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Board Member Dinner
Pruitt Community Room 6:00 p.m.
 
 WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, October 14, 2013
Palmer Hall boardroom

Agenda

I.   Call to Order

    1. Mr. Riggan will give the invocation
    2. Recognize guests
    3. Introduction of men/women cross country teams; volleyball team; meat judging and show teams; honor code students

II.   Routine Matters

    1. Recommended Action
      1. Approval of board minutes August 12, 2013; August 20, 2013; August 26, 2013; and August 30, 2013
      2. Approval of financial information August 2013 and September 2013
    2. New Business
      1. Consideration of approval of summer small class report
      2. Consideration of approval of resolution for the Scurry County Appraisal District board of directors election 2014-2015
      3. Consideration of approval of amendment to the Western Texas College money purchase plan

III.   Information and Discussion

    1. Enrollment report
    2. SACS Onsite Visit
    3. October calendar
    4. Information and questinos from board members
    5. Suggested agenda items
    6. President's report

EXECUTIVE SESSION:  The board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083. 

  1. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel  
  2. Consultation with Legal Counsel

At the conclusion of the executive session, the board will reconvene and announce whether any action needs to be taken as a result of the executive session.

 

IV.   Date of next regular Board meeting – November 11, 2013 

Minutes


The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 pm on Monday, August 12, 2013 in the Palmer Hall Boardroom.

Present:Mr. Drew Bullard, Mr. Lee Presswood, Dr. Jay Kidd, Mr. Eddie Peterson, Mr. Tim Riggan, Mr. Mike McWilliams

Absent: Mr. Tim Riggan and Mr. Scott Richburg

Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Mr. Jerry Dever, Ms. Tammy Wesson, Mr. Roy Bartels, Ms. Melanie Schwertner, Mr. Mike Thornton, Mr. Ralph Ramon, Mr. Britt Canada, Mr. Geron Scates, Dr. Berry Jordan, Mr. Jeremiah Boatright, Mr. Patrick Lloyd, Ms. Tammy Davis, Mr. Jim Bob Thomas, Mr. Howard Marks

Others Present: Mr. Ben Barkley (SDN)

Mr. Drew Bullard gave the invocation.

The following campus security were introduced: Joe Kelley, Mario Ortegon, Bryan Peterson, Chris Dobbs, Kyle Herrley, Glen Sullivan, Vincent Stuart, Ed Alvarez, Jeff Willis, Joe Garza, Michael Keaton, Lisa Dawson, Jim McIntire, and Jim Petty, Director of Safety and Security.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve the July 8, 2013 board minutes. Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. McWilliams to approve the July, 2013 financial information. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the campus infrastructure project. Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to adopt a proposed tax rate of .2500; set August 20, 2013 and August 26, 2013 at 5:30 pm for public hearings; and August 30, 2013 at 5:30 pm for the vote on the tax rate. Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. McWilliams to approve the workforce yearly rate adoption of $0 to $20.25 per hour. Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the tax abatement between Western Texas College and Fluvanna Renewable Energy Project, LLC. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve leasing grounds equipment from PNC Equipment Finance. Motion carried unanimously.

Information and Discussion

Mr. Britt Canada discussed the summer enrollment report. The summer enrollment report includes Spring Flex, MayMester, Summer I, Summer I Flex, and Summer II. We had a total of 256,656 contact hours; unduplicated head count of 2,068; and duplicated head count of 2,558. In Continuing Education from December – May, we had 2,502 students and 86,787 contact hours. Total students served (duplicated) are 5,060 and 343,443 contact hours.

Mr. Roy Bartels discussed Google Maps. We started on this project 18 months ago. Google approaches us about mapping the inside of our buildings at no cost. There is an app for smart phones and tablets. As you expand the map, more detail is available and you can see individual rooms in the buildings. The blue dot shows where you are on campus. It goes floor to floor on multilevel buildings. It is a nice program for students and new faculty and staff.

An August calendar was presented to the Board.

