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Board Member Dinner
Visitor Center, 11:30 am



Board Meeting, 12:15 P.M.
Monday, May 9, 2016
Palmer Hall boardroom


I     Call to Order

    1. Mr. Riggan will give the invocation
    2. Recognize guests

II.    Routine Matters

    1. Recommended Action

      1. Approval of Board minutes April 11, 2016
      2. Approval of financial information April 2016

    2. New Business

      1. Consideration of approval of tax abatement between Lincoln Clean Energy and Western Texas College (Ms. Patricia Claxton)
      2. Consideration of approval of early debt payoffs (Ms. Patricia Claxton)
      3. Consideration of approval to fill men's soccer head coach position (Ms. Tammy Davis)
      4. Consideration of approval to fill men's basketball head coach position (Ms. Tammy Davis) 
      5. Consideration of approval of Ms. Janet Spence to serve on the Foundation Board (Ms. Kat Neilson)
      6. Consideration of approval of Ms. Deborah Boyd to serve on the Foundation Board (Ms. Kat Neilson)

III.   Information and Discussion

    1. Infrastructure update (Dr. Beebe)
    2. Bandwidth (Mr. Roy Bartels)
    3. Resignations (Dr. Beebe)
    4. May calendar
    5. Information and questions from board members
    6. Suggested agenda items
    7. President's report


EXECUTIVE SESSION: The board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next board meeting - June 13, 2016


The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, April 11, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Mike McWilliams, Dr. Jay Kidd, Mr. Scott Richburg

Absent:            Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Mr. Roy Bartels, Mr. Mike Thornton, Ms. Stephanie Ducheneaux, Ms. Kat Neilson

Others Present: Mr. Ben Barkley (SDN), Mr. Will Furgeson (Lincoln Clean Energy), Mr. Jason Price (Sodexo)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Richburg gave the invocation.

The meat judging and show teams were introduced.  Members include:  Legrand Bouyi, Amarillo, TX (meat judging); Heidi Cook, Goldwaite, TX (meat judging and show team); Tracer Jones, Snyder, TX (meat judging and show team); Abigail Talbot, Star, ID (meat judging); Megan Choate, Plano, TX (show team); Cole Stanley, Midland, TX (show team); Ashley Semler, Plano, TX (meat judging and show team); LeAnn Hall, Hermleigh, TX (meat judging); Reyna Delgado, Lewisville, TX (meat judging and show team); Cari Berry, Hermleigh, TX (meat judging); Jessica Colvin, coach; and Landon French, assistant coach (absent).

The athletic trainers were introduced and members include: Katherine Toland, Sweetwater, TX; Darci Duncan, Amarillo, TX; Staci Costillo, Sweetwater, TX; Shyla Chase, Abilene, TX; Sarah Andrews, Westbrook, TX; Mitzi Lopez, Hermleigh, TX; Alyssa Chavez, El Paso, TX; Araceli Martinez, Waco, TX; Jose Barazza, El Paso, TX (absent); Trint Palmer, athletic trainer; Mark Wiseman, assistant coach.

The Honor Code students were introduced and members include: Andrea Delgado, Mexico; Darci Duncan, Amarillo, TX; Jason Nunez, New York, NY; Marcennia Milburn, Memphis, TN; Ashley Semler, Plano, TX; Brooke Berding, Round Rock, TX; Adrianna Hernandez, Snyder, TX; Ben Martin, advisor; and Melanie Graf, advisor.

The Phi Theta Kappa officers were introduced:  Darci Duncan, Amarillo, TX (vice president); Andrea Delgado, Mexico (treasurer); and Andres Delgado, Mexico (president); Jennifer Evans, advisor.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve Board minutes of February 8, 2016. Motion carried unanimously. 

Motion by Mr. Peterson seconded by Mr. Richburg to approve the financial information for February 2016 and March 2016.  Motion carried unanimously. 

