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Board Member Dinner
Visitor Center, 6:00 p.m.

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday,October 10, 2016
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Riggan will give the invocation
    2. Recognize guests
    3. Introduction of men and women basketball teams and softball team 

II.    Routine Matters

    1. Recommended Action
      1. Approval of Board minutes September 12, 2016
      2. Approval of financial information September 2016
    2. New Business
      1. Consideration of approval to award roofing proposal (Ms. Patricia Claxton)

III.   Information and Discussion

    1. Infrastructure update (Mr. Mike Thornton)
    2. Personnel update (Dr. Beebe)
    3. Graduation (Dr. Beebe)
    4. October calendar
    5. Information and questions from Board members
    6. Suggested agenda items
    7. President's report

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.    Date of next regular Board meeting - November 14, 2016

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, September 12, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Scott Richburg, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan

Absent:           

Staff Present:  Dr. Barbara Beebe, Mr. Jerry Dever, Ms. Donna Cutler, Mr. Roy Bartels, Mr. Mike Thornton, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Mr. Lorenzo Sands, Ms. Tammy Davis, Mr. Britt Canada

Others Present: Mr. Glen Brockenbush (SDN), Mr. Mike Bailey (TD Industries), Ms. Cheryl Costello (TD Industries)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Scott Richburg gave the invocation.

The Women’s Cross Country team was introduced: Seagle Brown, Jamaica; Kimisha Chambers, Jamaica; Britney Duncan, Jamaica; Delaney Reyes, Dilley, TX; Taylor Richards, Paradise, TX; Amberlyn Waller, Houston, TX; Cameka Witter, Jamaica; Stefan Campos, assistant coach; and James Williams, head coach.

The Men’s Cross Country team was introduced: Sean Bailey, Jamaica; Orwin Emilien, Africa; Michael Gonzalez, Burleson, TX; Malik Gray, Duncanville, TX; Cameron Harris, Lewisville, TX; Bryderick Harrison, Houston, TX; Adan Maciel, Grand Prairie, TX; Fabian Pena, Brady, TX; Rhayko Schartz, McKinney, TX; Sean Washington, New Iberia, LA; Stefan Campus , assistant coach, James Williams, head coach.

The Women’s Rodeo team was introduced: Lauren Dennis, Snyder, TX; McKayla Lucas, Roosevelt, UT; McKenzie McAngus, Eldorado, TX; Callie Otoupalik, Arlee, MT; Ally Zehrer, Rogers, MN, Greg Rhodes, head coach; absent Madisyn Harris, Roosevelt, UT, and Shelly Collier, assistant coach.

The Men’s Rodeo team was introduced: Andrew Alvidrez, Andrews, TX; Kyle Brown, Canada; Ethan Cook, Fruita, CO; Larry Falcon, Floresville, TX; Blaise Freeman, Snyder, TX; Brian Gill, Australia; Ross Griffin, Tularosa, NM; Zack Hibler, Wheeler, TX; Logan Hyatt, Stockton, AL; Zack Hyatt, Stockton, AL; Tom Knight, Australia; Tanner Lockhart, Lewis, CO; Daniel Rogan, Australia; Clayton Sellars, Fruitlandpark, FL; Tristan Sevell, Harper, TX; Cole Stevens, Hammond, WI; Joshua Walker, Dora, NM; Lane Wiberly, Belen, NM; Greg Rhodes, head coach, absent Kodie Jang, Australia, Jacob Spencer, Blanco, NM; and Shelly Collier, assistant coach.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve Board minutes of August 8, 2016. Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Richburg to approve the financial information for August 2016.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the small class report.  Motion carried unanimously.

Information and Discussion

Mr. Mike Thornton presented the infrastructure update. 

Dining Hall/Student Center:

  1. First coat of paint is complete in new dining area
  2. Ceiling clouds are beginning installation
  3. Vent hood for kitchen equipment installed
  4. Exterior of Dining Hall is receiving the stucco finish
  5. Cafeteria is open and serving students in existing dining hall.  The dining hall will now be able to hold 300 people.

HPE:

  1. New floor in cardio area is complete
  2. Cardio area paint is complete
  3. Cardio equipment is installed
  4. TVs in cardio area are to be installed
  5. HPE offices only lack doors and flooring to be complete
  6. HPE offices also lack some electrical/cable wiring
  7. Locker rooms and restrooms lack flooring, doors, and lockers in one area, sinks, toilets, dividers and doors to be complete.

Plant:

  1. Complete

Grounds Maintenance:

  1. Complete

Domestic Water:

  1. Complete

Plaza/Corridor:

  1. All sidewalks are poured
  2. Colored concrete is installed
  3. Working on touching up concrete and caulking joints
  4. Painting/patching of exterior walls is ongoing
  5. Working on cleaning up site

AHU’s:

  1. Complete

Fine Arts:

  1. New theatre lighting is in place
  2. Theatre flooring is complete
  3. New seats are installed.  The seating area was reduced due to ADA.

Pictures were given to the board. 

Mr. Britt Canada presented the enrollment report for fall 2016. 

