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Board Member Dinner
Pruitt Community Room at 6:00 p.m. 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, September 14, 2015
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Peterson will give the invocation
    2. Recognize guests
    3. Introduction of Men/Women Soccer teams and Men/Women Cross Country teams

II.    Routine Matters

    1. Recommended Action

      1. Approval of Board meeting minutes August 10, 2015; August 18, 2015, August 24, 2015; and August 27, 2015
      2. Approval of financial information August 2015

    2. New Business

      1. Consideration of approval of summer small class report (Mr. Britt Canada)

III.   Information and Discussion

    1. Infrastructure Update (Mr. Mike Thornton)
    2. September calendar
    3. Information and questions from board members
    4. Suggested agenda items
    5. President's report 

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Councel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next Board meeting - October 12, 2015

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, August 10, 2015 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Scott Richburg, Mr. Mike McWilliams, Dr. Jay Kidd

Absent:            Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Terri Williams, Mr. Lorenzo Nichols, Mr. Roy Bartels, Mr. Mike Thornton, Ms. Patricia Claxton, Ms. Julia Lewis, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Dr. Berry Jordan, Mr. Geron Scates, Ms. Kat Neilson, Ms. Tammy Davis

Others Present: Mr. Ben Barkley (SDN), Ms. Nicole Stowe (Student)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Kidd gave the invocation.

The volleyball team was introduced.  Members include: Erika Sianez, El Paso Texas; Ms. Taivia Hearn, Plainview, TX; Julianna Rodriguez, Big Spring, TX; Tannah Bair, Kimberly, ID;  Victoria Garcia, McAllen, TX; Shaneese Brown, Sweetwater, TX; Lupita Quintanilla, Plainview, TX; Ashley Eberley, Henderson, CO; Shelby Sandel, San Antonio, TX; Kelsey Gabler, Thornton, CO; Abigail Talbott, Star, ID; Anamaurie Perkins, Cottonwood Heights, UT; Savannah Cook, Copperas Cove, TX; Gaby Nichols, Pecos, TX; Karley Pounds, Monahans, TX; Tabitha Williams, South Weber, UT; George Hamilton, head coach, and Maegan Coleman, assistant coach.

Motion by Mr. Peterson, seconded by Mr. Richburg to approve Board minutes of July 13, 2015.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Richburg to approve the financial information for July  2015.  Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Mr. Richburg to ratify employment of Mr. Frank McLen, electrical lineman instructor.  Motion carried unanimously. 

Motion by Mr. Richburg for property taxes to be increased by the adoption of a tax rate of .3275 and to set August 18th and August 24th at 5:30 as dates and times for the public hearings, seconded by Mr. Peterson.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. McWilliams to approve the workforce yearly rate adoption of $0 to $22.50. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. McWilliams to award Datroo the bid of $56,472 for ITV classrooms. Motion carried unanimously.

Information and Discussion

Ms. Julia Lewis discussed the Talent Search program.  Who is eligible for Talent Search?  Students enrolled in 6th – 12th grades at participating schools (ages 11 to 27); first generation students (neither parent has completed a four year degree); students who meet income and citizenship guidelines (under $33,000); students who have an academic need and potential for academic success and a desire for a post secondary education (college); high school drop outs who want to return to high school or complete a GED and enroll in college.  Talent Search serves schools in:  Ballinger, Colorado City, Post, Rotan, Snyder, and Sweetwater.  They are discussing adding Big Spring and eliminating Ballinger.  Talent Search is not bound by our service area.  They assist with applications for grants, scholarships and loans. Students can attend computer technology workshops, tutoring sessions, study skills, time management training, and college tours.  Financial Aid workshops are available for students and parents.  Talent Search also offers ACT/SAT test preparations and fee waivers, cultural events; career and vocational advising, and individual and group challenge courses. 

Mr. Mike Thornton discussed the infrastructure update:

