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Board Member Dinner
Visitor Center, 6:00 p.m.

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, September 12, 2016
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Richburg will give the invocation
    2. Recognize guests
    3. Introduction of Men/Women Cross Country Teams and Men/Women Rodeo Teams

II.    Routine Matters

    1. Recommended Action
      1. Approval of Board minutes August 8, 2016
      2. Approval of financial information August 2016

    2. New Business

      1. Consideration of approval of small class report (Mr. Britt Canada)

III.   Information and Discussion

    1. Infrastructure update (Mr. Mike Thornton)
    2. Enrollment report (Mr. Britt Canada)
    3. TD Industries (Dr. Beebe)
    4. Pre-bid for roofing (Ms. Patricia Claxton)
    5. Decrease in certified values (Dr. Beebe)
    6. September calendar
    7. Information and questions from Board members
    8. Suggested agenda items
    9. President's report 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.    Date of next regular Board meeting - October 10, 2016

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:00 p.m. on Monday, August 8, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Scott Richburg,

Absent:            Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Kat Neilson, Mr. Roy Bartels, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Ms. Tammy Davis, Mr. Lorenzo Sands, Ms. Donna Cutler, Mr. Britt Canada

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Eddie Peterson  gave the invocation.

The women’s volleyball team was introduced and team members include: Erika Sianez, El Paso, TX; Mary Taylor, Humble, TX; Julianna Rodriguez, Big Spring, TX; Sarah Campoli, Weatherford, TX; Kelsey Gabler, Thornton, CO; Tori Headley, Glendale, AZ; Ashley Eberly, Henderson, CO; Adriahna Kirk, Katy, TX; Abigail Talbott, Star, ID; Victoria Navarro, El Paso, TX; Savanna Cook, Copperas Cove, TX; Bailey Haney, Odessa, TX; Tabitha Williams, South Weber, UT; Mike Stara, assistant coach, Whitney Estes, head coach.

The women’s soccer team was introduced and team members include: Al-Anna Allelo, Abilene, TX; Mayra Ibarra, Edinburg, TX; Araceli Martinez, Waco, TX; Alyssa Chavez, El Paso, TX; Mary Birdwell, El Paso, TX; Marina Silva, Midland, TX; Kinsey Gomez, Bloomfield, NM; Brittany Garza, Lubbock, TX; Sarah Molinar, Lubbock, TX; Suleyma Rivera, Arlington, TX; Anayeli Vargas, Pflugerville, TX; Rhonique Alexander, Carapichaima, Trinidad & Tobago; Porschca Miseles-Huff, North Richland Hills, TX; Allison Black, Waco, TX; Akua Jackson, Killeen, TX; Ashley Hayes, El Paso, TX; Sabrina Barcenas, El Paso, TX; Rikki Newland, Bloomfield, NM; Jesica Cortez, Pflugerville, TX; Kayla Valles, El Paso, TX; Catherine Bullivant, Oak Flats, New South Wales Australia; Jovanny Macias, assistant coach, Fanta Cooper, head coach.

The men’s soccer team was introduced and team members include: Jesus Delgado, El Paso, TX; Josh Jones, England, Frank Rodriguez, El Paso, TX; Edgar Corral, El Paso, TX; Jaga Scott-Greenfield, New Zealand; Bryan Dominguez, El Paso, TX; Alexis Mata, Austin, TX; Jesus Cortes, El Paso, TX; Albert Batungwanayo, Abilene, TX; Josue Villalta, Houston, TX; Joshua Morales, El Paso, TX; Travar McCulloch, Jamaica; Josiah Ramirez, Midland, TX; Jose Barazza, El Paso, TX; Jesus Garcia, Santa Fe, NM; David Oba, Houston, TX; Drew Vance, Omaha, NE; Manuel Santamaria, Wichita Falls, TX; Bryan Davis, Jamaica; Richie Vaca-Cordova, Houston, TX; Humberto Aranda, El Paso, TX; Cesar Netro, Dallas, TX; John Dominquez, Katy, TX; Joziazi Niyogushima, Abilene, TX; Sergio Quintanilla, Houston, TX; Jovanny Macias, assistant coach, Sam Hayes, head coach.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve Board minutes of July 11, 2016. Motion carried unanimously. 

Motion by Mr. Richburg, seconded by Mr. Peterson to approve the financial information for July 2016.  Motion carried unanimously. 

Motion by Mr. Richburg, seconded by Mr. Bullard to adopt the resolution setting the tax rate for 2016-2017 at .3300 for 100 value. Motion carried unanimously.  Mr. Presswood read the following resolution:

RESOLUTION

“WHEREAS, the President of the Board of Trustees of the Scurry County Junior College District has caused to be formulated and adopted a budget for Scurry County Junior College District for fiscal year beginning September 1, 2016, and ending on August 31, 2017, the tax year 2016, now, therefore:

 “BE IT RESOLVED that

  1. An Ad Valorem Tax of, and at the rate of .3300 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America be levied to pay for the support and maintenance of Scurry County Junior College District for the fiscal year 2016-2017, (the tax year 2016), or for maintenance tax note(s) or other indebtedness to be issued by the District.