Motion by Mr. Richburg, seconded by Mr. Bullard to approve the Certification of Unopposed Candidates.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Richburg to approve the Order of Cancellation for the May 7, 2016 Election.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. McWilliams to approve Lincoln Clean Energy tax abatement application.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. McWilliams to approve review of TASB policy CAK (Legal) and CAK (Local) Appropriations and Revenue Sources – Investments.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Richburg to approve Western Texas College’s Mission Statement.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Richburg to approve the review of TASB policy update 31 legal policies.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. McWilliams to approve the adoption of TASB policy update 31 local policies.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the following 2016-2017contract renewals:

  1. Andrea Albus
  2. Roy Bartels
  3. Donny Brown
  4. Mitch Brumbelow
  5. Britt Canada
  6. Alisa Carter
  7. Brad Carter
  8. Reynel Chavez
  9. Patricia Claxton
  10. Jessica Colvin
  11. Fanta Cooper
  12. Tammy Davis
  13. Darryl Davis
  14. Cody Dennison
  15. Jerry Dever
  16. Stephanie Ducheneaux
  17. Whitney Estes
  18. Dana Fahntrapp
  19. Rob Fields
  20. Shawn Fonville
  21. Melanie Graf
  22. Garrett Hicks
  23. Misty Hinton
  24. Floyd Holder
  25. Candis Kelley
  26. Sandy Kinman
  27. Steve Komppa
  28. Ping Lu
  29. Richard Martinez
  30. Frank McLen
  31. Rome McNary
  32. Anna Moschopoulos
  33. David Newman
  34. LaVeeda Newsome
  35. Ray Newton
  36. Teresa Newton
  37. Trint Palmer
  38. Judith Petersen
  39. Ralph Ramon
  40. Greg Rhodes
  41. Ava Russell
  42. Geron Scates
  43. Patrick Schneider
  44. Jeffrey Schramm
  45. Todd Selders
  46. Jason Serafine
  47. Donald Sewell
  48. Larren Silver
  49. Lance Smith
  50. N.C. Smith
  51. Glenn Sullivan
  52. Mike Thornton
  53. Shawn Uhlenhake
  54. Sam Walker
  55. James Williams

Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Peterson to approve Mr. Drew Bullard to continue to serve on the Scurry County Museum Board.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Richburg to approve Mr. Eddie Peterson to continue to serve on the Foundation Board.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Dr. Kidd to approve Mr. Mark McClain from Big Country Electric to serve on our Foundation Board.  Motion carried unanimously.

Information and Discussion

Mr. Mike Thornton presented the infrastructure update for February and March.

  • Dining Hall/ Student Center
    • Underground plumbing changes have been completed
    • New grease trap has been completed
    • Concrete slab for dining addition has been poured
    • Preparations underway for steel to be erected
  • HPE
    • Backfill in pool area completed and concrete poured
    • New reception and storage rooms framed and electrical installation underway
    • Demolition completed for ceiling, lights and ducts in old racket ball court completed
    • Asbestos abatement completed
  • Physical Plant
    • Continuing piping in the new installed equipment
    • Electrical being installed to new pumps
    • New intake fans, louvers installed and roof penetrations have been repaired
    • Teinert and WTC coordinating with Oncor for new primary power switch
  • Grounds Maintenance Building
    • North canopy addition and fences complete
    • East wash bay addition ready for concrete slab
    • New rook completed
    • Mechanical work, heaters and louvers underway
  • Domestic Water Loop
    • Completed
  • Plaza/Corridor
    • New fresh air duct installation complete at Student Center
    • New transformer has been set next to Fine Arts
    • Excavation complete between LRC and Administration Building
    • Chilled water lines installed and select backfill complete
    • North entrance steps to Fine Arts completed
    • Trench drain between LRC and west courtyard completed
    • New chill water lines to LRC and West Hall completed
    • Student Center is next to complete chilled water lines (last building)
  • Air Handling Units
    • Last four units have been ordered and awaiting arrival in mid-April
    • Test and balance of units installed continues
  • Fine Arts
    • Construction change order in progress for ceiling replacement and lighting in southwest hallway

Pictures were given to the board. 