Infrastructure Projects Scope and Budget Review

  • Overall Scope
    • Total Project Budget: $15 million
    • Target Construction Budget: $12.5 million
  • Bid Package 1
    • Multiple Utility Replacements and Plaza Repairs
      • Primary Electrical Upgrades (Electrical Transformer Replacement)
        • Construction Value: $962,902.00
        • Percent Complete: 8%
        • Chilled Water Supply and Return Replacement (Additional Cooling Tower)
          • Construction Value: $1,107,717.00
          • Percent Complete: 49%
        • Replacement of Domestic Water Supply Loop
          • Construction Value: $667,732.00
          • Percent Complete: 75%
        • Replacement of 25 Air Handling Units (All Campus Buildings). Upgrades to Direct Digital Controls.
          • Construction Value: $2,044,462.00
          • Percent Complete: 13%
        • Plaza Repairs/Replacement; Damaged Stair Replacement
          • Construction Value: $1,016,259.64
          • Percent Complete: 37%
    • Contract Amount $7,051,897.00
  • Bid Package 2
    • Building Renovations (HPE, Student Center, Fine Arts, and Grounds)
      • New Dining Hall & Student Center Expansion
        • 3.500 sq. ft. Expansion with Food Court Grill Concept
        • 3.300 sq. ft. Renovation and Upgrades to Existing Dining and Serving Areas
        • 1,900 sq. ft. Minor Renovation of Kitchen and Dish Areas
        • Accessibility Modifications to Restrooms on First Floor.
        • HPE Renovations with New Accessible Parking and Sidewalks
          • 7,000 sq. ft. Cardiovascular Area and Walking Track
          • 2,900 sq. ft. New Office Space
          • 1,400 sq. ft. Renovation of Men’s Locker Room
          • 1,300 sq. ft. Renovation of Women’s Locker Room
        • Fine Arts Renovations and New Accessible Parking and Sidewalk
          • Lobby Renovations and Modernization
          • Auditorium Seating Replacement
          • Auditorium Finish Upgrades
          • Accessibility Modifications
        • Grounds Maintenance
          • Roof Replacement
          • Electrical and Lighting Upgrades
          • Floor Finish Upgrades
          • Emergency Eyewash
          • Covered and Fenced Outdoor Equipment Storage Area
          • Wash Area
        • New Accessible Parking and Sidewalk by Palmer Hall and the Visitor Center
    • Estimate Amount $5,000,000.00
  • Bid Package 3 – TBD (Remaining Funds)
    • Possible Replacement of Theatrical Lighting

Ms. Patricia Claxton discussed our Standard and Poor’s rating.  We go through the process every year for our bond sales.  Our current rate is a BBB.  If values continue to drop, we could see a change.

Mr. Britt Canada discussed the enrollment update.  He compares enrollment numbers daily.  Today we have a total enrollment of 1,669 compared to 1,438 at this time last year. 

Dr. Beebe stated Elecia Dominguez, Switchboard Operator/ Receptionist, has resigned to take a position at Patterson.  Anna Fonville, Title V Technical Basic Skills Specialist, resigned to take a position with Loraine, I.S.D. Tammy Shirley, Director of Prison Education, has retired.

An August calendar was presented to the Board.

Information and Questions from Board members:

  • Mr. Peterson asked if Sodexo was fixing the pot holes.  We are getting additional quotes which have come in around $10,000.  We have 42 visible places that need to be fixed.  Mr. Peterson would like this completed before school starts.

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • Attended the July 14th Kitchen Cabinet meeting at Cogdell Memorial.
  • Skype interviews were held for the Associate Dean of Career & Technical Education position last week, and on campus interviews are scheduled for this week.
  • This fall’s in-service began this morning with a Welcome Back Breakfast and Opening sessions for the college community.  New employees were introduced and those who changed positions were announced, an infrastructure update was presented, and WTC’s new membership in NISOD was explained.  NISOD, the National Institute for Staff and Organizational Development, is committed to promoting and celebrating excellence in teaching, learning, and leadership at community and technical colleges.  The recipient of the annual NISOD award will represent the college at the annual NISOD convention  in Austin, Texas, in May.
  • GASB (Governmental Accounting Standards Board) Statement 68 Reporting Update. Statement 68 requires reporting entities to recognize their proportionate share of the net pension liability and operating statement activity related to changes in the collective pension liability.  This means that reporting entities that contribute to the TRS pension plan should now report a liability on their financial statements fro the proportionate share of the net pension liability. (This does not change pension funding, the funding of the liability or the actual, financial situation of employers associated with the liabilities.  The state legislature still sets the contribution rates for the pension plan, and employer’s annual contributions will continue to be budgeted as they have been historically.) Since this was only announced this summer, we will provide updates as they become available.
  • COS has been very active this summer with workforce development projects. SB 582 (effective June 2015) has mandated that all food establishment employees (including coffee houses) obtain a Food Handlers Certificate, and in addition, all managers and owners must also obtain a Food Managers Certificate.  COS is offering the online Food Handlers training in the computer lab at $10 per person ($50 max per business).  The first 16 hour class for Managers and owners will start on August 29th.  Privately owned businesses with up to 99 employees can apply for and utilize the Skills for Small Business Grants to pay for their employee training.  Carrie Richardson will teach the 16 hour class.
  • To date, 674 people have taken our unique Fire Simulator Training.  The mobile trailer will be at Roseland’s Oil and Gas Expo in Midland next month to demonstrate its use.  COS provides the training to local oil and gas companies for $50 per person for the 2 hour class.
  • The Employee Awards Banquet will be held tomorrow in the cafeteria from 11:30 am to 1:00 pm.
  • Classes begin August 20th!
  • Special Board meetings will be held at 5:30 pm on August 18th, August 24th, and August 27th

EXECUTIVE SESSION:  The board adjourned and went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel.  At the conclusion of the executive session, the board reconvened.   No action was taken.

