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Board Member Dinner
Pruitt Community Room at 6:00 p.m.

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, November 9, 2015
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Riggan will give the invocation
    2. Recognize guests
    3. Introduction of the softball team and the men and women's rodeo teams

II.    Routine Matters

    1. Recommended Action

      1. Approval of Board meeting minutes October 12, 2015
      2. Approval of financial information October 2015

    2. New Business

      1. Consideration of approval of resolution between Western Texas College and Scurry County Appraisal District (Ms. Patricia Claxton)

III.   Information and Discussion

    1. Infrastructure update (Mr. Mike Thornton)
    2. November calendar
    3. Information and questions from board members
    4. Suggested agenda items
    5. President's report 

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Council
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel
    3. Real property

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.  Date of next Board meeting - December 14, 2015

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, October 12, 2015 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Tim Riggan

Absent:            Mr. Scott Richburg and Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Mr. Mike Thornton, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Ms. Stephanie Ducheneaux, Ms. Tammy Davis, Mr. Roy Bartels, Mr. Ralph Ramon, Ms. Kat Neilson, Dr. Berry Jordan, Dr. Alisa Carter

Others Present: Mr. Ben Barkley (SDN), Mr. Dillon Cullifer (student KGWB), and Ms. Morgan Scott (student KGWB)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Kidd gave the invocation.

The women’s golf team was introduced and members include: Kayla Bartley, Hereford, TX; Sydney Bowman, Fort Worth, TX; Emily Coleman, Stafford, England; Sarah Falcon, San Angelo, TX; McKenna Henderson, Eugene, OR; Bailee Watt, Casper, WY; Matt McCormick, assistant golf coach.

The men’s golf team was introduced and members include: Dylan Hatley, Dumas, TX; Ty Houtchens, Lubbock, TX; Jakeb Mikel, Palmer, TX; Field Spencer, Shallowater, TX; Matt McCormick, assistant golf coach. The following athletes were absent due to playing a tournament in Tyler, TX: Piers Berrington, Braintree, England; Elliot Fullalove, Kingswood, England; Jordan Hanley, Laleham, England; Tate McVay, Sturgis, SD; Zane Stafford, Levelland, TX; Tucker Tovar, Rockdale, TX; Todd Selders, head coach.

The women’s basketball team was introduced and members include: Kourtney Archuleta, Farmington, NM; Grace Dahl, Fort Worth, TX; Patience Day, Abbeville, LA; Carolina dos Santos Bianchi, Barretos, Brazil; Gabriela dos Santos Bianchi, Barretos, Brazil; Tiffany Finley, Apex, NC; Jasmine Green, Katy, TX; Jocelyn Jeffrey, Lovington, NM; Karli McCord, Seminole, TX; Malaik, Muhammad, Lincoln, NE; Jasmine Richardson, Corpus Christi, TX; Toni Smith, Fort Worth, TX; Jurnee Thomas, Rising Star, TX; Brianna Thompson, Lubbock, TX; Brittany Thompson, Lubbock, TX; Esther Udonsi, Garki, Nigeria; Katelyn Bigham,  manager; Dasha Neeley, manager, Clarissa Krum, assistant coach; and Daryl Davis, head coach.

The men’s basketball team was introduced and members include: Curtis Anderson, New Orleans, LA; Anton Bilous, Cherkassy, Ukraine; Stephen Brazelton, Trent, TX; Blayne Deen, Abilene, TX; Christian Hewitt, Toronto, Canada; Kevin Hicks, New Orleans, LA; Shannon James, Lafayette, LA; Shane Johnson, Killeen, TX; Kolbe Kinghorn, Springfield, MO; Xavier Ledet, Lafayette, LA; Tavon Ngangum, Silver Spring, MD; Jason Nunez, New York, NY; Traylin Prejean, Lafayette, LA; DJ Thorpe, Grand Prairie, TX; Jeffrey Uju, Chicago, IL; Andre Owens, assistant coach; Larren Silver, head coach. 

Motion by Mr. Bullard, seconded by Mr. Peterson to approve Board minutes of September 14, 2015. Motion carried unanimously. 

Motion by Mr. Peterson seconded by Mr. Bullard to approve the financial information for September 2015.  Motion carried unanimously. 

Consideration of approval of resolution between Western Texas College and Scurry County Appraisal District was tabled.

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the revisions to TASB policy DIA (Local) – Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd, to approve the revisions to TASB policy FFD (Local) – Student Welfare: Freedom from Discrimination, Harassment, and Retaliation.  Motion carried unanimously.

Information and Discussion

Mr. Mike Thornton presented the infrastructure update.

