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Board Member Dinner
Pruitt Community Room at 6:00 p.m.




Board Meeting, 7:00 P.M.
Monday, October 12, 2015
Palmer Hall boardroom


I.     Call to Order

    1. Mr. Richburg will give the invocation
    2. Recoginze guests
    3. Introdiction of women's basketball, men's basketball, women's golf and men's golf

II.    Routine Matters

    1. Recommended Action

      1. Approval of board meeting minutes September 14, 2015
      2. Approval of financial information September 2015

    2. New Business

      1. Consideration of approval of resolution between Western Texas College and Scurry County Appraisal District (Ms. Patricia Claxton)
      2. Consideration of approval of revisions to TASB policy DIA (Local) - Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation (Dr. Beebe)
      3. Consideration of approval of revisions to TASB policy FFD (Local) - Student Welfare: Freedom from Discrimination, Harassment, and Retaliation (Dr. Beebe)

III.  Information and Discussion

    1. Infrasctructure update (Mr. Mike Thornton)
    2. Enrollment report (Mr. Britt Canada)
    3. September calendar
    4. Information and questions from board members 
    5. Suggested agenda items
    6. President's report

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Council
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next Board meeting - November 9, 2015


The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, September 14, 2015 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Mike McWilliams, Dr. Jay Kidd

Absent:            Mr. Tim Riggan, Mr. Scott Richburg

Staff Present:  Dr. Barbara Beebe, Mr. Mike Thornton, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Ms. Stephanie Ducheneaux, Ms. Tammy Davis

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Peterson gave the invocation.

The women’s soccer team was introduced and team members include: Danielle Allen, Kingston, Jamaica; Mary Birdwell, El Paso, TX; Sabrina Barcenas, El Paso, TX; Allison Black, Waco, TX; Catherine Bullivant, Australia; Nasyana Camarillo, El Paso, TX; Alyssa Chavez, El Paso, TX; Lauren Christopher, Round Rock, TX; Darci Duncan, Amarillo, TX; Shelly Garza, Grand Prairie, TX; Gabrielle Hall, Freeport, Grand Bahama; Ashley Hayes, El Paso, TX; Alex Hernandez, Lubbock, TX; Mayra Ibarra, Edinburg, TX; Miranda Leal, El Paso, TX; Araceli Martinez, Waco, TX; Rikki Newland, Bloomfield, NM; Angelica Ramos, Copperas Cove, TX; Suleyma Rivera, Arlington, TX; Marina Silva, Midland, TX; Malina Quezada, Amarillo, TX; Jesican Cortez, Pflugerville, TX; Sam Hayes, assistant coach, and Fanta Cooper, head coach.

The men’s soccer team was introduced and team members include: Luis Alarcon, Orlando, FL; Francisco Alonso, Snyder, TX; Pablo Aranda, Austin, TX; Gerardo Arriaga, Houston, TX; Jose Barazza, El Paso, TX; Albert Batungwanayo, Abilene, TX; Legrand Bouyi, Amarillo, TX; Jesus Cortes, El Paso, TX; Bryan Davis, Jamaica; Bryan Dominguez, El Paso, TX; Rosendo Esteban, Dallas, TX; Jesus Garcia, Santa Fe, NM; Mikey Greed, Ireland; Josh Jones, England; Cody Kutner, Orlando, FL; Bernardo Lozano, Dumas, TX; Mustafa Magano, Amarillo, TX; Joshua Morales, El Paso, TX; Dalton Morgan, Jamaica; Ruben Nielsen, Denmark; Sergio Quintanilla, Houston, TX; Frank Rodriguez, El Paso, TX; Arnold Serrano, Abilene, TX; Richard Vaca-Cordova, Houston, TX; Ulises Zeferino, Orlando, TX; Sam Hayes, assistant coach; and Shawn Uhlenhake, head coach.

The men and women’s cross country teams were introduced. Members of the men’s team include: Frank Flores, Stockdale, TX; Rajay Hamilton, Kingston, Jamaica; John Hillhouse, Brookshire, TX; Vincent Lalang, Eldoret, Kenya; Adan Maciel, Grand Prairie, TX; Alex Mitchell, Dallas, TX; Rhayko Schartz, McKinney, TX; Sean Washington, New Iberia. LA.  Members of the women’s team include: Britney Duncan, Jamaica; Marissa Gale, Trinidad & Tabago; Akexiis Nobles, Wichita Falls, TX; Sasha Smith-Pollard, Clovis, NM; Cameka Witter, Jamaica; Brianna Young; Chris Zadroga, assistant coach; James Williams, head coach.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve Board minutes of August 10, 2015; August 18, 2015; August 24, 2015; and August 27, 2015. Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the financial information for August 2015.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Bullard to approve the summer small class report. Motion carried unanimously.