Motion by Mr. Richburg, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next special board meeting – August 18, 2015

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The Board of Trustees of Western Texas College met in a special Board meeting at 5:30 p.m. on Tuesday, August 18, 2015 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Dr. Jay Kidd, Mr. Tim Riggan

Absent:            Mr. Eddie Peterson, Mr. Scott Richburg, Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Drew Bullard gave the invocation.

The first public hearing on the proposed tax rate was opened:  however, no one from the public was present to address the Board on this issue.

The scheduled executive session was cancelled. 

Motion by Dr. Kidd, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next special board meeting – August 24, 2015

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The Board of Trustees of Western Texas College met in a special Board meeting at 5:30 p.m. on Monday, August 24, 2015 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Mike McWilliams, Mr. Scott Richburg, Mr. Tim Riggan

Absent:            Mr. Eddie Peterson, Dr. Jay Kiddty Audit Discussion

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Tim Riggan gave the invocation.

The second public hearing on the proposed tax rate was opened:  however, no one from the public was present to address the Board on this issue.

The scheduled executive session was cancelled. 

Motion by Mr. Richburg, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next special board meeting – August 27, 2015

*******

 

The Board of Trustees of Western Texas College met in a special Board meeting at 5:30 p.m. on Thursday, August 27, 2015 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Mike McWilliams, Mr. Eddie Peterson, Mr. Scott Richburg, Mr. Tim Riggan

Absent:            Dr. Jay Kidd

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. McWilliams gave the invocation.

Motion by Mr. Richburg, seconded by Mr. Riggan to adopt the resolution setting the tax rate for 2015-2016 at .3275 for 100 value. Motion carried unanimously.  Mr. Presswood read the following resolution:

RESOLUTION 

“WHEREAS, the President of the Board of Trustees of the Scurry County Junior College District has caused to be formulated and adopted a budget for Scurry County Junior College District for fiscal year beginning September 1, 2015, and ending on August 31, 2016, the tax year 2015, now, therefore:

                   “BE IT RESOLVED that

  1. An Ad Valorem Tax of, and at the rate of .3275 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America be levied to pay for the support and maintenance of Scurry County Junior College District for the fiscal year 2015-2016, (the tax year 2015), or for maintenance tax note(s) or other indebtedness to be issued by the District.

  2. A discount be established for taxpayers of Scurry County who pay their taxes early by the following:  October, three percent (3%); November, two percent (2%); December, one percent (1%).  No discount will be allowed after December 31 of any year.

  3. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE.

  4. THE TAX RATE WILL INCREASE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $95.37

“BE IT ORDERED by the Board of Trustees of the Scurry County Junior College District that there is hereby levied for the tax year 2015 on all real property situated in, and all personal property owned within the limits of said district on the first day of January, 2015, same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas or the United States of America, a total of $.3275 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America, for support and maintenance, of the District for the fiscal year 2015-2016, and for payment of current interest and a sinking fund for the retirement of bonds, maintenance tax note(s), or other indebtedness of the District.”

Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Bullard to adopt budgets for 2015-2016. Budgets include current fund, student services fee funds, and student housing system revenue.  Motion carried unanimously.

Information and Discussion

JCART Security Audit: This report needs to be submitted every 3 years.  The report goes over safety on campus.  Fifteen questions had to be answered.  In 2012, the survey received 100% participation from colleges.  We conducted a fire drill in the cafeteria during the fall and a tornado drill in early spring.  We will conduct a “shooter drill” on campus soon.  Who handles our security for our internet?  Roy Bartels. Government and State agencies have immunity from being sued.  With all of the construction, what happens if a student gets hurt?  As long as we have security measures we wouldn’t be liable.  The contractors are bonded with insurance.  We have a construction update on our webpage which is available for the community.  Dr. Beebe is asking the City to get us a blinking light for the entrance of campus for students who run.

The scheduled executive session was cancelled. 

Motion by Mr. Richburg, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – September 14, 2015

Financials
August 2015 financials. Revenue and Expense report. 
Check Register
August check register. 
New Business
Summer Small Class Report  
Information & Discussion

Mr. Mike Thornton will hand out the infrastructure update during Monday's meeting.

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Academic Calendar

Athletic Calendar