Ms. Patricia Claxton stated we are in the fifth year of our current maintenance contract.  We have had several vendors approach us and we will look at what is most affective for WTC.  Patricia will send out the proposals in a couple of weeks and they will be due in June.  She expects four companies to reply.  She will form a committee that will look at the proposals and the top 2 will come to campus to present.  Hopefully a recommendation will be presented to the board in July. Sodexo has our current contract. 

Mr. Roy Bartels stated we are going out for bid/proposals on our telephone provider.  We currently spend over $8,000 per month with AT&T.  An option is to bundle phones and internet.  Roy hopes we can save 20 – 30% on our bill. 

An April calendar was presented to the Board.

There was no information or questions from Board members.   

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • Attended the candidates Q&A forum (Commissioners Court and District 19 House Reps) at Martha Ann’s on February 9th, sponsored by our own Drew Bullard, County Chairman of the Scurry County Republican Party.  There were over 150 people in attendance.
  • Roy Bartels and I participated in the Texas Regional STEM Degree Accelerator Press Event at Odessa College on Thursday, February 11th to publicize the receipt of our $550,000 Education and Workforce partnership grant focusing on students in the energy field.
  • Held two recent forums for students, staff, and faculty regarding the Campus Carry law that takes effect in August 2017.  The first was held on Tuesday, February 16th at 7:00 pm, and the second on Thursday, March 31st at 1:00 pm.  A panel of six individuals; two faculty, Dean Ralph Ramon, Police Chief Luecke, our Director of Security Lee Ortiz, and I fielded numerous questions.  A total of over 200 people attended and lively discussions were had. We are watching what the universities are going to do.  We will have a forum for the community at Snyder I.S.D.
  • Spoke at the GED graduation at the Smith Unit on Saturday, February 27th.  Nineteen individuals earned their high school credentials and a number of them intend to continue their education at WTC.
  • Psi Zeta, WTC’s chapter of the Phi Theta Kappa honor society, inducted 25 new members on Sunday, March 6th.  We are excited to have recently been named a five star chapter, the highest honor a chapter can receive.
  • Presented our first Distinguished Alumni Award to Deborah Pruitt Boyd during our first alumni reception on Saturday, April 2nd.  A number of staff, faculty, and alumni were in attendance, and we look forward to continuing the tradition each year.  A special thanks to Drew Bullard for attending. 
  • Patricia Claxton and I attended the Scurry County Mineral Value Update meeting presented by Larry Crooks and Stephen Campbell this morning.  With the price of a barrel now down about 30% from 2015 ($38/bbl compared to $54/bbl), the profit margin drop is approximately 40%.  For 2017, the Energy Information Agency is forecasting approximately $47/bbl.
  • We are having our last blood drive of the semester this Thursday the 14th, from 9:30 am – 2:00 pm in the Student Center.  Appointments can be made online or by calling Korie Allen at 574-7623. Everyone is encouraged to donate.
  • Reminder that the 2016 Snyder Chamber Banquet is being held on Thursday, April 21st at 6:00 pm at The Coliseum.  Black and white casual attire is requested.
  • Representative Dusty Burrows has agreed to be our commencement speaker at this year’s graduation on Friday, May 6th.  If you are able to attend this year, please let me know by May 5th so that we can arrange the correct seating on stage.  We’d love for you to honor our graduates with your presence.

The scheduled executive session was cancelled. 

Date of next regular board meeting –May 9, 2016 

April 2016 financials 
Check Register
April 2016 check register
New Business

Tax abatement between Lincoln Clean Energy and Western Texas College


Early Debt Payoffs

Information & Discussion

Dr. Beebe will present the infrastructure update.


Mr. Roy Bartels will discuss badwidth on campus and in the dorms. 


Academic Calendar

Athletic Calendar