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Board Member Dinner
Pruitt Community Room, 6:00 p.m.

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, November 14, 2016
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Bullard will give the invocation
    2. Recognize guests
    3. Introduction of the baseball team, men and women golf teams, athletic trainers, and Student Support Services

II.    Routine Matters

    1. Recommended Action

      1. Approval of Board minutes October 10, 2016
      2. Approval of financial information October 2016
      3. Personnel
        1. Consideration of approval to fill the instructor of chemistry/criminal justice position (Ms. Stephanie Ducheneaux)

    2. New Business

      1. Consideration of approval of Western Texas College Strategic Plan (Mr. Britt Canada)
      2. Consideration of approval of a Resolution of Western Texas College approving the amendments to the WTCTax Abatement Guidelines and Criterias  (Ms. Patricia Claxton)

III.   Information and Discussion

    1. Infrastructure update (Mr. Mike Thornton)
    2. Personnel update (Dr. Beebe)
    3. Standard and Poor's (Ms. Patricia Claxton)
    4. 4-day academic week (Ms. Stephanie Ducheneaux)
    5. November calendar
    6. Information and questions from Board members
    7. Suggested agenda items
    8. President's report

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next regular Board meeting - December 12, 2016

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, October 10, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Scott Richburg, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan

Absent:           

Staff Present:  Dr. Barbara Beebe, Mr. Jerry Dever, Mr. Roy Bartels, Mr. Mike Thornton, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Ms. Tammy Davis, Mr. Britt Canada, Mr. Geron Scates, Mr. Brent Burleson, Ms. Kat Schlegel, Mr. Darryl Davis

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Tim Riggan gave the invocation.

The women’s basketball team was introduced and members include: Alexis Baston, Hurst, TX; Payton Berger, Azle, TX; Tamika Dixon, Fulsheer, TX; Myra Garcia, El Paso, TX; Raquel Horta, Albuquerque, NM; Rosemary Ilanq, Greenfield, MA; Kyra Lewis, Midland, TX; Reece Quigley, Lubbock, TX; Yaritza Rivas, Midland, TX; Catara Samuel, Amarillo, TX; Jauslynn Shephard, Lubbock, TX; McKenna Spikes, Vernon, TX; Esther Udonsi, Garki, Nigeria; Allison Valdez, Midland, TX; Caitlyn Bigham, manager, Alex Brazil, manager, Ariel Braker, assistant coach, and Darryl Davis, head coach.   

The men’s basketball team was introduced and members include: DaQuan Jeffries, Edmond, OK; Kevin Hicks, New Orleans, LA; Josh Proche, Dallas, TX; Jordan Tolbert, Houston, TX; Zarious Moffett, Dallas, TX; Jordan Evans, Waco, TX; Brian Roberts, Cleveland, OH; Jordon Fullerton, Toronto, Canada; Ja’Niro Lane, Texarkana, TX; Christian Bennings, Lubbock, TX; Traylin Prejean, Lafayette, LA; Anton Bilous, Cherkassy, Ukraine; Demarcus Hartsfield, San Antonio, TX; Kolbe Kinghorn, Springfield, MO; Nigel Allen, Port Allen, LA; Ruben Freeman, Temple, TX; David Allen Lyons, Dallas, TX; Lorenzo Anthony, assistant coach, and Andre Owens, head coach.

The women’s softball team was introduced and members include: Jordan Ruiz, Snyder, TX; Rachel Gawdun, Tempe, AZ; Carmen Spring, Corona, CA; Sarah Nagy, Kerrville, TX; Aryn Flores, Midland, TX; Tobi Bonifacio, Kihei, HI; Addison Jobe, Lubbock, TX; Bailey McAlpine, Amarillo, TX; Breanna Jacobs, Alamogordo, NM; Naudia Gonzalez, Snyder, TX; Alyssa Adames, Victoria, TX; Abby Garcia, Sweetwater, TX; Kawena Cabrera, Wailuku, HI; Jaden Shoults, Midland, TX; Priscilla Guzman, Snyder, TX; Kaitlyn Hicks, Silsbee, TX; Melanie Sendejo, Seminole, TX; Melanie Jeagers, assistant coach, and Rome McNary, head coach.

Motion by Mr. Richburg, seconded by Mr. Peterson to approve Board minutes of September 12, 2016. Motion carried unanimously. 

Motion by Mr. Richburg, seconded by Mr. Riggan to approve the financial information for September 2016.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Bullard to award the roofing proposal to J. Ferg Pros for the removal and replacement of roofs with composition shingles for 9 buildings for $175,665.10.  Motion carried unanimously.

Information and Discussion

Mr. Mike Thornton presented the infrastructure update.  Projects 1, 2, and 3 should be finished by the end of the month.  A walk through will be conducted tomorrow with a punch list.  The renovations really look good. 

Dining Hall/Student Center:

  1. First coat of paint is complete in new dining hall
  2.  Ceramic floor tile is being installed
  3. Vent hood for kitchen equipment installed
  4. Exterior stucco of dining hall is complete
  5. Preparing to pour sidewalk at exterior of dining hall

HPE:

  1. New HPE offices are complete
  2. Locker rooms and restrooms are down to sheet vinyl flooring to be complete

Plant:

  1. Complete

Grounds Maintenance:

  1. Complete

Domestic Water:

  1. Complete

Plaza/Corridor:

  1. Working on touching up concrete and caulking joints
  2. Painting/patching of exterior walls is nearing completion
  3. Working on cleaning up the site

AHU’s:

  1. Complete

Fine Arts:

  1. New theatre lighting is complete
  2. Theatre flooring is complete
  3. New seats are complete. Seating will hold 143 people.