Information and Discussion

Mr. Mike Thornton presented the infrastructure update.

Project 1

  • Plaza Area: Installed chilled water lines and primary electrical. Backfilling and compacting the new select fill material.
  • Concrete: Will start ramp by the east and around the new transformer at the HPE Building by the second week in September. Following that, will be setting trench drains to continue concrete sidewalks for remainder of Project 2.
  • Air Handling Units (AHUs): First shipment has arrived on site (16) and installation will begin ASAP.  Remaining AHUs are in production for shipment with some being re-designed for location restrictions. A Teinert representative will meet with the mechanical contractor to revise replacement schedule to meet the college needs.
  • Asphalt and Concrete: Continues from the domestic water line replacement.
  • Domestic Water Loop: Tie-in for buildings 2, 5, and Clinton Hall are scheduled to take place within two weeks.  Water loop has progressed to construction stack lot (behind HPE). Fifty percent of campus buildings are on the new domestic water loop. Loop is scheduled for completion within the next two to three weeks.
  • Electrical: Preparations are in progress for the new switchgear at the physical plant.

Project 2 

  • Bids received from contractors are below projected budget estimate and include all six alternatives.
  • Contracts with companies are being issued.
  • Project 2 will begin with HPE and the cafeteria expansion.

Project 3 

  • Due to bids received for Project 1 and 2, specifications for theatrical lighting in the Fine Arts Theatre are now being developed.
  • Once specifications are completed, PSC and Teinert will review them.
  • Teinert will release the package for bids.

Projects 1, 2, and 3 will all be going at the same time.

Several photos of the renovations were presented to the Board.

A September calendar was presented to the Board.

There was no information or questions from Board members:

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • I’m pleased to announce that Mr. David Lenzi accepted our offer of employment as Associate Dean of Career and Technical Education, relocated to Snyder, and started last Tuesday, September 8th. Dave comes to us from the Houston area with a total of 18 years of manufacturing and 15 years of community college experience.
  • I’m also pleased to announce that Mrs. Sheila Williamson accepted our offer of employment as Director of Human Resources and will be starting next Monday, September 21st. Sheila comes to us from Globe Energy Services where she has been their Personnel Manager for the last three years.  Sheila has 8 years of personnel experience and also taught English as a second language for a year in Thailand.
  • At the beginning of September we purchased two new vehicles from Wilson Motors; a 2104 12-passenger van with 11.000 miles for $30,122 and a 2014 brand new Ford Transit for $27.643.75. Extended warranties were purchases for both vehicles.
  • Our “Construction Update” Webpage is now live and includes a map of the campus with construction zones noted, photos of the ongoing construction, and an overview and power point presentation of the projects being undertaken.
  • Attended the Town Hall meeting for Representative Burrows and Senator Perry at Martha Ann’s on September 1st.  Both provided an overview of the legislative session and answered questions from the large audience.
  • College on the Square is now offering fingerprinting services through IdentoGo by Morpho Trust USA, the exclusive live scan fingerprinting provider for the Texas Department of Public Safety, and a certified FBI Channeling Agent.  Fingerprinting services are offered every Thursday from 10:00 am to 12:30 pm and from 1:00 pm to 4:00 pm by appointment only, and appointments are scheduled online on the IdentoGo website.  COS began offering fingerprinting on September 3rd and we are quite pleased with the number of people who have already taken advantage of the service.
  • WTC hosted the September 8th Kitchen Cabinet meeting and everyone enjoyed having Major Wofford in attendance for the first time.

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel.  At the conclusion of the executive session, the board reconvened.   No action was taken.

Date of next regular board meeting – October 12, 2015

September 2015 Financials 
Check Register
September 2015 Check Register 
New Business

Resolution between Western Texas College and Scurry County Appraisal District 


TASB Policy DIA (Local) - Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation


TASB Policy FFD (Local) - Student Welfare: Freedom from Discrimination, Harassment, and Retaliation


Information & Discussion

Mr. Mike Thornton will present the infrastructure update.


Enrollment Report



Academic Calendar

Athletic Calendar