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Board Member Luncheon
Pruitt Community Room 11:30 am




Board Meeting, 12:30 P.M.
Monday, November 13, 2017
Palmer Hall Boardroom


I.     Call to Order

    1. Mr. Mike McWilliams will give the invocation
    2. Recognize guests
    3. Introduction of the baseball team and track team

II.    Routine Matters

    1. Recommended Action

      1. Approval of Board minutes October 9, 2017
      2. Approval of financial information October, 2017
      3. Personnel
        1. Consideration of approval to fill the Dean of Technology and Information Security position (Dr. Beebe)

    2. New Business

      1. Consideration of approval of Tax Abatement between Western Texas College and Fluvanna Wind Energy 2, LLC (Mr. Mike Hartman)
      3. Consideration of approval of resolution of nominations for the Scurry CAD Board of Directors Election for 2018-2019 (Ms. Patricia Claxton)

III.   Information and Discussion

    1. Scurry County agreement addendum (Dr. Beebe)
    2. Personnel update (Dr. Beebe)
    3. November calendar
    4. Information and questions from Board members
    5. Suggested agenda items
    6. President's report

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.    Date of next regular Board meeting - December 11, 2017


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, October 9, 2017, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan

Absent:            Mr. Scott Richburg

Staff Present:  Dr. Barbara Beebe, Ms. Stephanie Ducheneaux, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Mr. Roy Bartels, Ms. Donna Cutler, Ms. Tammy Davis, Mr. Brad Carter, Ms Kat Neilson

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Jay Kidd gave the invocation.

The women’s basketball team was introduced.  Members include:  Corbriyana Wingfield, Wichita Falls, TX; Allison Valdez, Midland, TX; Jauslynn Shephard, Lubbock, TX; Catara Samuel, Amarillo, TX; Kyra Lewis, Midland, TX; Reece Quigley, Lubbock, TX; Hanna Carr, Wall, TX; Avery Gregory, Lubbock, TX; Sayanna Roy, Gross Pointe, MI; Meosha Barnum, Bienville, LA; Brooklyn Courtney, Post, TX; Yaritza Rivas, Midland, TX; Mayra Garcia, El Paso, TX; Hayden Hand, Amarillo, TX; McKenna Spikes, Vernon, TX; Lindsey Hearn, Lubbock, TX; Anna Phillips, assistant coach; Darryl Davis, head coach.

The men’s basketball team was introduced.  Members include:  James Edwards, Seattle, WA; Miles McDougal, Duncanville, TX;   JaRian Spells, Dickinson, TX; Isaiah Boissard, Montgomery, NY; Ruben Freeman, Belton, TX; Nigel Allen, Port Allen, LA; Zac Saddler, New Braunfels, TX; Jack Neale, New Zealand; Jordon Fullerton, Canada; Ja’Niro Lane, Texarkana, TX; Da’Rhon Mitchell, Fort Worth, TX; Johnnie Jones, Chicago, IL; Sergio El Darwich, Lebanon; Demarcus Hartfield, San Antonio, TX; Dieu Merci Betoukoumessou, Canada; Carson Hammond, Belton, TX; Izaiah Jones, Belton, TX, Lorenzo Anthony, assistant coach; Andre Owens, head coach. 

The softball team was introduced and the members include:  Amy Magallanez, San Antonio, TX; Amanda Long, Hermleigh, TX; Carmen Spring, Corona, CA; Mireya Hernandez, Lubbock, TX; Aryn Flores, Midland, TX; Claudia Gutierrez, Snyder, TX; Mya De La Fuente, Plano, TX; Maria Rosales, Perryton, TX; Ashlynn Bradley, Aztec, NM; Bailey McAlpine, Amarillo, TX; Cheyenne Potts, San Antonio, TX; Shay Watson, Crosby, TX; Janae Sustaita, El Paso, TX; Bridgette Krippel, Forth Worth, TX; CheyAnne Simkins, Farmington, NM; Angelica Medina, El Paso, TX; Rome McNary, head coach. 

Motion by Mr. Riggan, seconded by Mr. Bullard to approve the Board minutes of September 11, 2017, Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the financial information for September, 2017.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Riggan to approve the fall small class report.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. McWilliams to approve the resolution nominating Mr. Fred Cross, Mr. Joe Taylor, and Mr. Jerry Boyd for the Scurry CAD Board of Directors Election for 2018-2019. Motion carried unanimously.