On Campus

 

Total Headcount (duplicated)

2,183 up from 2,126

Contact Hours

369,200 up from 367,024

Sophomore

299 up from 259

Over 72 hours, no degree

105 up from 35

TDCJ-ID

168 down from 219

Hispanic

672 (30.8%) compared to 662 (31.1%)

Students 20 – 24 years of age

544 up from 480

Scurry County

519 down from 556

Mitchell County

176 down from 209

Nolan County

246 down from 229

Continuing Education

 

Total Headcount

217 down from 528 due to stricter guidelines

Total Students Served

2400 down from 2654

Total Contact Hours

376,474 down from 379,125

Total FTE for Reporting Period

1,467 down from 1,469

Opportunity Waiver

 

On –Campus

76 for an amount of $88,948

High Schools

71 for an amount of $23,825

Total Students

147 for a total amount of $112,773

 

Overall we have good enrollment.

Do we have any students in West Hall?  We do have students in West Hall, but when an opening comes up in Clinton or Glover they are moved. 

Dr. Beebe introduced TD Industries.  Mr. Mike Bailey is the manager and Cheryl Costello is the business development manager.  They are both helping us ease into the transition.

  • How is hiring going?  We are fully staffed except for a master electrician.
  • How was the change over with the employees hired from Sodexo?  We are using as many as we can.  We were surprised to lose the electrician. We are able to change some cultures. We are putting out a lot of fires and we are waiting for the process to flow.  We are getting involved with the new equipment.
  • How do the benefits packages compare? The benefits package is about the same.  TD is a people centered company with stock options and profit sharing.  TD is employee owned.  The culture is servant leadership.  We are still in the transition process but we are learning every day.  Things are going to be better.

Ms. Patricia Claxton discussed pre-bid for roofing.  At the end of May, a hail storm came through Snyder.  Nine of our buildings with shingles were affected; the 5 apartments, Dr. Beebe’s house, the two new dorms, and part of the annex.  The roofs were 10 years old.  Our insurance company inspected all of our buildings. We will bid per building so we could have one company or multiple companies. 

Dr. Beebe discussed certified values. Due to an error with Oxy Permian by Stephen Campbell, we have an $84 million reduction in values.  Larry Crooks sent us this information.  We have already approved our budget and tax rate.  With our tax rate of 33 cents, we were facing a $1,623,285 million loss.  We are now looking for $507,441. Our total loss is $2,130,726 million dollars.  We are not sure what we are going to do.  There is no recourse in their error of our values.  We have never had an error like this.  It is very frustrating that there isn’t any recourse.  Dr. Beebe will send this information across campus to let everyone know what we are facing.  We are desperately trying not to cut positions or reduce salaries.  This should not have happened. 

A September calendar was presented to the Board.

There was no information or questions from Board members

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • Welcomed everyone back to our Fall Semester on August 11th with a kick-off continental breakfast and Opening In-Service Session at the Coliseum.
  • On August 12th, the employee awards banquet was held in the recently renovated cafeteria.  Four people received 5 year awards, 6 people received 10 year awards, 6 people received 15 year awards, and our own Drew Bullard received a 20 year award, and Mr. Sam Walker received a 45 year award.  Special thanks to Mr. Presswood and Mr. Bullard for helping make the awards a special event.  Congratulations to all!
  • We enjoyed another successful move-in weekend on August 13th and 14th, thanks in part to First Bank & Trust and Holly’s Treats for treating our students to some delicious fare.
  • Filmed a TV commercial with Lorenzo Sands on Tuesday, August 16th to be broadcast on KTXS and MeTV.  It was suggested that the commercial run on our TV channel 22. 
  • Spoke to the Colorado City Lion’s Club on August 18th.  A lively question and answer period made for an enjoyable discussion.
  • A student athlete was bitten by a rattlesnake the evening of August 23rd.  After initially being treated at Cogdell, he was admitted to UMC in Lubbock where he received numerous treatments of anti-venom over a number of days.  Although he is happy to be back on campus, he has to wait for medical clearance before he can resume athletics.
  • On February 9th and 10th, WTC is going to host an ALICE (Alert, Lockdown, Inform, Counter, Evacuate) Training from 8:00 am – 4:00 pm.  This two-day instructor training course is designed to teach law enforcement as well as school, church, hospital, workplace administrators and employees skills and strategies that bridges the gap between the time a violent event begins and law enforcement arrives.  This scenario and classroom training complies with the new standard of care recently developed by the Federal Department of Education, the FBI, the Department of Homeland Security and the Federal Emergency Management Agency.  The cost is $595 per person and will allow the attendees to learn the strategies and be provided with materials to become an effective ALICE instructor in their own organizations.
  • Just a reminder to please submit your annual Board Training Certificate for reimbursement at your earliest convenience.  Thank you!

The scheduled executive session was cancelled. 

Motion by Mr. Richburg, seconded by Mr. Bullard to adjourn the meeting. Motion carried unanimously.

Date of next regular board meeting – October 10, 2016

Financials
September 2016
Check Register
September 2016
New Business
Roofing Proposals
Information & Discussion

Mr. Mike Thornton will hand out infrastructure update packets during the meeting.

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Academic Calendar

Athletic Calendar