.
 
Information & Discussion

 

Mr. Roy Bartels will discuss campus Google Maps.
 __________________________________________________________________________________________________________________ 
 
 
Monday, August 12
  • In-Service Begins
  • 7:00 pm Board of Trustee Meeting

Tuesday, August 13

  • 11:00 am Employee Award Banquet

Tuesday, August 20 

  • 5:30 pm First Public Hearing

Monday, August 26

  • All Classes Begin
  • 5:30 pm Second Public Hearing

Friday, August 30

  • 5:30 pm Board of Trustee Meeting