  2.  A discount be established for taxpayers of Scurry County who pay their taxes early by the following:  October, three percent (3%); November, two percent (2%); December, one percent (1%).  No discount will be allowed after December 31 of any year.

  3. THIS TAX RATE DOES NOT RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE.

  4. THE TAX RATE WILL INCREASE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $2.50

“BE IT ORDERED by the Board of Trustees of the Scurry County Junior College District that there is hereby levied for the tax year 2016 on all real property situated in, and all personal property owned within the limits of said district on the first day of January, 2016, same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas or the United States of America, a total of $.3300 on the One Hundred Dollar ($100) value thereof, estimated in lawful currency of the United States of America, for support and maintenance, of the District for the fiscal year 2016-2017, and for payment of current interest and a sinking fund for the retirement of bonds, maintenance tax note(s), or other indebtedness of the District.”

Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Bullard to adopt budgets for 2016-2017. Budgets include current fund, student services fee funds, and student housing system revenue.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Richburg to approve Tech Labs the sole source purchase for petroleum equipment.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the workforce yearly rate adoption of $0 - $22.50 per hour.  Motion carried unanimously.

Information and Discussion

Dr. Beebe presented the infrastructure update. 

Dining Hall/Student Center:

  1. Tape, bed and texture is 50% complete
  2. Exterior of Dining Hall is receiving the stucco finish
  3. New windows and storefront is installed
  4. Cafeteria is ready for use and 95% complete
  5. Kitchen is complete

HPE:

  1. New floor in cardio area is under installation
  2. Cardio paint is complete
  3. Sock duct is complete for HVAC
  4. Paint and ceiling are ongoing in new offices and locker rooms

Plant:

  1. Chillers are running
  2. Chemical treatment is installed
  3. New power is completely switched over

Grounds Maintenance:

  1. 95% complete with the exception of the ramps for the equipment
  2. Insulation is installed

Domestic Water:

  1. Complete

Plaza/Corridor:

  1. Concrete work continuing between LRC and Student Center
  2. Colored concrete and paver repairs is continuing
  3. All steps are poured and finish work is complete
  4. Painting and patching of exterior walls is ongoing

AHU’s:

  1. All AHU’s are working and buildings have air conditioning

Fine Arts:

  1. New theatre lighting is underway
  2. Theatre flooring is on the schedule for next week
  3. New seats are set to arrive August 15
  4. Remaining hallway work is complete

Pictures were given to the board. 

An August calendar was presented to the Board.

Information or questions from Board members:

  • How are the dorms?  They are getting there.  Sodexo is working to get them ready.  Once TD Industry is here, we will talk about the mold.  We are negotiating a contract with TD Industry today.

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • On July 12th, the Fairfield Inn and Suites graciously hosted our Kitchen Cabinet meeting and gave the attendees a tour of their beautiful new premises.  This location will be especially convenient for individuals coming to WTC and Cogdell Memorial Hospital.

  • Tuesday and Wednesday, July 19th and 20th, Mr. Ralph Ramon and I participated in an ALICE Active Shooter Response Training at the Lubbock ISD Central Office and High School.  Following two intense days of training and requisite certification, Ralph and I will now be able to train faculty, staff and students to actively respond to an on-campus shooter incident using the ALICE acronym (Alert, Lockdown, Inform, Counter and Evacuate).  ALICE Training teaches the skills needed to “Counter” an attacker’s ability to shoot accurately through the use of noise, movement, distance and distractions to make shooting accurately very difficult, and if appropriate, teaches techniques to distract and evacuate when possible. All recommendations and training are conducted at age and ability appropriate levels.  Following faculty, staff and student training, we will be holding at least one drill this fall, and will work to become an ALICE Certified Institution. 

  • Enjoyed two wonderful weeks with my daughter Marina July 22n through August 5th.  Together we spend a week in beautiful New Mexico enjoying Albuquerque, Santa Fe, Taos and Los Alamos.  Although our construction projects are not yet complete, she was also impressed with the improvements across campus.

  • On August 6th, Dave Appleton, WTC’s first Australian rodeo student-athlete, was inducted into the ProRodeo Hall of Fame at the ProRodeo Hall of Fame and Museum of the American Cowboy in Colorado Springs.  Dave graduated from Sam Walker’s welding program in 1982.  Appleton was a standout bareback rider and saddle bronc rider when he won the 1988 National Finals Rodeo bareback riding average, finished second in the world standings, and also became the first Australian-born cowboy to win a PRCA world championship. 

The scheduled executive session was cancelled. 

Date of next regular board meeting – September 12, 2016

 
Financials
August Financials and Revenue and Expense Report 
Check Register
August Check Register 
New Business
Small Class Report
Information & Discussion

Mr. Mike Thornton will discuss the infrastructure update.

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Enrollment Report

*******

Dr. Beebe will introduce Mr. Mike Bailey and others from TD Industries. 

*******

Ms. Patricia Claxton will discuss pre-bid for roofing.  Several of our buildings need new roofs due to the hail storm. 

*******

Dr. Beebe will discuss the decrease in certified values.

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Academic Calendar

Athletic Calendar