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Board Member Luncheon
Pruitt Community Room 11:30 am



Board Meeting, 12:30 P.M.
Monday, October 9, 2017
Palmer Hall boardroom


I.     Call to Order

    1. Dr. Kidd will give the invocation
    2. Recognize guests
    3. Introduction of the men and women basketball teams and softball team

II.    Routine Matters

    1. Recommended Action

      1. Approval of Board minutes September 11, 2017
      2. Approval of financial information September 2017

    2. New Business

      1. Consideration of approval of fall small class report (Mr. Britt Canada)
      2. Consideration of approval of resolution of nominations for the Scurry CAD Board of Directors Election for 2018-2019 (Ms. Patricia Claxton)

III.  Information and Discussion

    1. SACS (Mr. Britt Canada)
    2. Enrollment report (Mr. Britt Canada)
    3. October calendar
    4. Information and questions from Board members
    5. Suggested agenda items
    6. President's report

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next regular Board meeting - November 13, 2017


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, September 11, 2017, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Mike McWilliams

Absent:            Mr. Tim Riggan, Mr. Scott Richburg

Staff Present:  Dr. Barbara Beebe, Ms. Stephanie Ducheneaux, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Mr. Roy Bartels, Ms. Donna Cutler

Others Present: Mr. Ben Barkley (SDN), Mr. Charlie Smith (Lincoln Clean Energy)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Drew Bullard gave the invocation.

The men/women golf teams were not introduced.  They will be rescheduled. 

The women’s cross country team was introduced:  Mikaylee Gwin, Tahoka, Texas; Jackline Kwambai, Kenya; Anycty Marin, Fredericksburg, TX; Nicole Penick, Fredericksburg, TX; Shyguivia Stiggers, Lubbock, TX; Stefan Campos, assistant coach, James Williams, head coach.  Absent: Tiana Bowen, Barbados and Satanya Wright, Jamaica.

The men’s cross country team was introduced:  Abraham Barrera, San Marcos, TX; Alberto Bejarano, Andrews, TX; Ethan Fernandez, Lockney, TX; Jesus Mata, Mission, TX; Reginald Mouton, Copperas Cove, TX; Evan Reyes, Abilene, TX; Andrew Rueda, Wellington, TX; Stephan Campos, assistant coach; James Williams, head coach.  Absent: Eddie Hernandez, San Marcos, TX; Paxton Nava, Post, TX; Jesse Ortiz, Presidio, TX; and Leonel Vazquez, Donna, TX.

The women’s rodeo team was introduced: Ali Armstrong, Lexington, OK; Carson Conner, Houston, TX; Tylee Cooper, Canada; Ashlan Lipe, Arcadia, FL; Callie Otoupalik, Arlee, MT; Jamie Barrow, assistant coach; Greg Rhodes, head coach.

The men’s rodeo team was introduced:  Evan Betony, Tonalea, AZ; Cameron Brown, Canada; Larry Falcon, Floresville, TX; Tanner Freeman, Snyder, TX; Riley Gagnon, Canada; Ross Griffin, Tularosa, NM; Gage Hesse, Keenesburg, CO; Brady Hill, Onida, SD; Logan Hyatt, Stockton, AL; Zack Hyatt, Stockton, AL; Tom Knight, Australia; Trevor Leggett, Bandera, TX; Clancy Mackay, Australia; Matt Pfingst, Australia; Clayton Sellars, Fruitland Park, FL; Dustin Shaver, Canada; Tristan Sivells, Harper, TX; Hayze Stevens, Canada; Josh Walker, assistant coach; Jaime Barrow, assistant coach; Greg Rhodes, head coach. 

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the Board minutes of August 7, 2017, August 15, 2017, August 21, 2017 (with the correction of spelling Mr. McWilliams’ name correctly), and August 24, 2017.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. McWilliams to approve the financial information for August, 2017.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the tax abatement agreement between Western Texas College and Coyote Wind, LLC.  Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Mr. Bullard to approve the revisions to TASB policy DEC (Local) Leaves and Absences.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve revisions to TASB policy DGD (Local) Employee Use of College District Facilities.  Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Mr. Bullard to approve revisions to TASB policy FLAA (Local) Student Use of College District Facilities.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve revisions to TASB policy GD (Local) Community Use of College District Facilities.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve revisions to TASB policy FLBE (Local) Student Conduct Alcohol and Drug Use.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to authorize the chief executive officer or chief financial officer to sign all agreements/contracts for Western Texas College.  Motion carried unanimously.