Pictures were given to the board. 

Dr. Beebe discussed personnel.  Mr. Sam Hayes, head men’s soccer coach, resigned at the end of September for personal reasons.  Mr. Brent Burleson is our new Director of Safety and Security, and he began his duties today.  We are thrilled to have him.  Mr. Burleson was asked what his philosophy was.  He stated he remembers what it was like to be 18 years old.  Kids will be kids but they have rules that must be followed.  It hasn’t been bad so far.  We have 12 part-time security officers. 

Dr. Beebe also discussed graduation.  We are moving graduation to 10:00 am on May 5th.  We normally have graduation in the evenings.  Dr. Beebe would love for the board to attend graduation. We are moving graduation to the morning in hopes that more students will walk since they will finish up finals the day before.  Prison graduation will be held the Monday after campus graduation at 1:00 pm.  Campus graduation will be held at the Coliseum.  We are going to see how the time change goes. 

An October calendar was presented to the Board.

There was no information or questions from Board members

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • Patricia and I met with Larry Crooks, Stephen Campbell, Ella Helms and John Everett on September 14th to discuss the error in TJ Pickett’s values and its impact on WTC and other Scurry County taxing entities.
  • Sheila Williamson, our Director of HR, and I attended an Employee Law Seminar presented by Underwood Law on September 15th in Lubbock, which was cut short by the report of a suspicious armed man on campus.  Thankfully it was a case of mistaken identity, however staff, under the direction of Mr. Ralph Ramon, handled the event as they should have and everyone followed directions and remained as calm as possible.
  • Friday, September 16th, WTC and numerous other entities received quite a bit of property damage from a strong afternoon thunderstorm. We have had all damage appraised and are not in the process of repairing the various areas that were damaged.
  • On September 20th, attended a DOL briefing regarding the new Wage and Hour Act regulatory changes.  The new minimum salary has essentially been doubled and is now set at $47,476. This will affect a number of individuals at WTC and administrative staff is working on how to best manage the new initiative.
  • Tammy Davis and I attended the WJCAC and NJCAA Region V meetings held in Abilene on September 22nd and 23rd.  I filled in for Robert Riza, the in-coming Conference President as he was out recuperating after a recent surgery.
  • Along with Patricia Claxton, attended a (PFIA) Public Funds Investment Act Workshop in Abilene on the 29th to fulfill our mandatory 5 hours of training. Always an interesting session.
  • Ella Helms and I met with Larry Crooks and Mike Hartman on October 5th to further discuss the impact of Pickett’s error.  We then each drafted a letter to the appraisal district reiterating the impact the error has on our entities and our willingness to proceed as necessary to try and recover our losses.  Estimated revenue loss after certification and corrections, updates as of September 28th, WTC $277,200, Cogdell $247,599, and Snyder ISD $103,119.
  • Just a reminder to please submit your annual Board Training Certificate for reimbursement at your earliest convenience.
  • It is my pleasure to announce an administrative staff member’s promotion.  Based on exemplary service to WTC and continually always going above and beyond, Mr. Ralph Ramon has been promoted to Vice President and Dean of Student Services.  Congratulations Ralph!

The scheduled executive session was cancelled. 

Motion by Mr. Richburg, seconded by Mr. Bullard to adjourn the meeting. Motion carried unanimously.

Date of next regular board meeting – November 14, 2016

 

 
Financials
October 2016 Financials 
Check Register
October 2016 Check Register
New Business

Western Texas College Strategic Plan

Our Strategic Plan is based on our Mission Statement and the associated goals and objectives.

Mission Statement

Western Texas College is committed to excellence as it challenges students to reach their full potential. 

The institutional goals of Western Texas College are to:

  1. Provide quality education for pre-professional, general, career, technical, workforce and foundational students
  1. Enhance student life through campus activities

  2. Provide support services that help students, staff and faculty succeed

  3. Provide a safe learning environment that encourages and facilitates social, cultural, economic, and community development

  4. Promote life-long learning  that encourages critical thinking, skill development, communication proficiency, art and cultural appreciation and civic responsibility

The five institutional goals of the College’s Mission Plan inform our proposed Strategic Plan through related objectives, strategies and initiatives:

1. Quality Education and Accessibility  – Includes objectives designed to increase access to higher education

2. Student Life and Engagement – Includes objectives designed to help students reach their educational goals, as well as improve social and    personal    skills. Can involve community involvement

3. Success and Support Services – Includes objectives designed to support the entire college community (students, faculty, and staff).

4. Learning Environment –Includes objectives  designed to improve safety and efficiency of the campus infrastructure and physical plant

5. Life-long Learning – includes objectives designed to encourage learning in students and employees. For employees, professional development is          important.

For example:

If the goal was to improve community engagement, than an objective might be to add additional classes at College on the Square. A strategy might be to have a total of at least 10 classes in the next 6 months. An initiative would be to have a specific person identify and schedule those classes.

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Exhibit "A" and "B" are one document. They are separated for easier reading. 

Resolution for amendments to WTC Tax Abatement Quidelines and Criterias. 

Exhibit "A" - For projects located outside the city limits of the City of Snyder, Texas

Exhibit "B" - For projects located inside the city limits of Snyder, Texas

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Information & Discussion

Mr. Mike Thornton will present the infrastructure update.

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Dr. Beebe will discuss personnel updates.

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Ms. Patricia Claxton will discuss Western Texas College's Standard and Poor's rating.

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Ms. Stephanie Ducheneaux will discuss our 4-day academic week.

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Academic Calendar

Athletic Calendar