Mr. Britt Canada updated the Board of SACSCOC Information.  The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) is the regional accreditation authority for Western Texas College.  They will be here next week starting on Sunday.  Thursday will be our exit session.  We feel like we have done our job.  We have shared information with the campus and with our Board.  Dr. Beebe has sent numerous emails across campus with information regarding SACS.  We have done our best to be prepared.  They will verify the information we sent them is what we are doing.  We have to meet certain standards.  There are nine people on the committee and they are from states other than Texas.  They are not here to interrogate us but to verify information.  Integrity is essential.  We had to verify and justify what we do.  They will meet with some Board members, but it can’t be a quorum.  They will also meet with various staff, faculty and students.  Dr. Beebe wrote up the process and will send it across campus.  SACS covers eleven states.  We have included everyone one campus in this process.  We do not know what they will ask during the interviews.  Britt will bring the report to the Board in November. 

Mr. Britt Canada discussed the enrollment report.  Our fall enrollment is 2252; 363,152 contact hours; 402 sophomores which is an increase of 103 from last year; 31.4% Hispanic; headcount for Continuing Education is 2016 with 10,147 contact hours.  Total students served are 2468; total contact hours are 373,299.  Opportunity Waiver:   167 students received the award for a total of $125,139.

An October calendar was presented to the Board.

Questions from Board members:  Mr. Peterson stated the American Flag flown after dark had to be illuminated.  Do we do this?  The flags on campus are taken down each evening.  The flags on the sports fields are illuminated. 

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Hosted the September Kitchen Cabinet meeting in the Pruitt Room on September 12th.
  • Preparation for our upcoming SACSCOC Accreditation visit next week continues.  Numerous meetings have been, and will continue to be held regarding our Quality Enhancement Plan (QEP), logistics, individuals to be interviewed, technology preparations of hotel and campus workrooms, etc.  Lunch in the WTC cafeteria with three representatives of the Board of Trustees and select SACS committee members is tentatively scheduled for Wednesday, October 18th from 12:15 to 1:30 pm.
  • Served as a member of the On-Site SACSCOC merger/acquisition substantive change committee at River Parishes Community College in Gonzales, Louisiana September 17th through the 21st.  An intense visit to their three campus sites and the writing of two reports was great preparation for our own upcoming visit!
  • WTC College Relations, led by Ben Martin, arranged a pre-game tailgate activity at the Snyder High School homecoming.  Hot dogs, burgers,, water and soft drinks were provided. A number of people stopped by and learned more about the opportunities at WTC.
  • Attended the WJCAC and NJCAA meetings in Abilene September 28th and 29th.  As usual, a spirited discussion was held by the WJCAC athletic directors, presidents and the NJCAA Region 5 members.   Tammy is highly thought of with the group. 
  • A lively “Beyond Boarders, Continued” Forum, a follow up to the first Beyond the Borders Forum held in the spring, was held Monday, October 2nd.  Approximately 60 students, faculty and community members attended.  The 5 panel members consisted of three students, Mr. Ralph Ramon and Mr. Raul Alcala. 
  • College on the Square will be hosting an information luncheon for area businesses this Wednesday regarding our new eight week commercial driver’s license (CDL) training beginning Monday October 23rd.  We partnered with the County to use their vehicles.  We have seven part-time instructors.  Classes will be held Monday – Friday from 6:00 pm to 10:00 pm.  Cost of the course is $4,000, but students can receive help through two different entities. 
  • Reminder:  the Snyder High School Athletic Hall of Honor luncheon will be held this Friday at Martha Ann’s at noon.  Any board member interested in attending please let me know. 

The scheduled executive session was cancelled.   

Motion by Mr. Riggan, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – November 13, 2017


October Financials
Check Register
October Check Register  
New Business

Tax Abatement between Western Texas College and Fluvanna Wind Energy 2, LLC 


Resolution of Nominations for the Scurry CAD Board of Directors Election for 2018-2019

Information & Discussion

Dr. Beebe will discuss the Scurry County agreement addendum. 


Dr. Beebe will present the personnel update.


Academic Calendar

Athletic Calendar