Mr. Britt Canada updated the Board of SACSCOC Information.  The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) is the regional accreditation authority for Western Texas College. 

Overview of the accreditation process: 

  • Every 10 years, WTC must conduct an intensive self-study.  We must demonstrate that we achieve expectations on 97 standards.  This self-study involves all parts of the campus.  Everyone who was at WTC in 2016-2017 participated in that self-study.
  • The initial accreditation report was submitted to SACSCOC in February 2017.  It was reviewed by an off-site committee and that committee requested additional documentation on 16 items. 
  • WTC addressed those issues and submitted a Focused Report.  That report was sent to the on-site committee members on August 31st.
  • The on-site committee consists of eight individuals plus the SACSCOC vice president assigned WTC. Those individuals are from other states and will be on the WTC campus from October 16th – 19th.  The eight individuals are employed at other educational institutions.  They volunteer to serve as members of the on-site committee.
  • During the on-site visit, committee members will meet with faculty, staff, administration, students and Board of Trustee members.

Additionally, WTC must submit a Quality enhancement Plane (QEP).  The QEP is a project designed to improve the educational environment.  For the QEO we did the following:

  • Conducted meetings with faculty, staff and students to identify areas that could be improved. 
  • That list was narrowed down to project-based learning (PBL).
  • Simultaneously, performance data on the six core competencies were analyzed.  Those six core competencies are: 1) critical thinking; 2) empirical and quantitative skills; 3) communication; 4) social responsibility, 5) personal responsibility and 6) teamwork.
  • Critical thinking was the subject of the first QEP which began in 2007.  Through that emphasis, the critical thinking skills were improved.
  • Of the remaining areas, our data analysis indicated that teamwork was the area that needed to be enhanced. 
  • Project-based learning and teamwork complement each other.
  • To get started on adding PBL to the curriculum, we have already conducted six professional development workshops on Advancement Via Individual Development (AVID).
  • WTC’s QEP is titled “Learning by Doing.” It was submitted to the on-site committee on August 31st along with the Focused Report.
  • The QEP will be reviewed by the on-site committee in October.

A September calendar was presented to the Board.

There was no information or questions from Board members.

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Hosted the August Kitchen Cabinet meeting in the Pruitt Room on August 8th.  The long awaited Pickett settlement, updates of the coming months, and business development in Snyder were topics of discussion.
  • Our long anticipated Quanah Parker statue arrived and was installed on Friday, August 10th.  It was a nerve wracking four hour event, but Quanah now boldly keeps watch over our campus.  Thank you to Mr. Presswood and Mr. Bullard for coming out to enjoy the installation. 
  • The Employee Award Luncheon was held on Tuesday, August 15th. Many thanks to WTC Board President Lee Presswood for handing out the awards, and to Board members Drew Bullard and Dr. Jay Kidd for attending.  Six employees received 5 year awards, five received 10 year awards, two received 15 year awards, four received 20 year awards, our own Dr. Kidd received a 25 year award, our webmaster Cindy Hanes received a 35 year award, and Mike Thornton received a 45 year award!  Congratulations and kudos to all!
  • We welcomed back faculty, held In-Service meetings and our Opening Session the week of August 14th.  Residence Halls opened on the 16th, our first student orientation was held on the 18th, and classes began on the 21st.  It is wonderful to have the students back on Campus!
  • Also on August 21st, Dana Fahntrapp set up a telescope on the lawn and provided additional hand-held devices through which to view the eclipse for faculty, staff, students and the community.  Everyone who came on out seemed to thoroughly enjoy watching the show. 
  • Attended a gathering with Congressman Jodey Arrington on Friday, August 25th at Uncle A’s.  Congressman Arrington spoke about the recent session and the current goings-on in Washington. 
  • On September 8th, WTC received a generous $25,000 donation from Dermott Wind, LLC’s Lincoln Clean Energy for Wind Energy Scholarships.
  • In support of the Snyder High School Athletic Hall of Honor on October 13th, a luncheon will be held at Martha Ann’s at noon.  Any board member interested n attending please let me know. 

The scheduled executive session was cancelled.   

Motion by Mr. McWilliams, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – October 9, 2017


September Financials
Check Register
September Check Request 
New Business

Small Class Report


Resolution of Nominations for the Scurry CAD Board of Directors Election for 2018-2019


Information & Discussion

Mr. Canada will discuss the upcoming SACS On-Site Committee visit


Enrollment Report


Academic Calendar

Athletic Calendar