Information or questions from Board members:

  • When we have other schools using our facilities they pay a fee, yet do fee is being charged for the soccer field. Do we need to be charging? Mr. Weaver built the fields to help the community. When some groups have used the soccer field, they have given a donation to the soccer program. Youth soccer uses the fields and the Weaver’s have a traveling team that uses the fields. We work closely with the high school and use their track every day.

There were no suggested agenda items.

Dr. Beebe gave the following president’s report:

  • On August 7th and 8th, Dr. Rosemary Reynolds-Sundet and Dr. Amy Sue DeSonia, our two VPIA finalists, interviewed on campus. Overwhelming positive comments were received for both candidates on the faculty/staff forum evaluation forms. The search committee is planning to reconvene this week to discuss the reference check outcomes for each candidate.
  • Participated in July Kitchen Cabinet Meeting.
  • Attended a meet and greet for Ed Cantrell and his wife Wendey. Ed is Sodexo’s new General Manager.
  • Worked with Mike Thornton and Kayla Hartzog to bring color on campus. It’s so exciting to see our vision coming to life on our buildings. The new color scheme will help with campus way finding, and building location and description, in the event of an emergency. New color coded campus maps will be displayed around campus this week. We would also like to put an icon on each building for identification. 
  • Ben Stedronsky, assistant baseball coach, and Allie Claxton, continue to graciously volunteer their time to paint “the Dude,” our Westerner mascot, in numerous locations around campus. 
  • Kudos to Roy Bartels for his work on our new website, and Jeremiah Boatright for his work on the new WTC logo, which were both rolled out today. Dream Taxi from Lubbock helped us with both. 
  • Enjoyed a week’s vacation in Massachusetts with my kiddos. Spent a few days on Cape Cod on Nauset Beach in Orleans where new signs are being displayed after an unsettling event that took place last year. There was an estimated 16 foot Great White Shark spotted following a first time (and probably last time) kayaker! This year’s sign reads: Shark Advisory – great white sharks live in these waters. Sharks prey on seals. Avoid swimming near seals.
  • Dr. Palmer, Mr. Ramon, Mr. Lloyd, and I enjoyed a productive meeting with Dr. Brian May, Angelo State University President, and some of his staff to discuss our current articulation agreements and the possibility of future partnerships. 
  • Spoke numerous times over the past couple of weeks with the Texas Board of Nursing to develop and foster a positive working relationship. Our liaison with the BON has been very helpful and receptive to building a positive rapport. Registered our nursing staff for the 8-9-13 orientation session for new nursing directors and coordinators in Austin.
  • Provided information about the state of our campus for the Snyder Daily News. They graciously published it in the August 10-11 weekend edition.

EXECUTIVE SESSION: The board adjourned and went into executive session in accordance with section 551.074 of the Texas Government Code. Purpose: Personnel. At the conclusion of the executive session, the board reconvened and no action was taken.

Meeting adjourned.

Date of next special board meeting– August 20, 2013.

****

The Board of Trustees of Western Texas College met in a special Board meeting at 5:30 p.m. on Tuesday, August 20, 2013 in the Palmer Hall Boardroom.

Present: Mr. Lee Presswood, Mr. Drew Bullard, Dr. Jay Kidd, Mr. Eddie Peterson, Mr. Mike McWilliams, Mr. Scott Richburg, Mr. Tim Riggan

Absent:

Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Tammy Davis, Mr. Roy Bartels, Mr. Britt Canada, Mr. Jeremiah Boatright

Others Present: Mr. Ben Barkley (SDN), Mr. Carl Williams (citizen), and Mr. Mel Heard (citizen)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Jay Kidd gave the invocation.

The first public hearing on the proposed tax rate was opened. Mr. Mel Heard, a business man, and Mr. Carl Williams, a farmer/rancher voiced their concerns about raising taxes.

The scheduled executive session was cancelled.

Motion by Mr. Richburg, seconded by Mr. Bullard to adjourn the meeting. Motion carried unanimously.

Date of next special board meeting – August 26, 2013

****

The Board of Trustees of Western Texas College met in a special Board meeting at 5:30 p.m. on Monday, August 26, 2013 in the Palmer Hall Boardroom.