Concrete: In phase two of Project 1, the first pour of concrete is scheduled to begin Thursday, October 15, from HPE south entrance to steps east of Barkowsky Hall.

  • Handrail sleeves and forms are set.
  • New access to re-route foot traffic will be set after the concrete is poured.
  • Renovation of HPE interiors will begin in Package 2 after the concrete is poured.

Air Handling Units (AHUs):

  • AHU completed in Building 6 (Social Science) and is cooling correctly.
  • AHUs in the dining area and in Building 4 (Science) are up and running.
  • Two units per week are being scheduled.

Asbestos Abatement:

  • After the dining hall AHUs are complete and functioning, abatement for new dining hall addition can begin for Package 2.
  • Teinert will continue to work with college personnel as to the progress and readiness for back area of dining hall.

Asphalt and Concrete Patch:

  • Asphalt patches for the current domestic water loop work should be complete within the next two weeks or less.

Domestic Water Line:

  • 400 feet remains before the new water loop is complete.
  • New line is through the welding yard.
  • Continue to tie in buildings to the new line through this month.

Electrical Conduit:

  • New conduit is in place to transformer C (west of campus) and is ready for concrete to be poured for the pad.

Project 2:

  • HPE cardiovascular renovation (pool area) is the first project.
  • HPE office renovations (current cardiovascular location) will begin next.
  • HPE locker rooms scheduled for renovation in summer 2016.
  • AHU in current dining room has been replaced.  Next is to put up a temporary wall at the back of the dining hall in preparation of asbestos abatement.  Then, relocation of north entrance doors and the addition of another entrance to dining hall in preparation for the new dining hall expansion.
  • Main level restrooms in the Student Center are scheduled for renovations in summer 2016.
  • Fine Arts Building asbestos abatement is scheduled over our Thanksgiving holiday.  The lobby and hallway renovations are scheduled during our Christmas break.
  • Fine Arts Theatre lighting specifications are currently underway with Texas Scenic.  Bids will be requested after specifications are reviewed by PSC, Teinert, and WTC.
  • Grounds Maintenance building renovations will be scheduled as vendors are on campus for other like projects.

A packet of renovation progress pictures were given to the Board.

Britt Canada presented the enrollment report.  Our current headcount is 2126 with 367,024 contact hours. Full-time students decreased, but part-time students increased. Vocational career majors increased and our dual credit numbers increased. We have 31.1% Hispanics which helps us receive grants.  Students under 20 years old increased. Mitchell County and Nolan County provide us with the highest number of students in our service area besides Scurry County.  Continuing Education headcount was 528 from June through August with 12,101 contact hours.  Seventy-nine students took advantage of our on-campus Opportunity Waiver for a total of $89,665. Seventy-six high school students took advantage of the Opportunity Waiver for a total of $27,948

An October calendar was presented to the Board.

There was no information or questions from Board members:

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • WTC participated in Roseland’s West Texas Oil and Gas Expo in Midland at the Horseshoe Arena on September 16th and 17th.  Our unique fire simulator trailer, brought to the Expo by Donna Cutler and Aaron Greene, was a big hit and many employers have requested further information about available training opportunities for their staff.
  • As president of the WJCAC (Western Junior College Athletic Conference) this year, I presided over the Quarterly President’s and Conference meetings in Abilene, and attended the NJCAA Region 5 Fall meeting with Tammy Davis on September 24th and 25th.
  • Attended a special president’s only TACC meeting in Austin on September 30th.  A lively discussion was had regarding the search for President Emeritus Rey Garcia’s successor. The executive committee is hoping to be able to recommend a suitable hire by December.
  • Our annual Fall Fest to benefit the Scurry County United Way will be this Thursday, October 15th at the Coliseum from 6:00 to 8:00 pm; with the costume parade beginning at 6:16 pm. Single wrist bands are $12, a 2 pack is $20, and a 4 pack is $35.
  • Just a reminder to please submit your annual Board Training Certificate for reimbursement at your earliest convenience.
  • Save the Date! The annual WTC Christmas Party at the president’s house will be Thursday, December 3rd from 5:30 pm to 7:30 pm. It’ll be here before you know it so please put it on your calendar now!

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel.  At the conclusion of the executive session, the board reconvened.   No action was taken.

Date of next regular board meeting – November 9, 2015

 

 
Financials
October 2015 financials
Check Register
October 2015 check register 
New Business
Resolution between Western Texas College and Scurty County Appraisal District 
Information & Discussion

Mr. Mike Thornton will discuss the infrastructure update.

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Academic Calendar

Athletic Calendar