Present: Mr. Lee Presswood, Mr. Drew Bullard, Dr. Jay Kidd, Mr. Eddie Peterson, Mr. Mike McWilliams, Mr. Scott Richburg, Mr. Tim Riggan

Absent:

Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Tammy Davis, Mr. Roy Bartels, Mr. Britt Canada, Mr. Jeremiah Boatright

Others Present: Mr. Ben Barkley (SDN), Mr. Mel Heard (citizen), Mr. Bob McCarter (citizen), Ms. Elyndabeth Tolland (citizen), and Mr. Patrick Birkenfeld (citizen)

Mr. Lee Presswood, board president, called the meeting to order and Mike McWilliams gave the invocation.

The second public hearing on the proposed tax rate was opened. Mr. Mel Heard, Mr. Bob McCarter, Ms. Elyndabeth Tolland, and Mr. Patrick Birkenfeld voiced their concerns about raising taxes.

The scheduled executive session was cancelled.

Motion by Mr. Richburg, seconded by Mr. McWilliams to adjourn the meeting. Motion carried unanimously.

Date of next special board meeting – August 30, 2013

****

The Board of Trustees of Western Texas College met in a special Board meeting at 5:30 p.m. on Friday, August 30, 2013 in the Palmer Hall Boardroom.

Present:Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Mike McWilliams, Mr. Tim Riggan

Absent: Dr. Jay Kidd, Mr. Scott Richburg

Staff Present: Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Jeremiah Boatright, Ms. Christi Williams

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Eddie Peterson gave the invocation.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve Dr. Rosemary Reynolds-Sundet, Vice President of Instructional Affairs. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. McWilliams to accept the resignation of Mr. Walt Williams, Head Men/Women Golf Coach. Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Mr. Peterson to approve Ms. Christi Williams, Head Men/Women Golf Coach. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Riggan to adopt the resolution setting the tax rate for 2013-2014 at .2500 for 100 value. Motion carried unanimously. Mr. Presswood read the following resolution:

RESOLUTION

“WHEREAS, the President of the Board of Trustees of the Scurry County Junior College District has caused to be formulated and adopted a budget for Scurry County Junior College District for fiscal year beginning September 1, 2013, and ending on August 31, 2014, the tax year 2013, now, therefore:

“BE IT RESOLVED that

  1. An Ad Valorem Tax of, and at the rate of .2500 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America be levied to pay for the support and maintenance of Scurry County Junior College District for the fiscal year 2013-2014, (the tax year 2013), or for maintenance tax note(s) or other indebtedness to be issued by the District.
  2. A discount be established for taxpayers of Scurry County who pay their taxes early by the following: October, three percent (3%); November, two percent (2%); December, one percent (1%). No discount will be allowed after December 31 of any year.
  3. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE.
  4. THE TAX RATE WILL INCREASE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $64.20

“BE IT ORDERED by the Board of Trustees of the Scurry County Junior College District that there is hereby levied for the tax year 2013 on all real property situated in, and all personal property owned within the limits of said district on the first day of January, 2013, same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas or the United States of America, a total of $.2500 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America, for support and maintenance, of the District for the fiscal year 2013-2014, and for payment of current interest and a sinking fund for the retirement of bonds, maintenance tax note(s), or other indebtedness of the District.”

Motion by Mr. Bullard, seconded by Mr. Riggan to adopt budgets for 2013-2014. Budgets include current fund, student services fee funds, and student housing system revenue. Motion carried unanimously.

The scheduled executive session was cancelled.

Mr. Peterson suggested Mr. Petty take the board members on a tour of the gun range at a later date.

Motion by Mr. Peterson, seconded by Mr. Bullard to adjourn the meeting. Motion carried unanimously.

Date of next regular board meeting – September 9, 2013


Financials
 

Click here for the August financials and revenue and expense report

Click here for the September financials

Check Register
 Click here for the August check register and the September check register
New Business

Click here for the summer I small class report and summer II small class report

Click here for the resolution for the Scurry County Appraisal District board of directors election 2014-2015

Click here for the amendment to the Western Texas College money purchase plan

 

Information

 

Click here for the fall 2013 enrollment report

Click here for information regarding the SACS onsite visit

Academic Calendar

Athletic Calendar