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WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 5:00 P.M.
Tuesday, March 18, 2014
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Richburg will give the invocation
    2. Recognize guests

II.     Routine Matters

    1. Recommended Action

      1. Approval of Board minutes February 11, 2014
      2. Approval of financial information February 2014
      3. Personnel
        1. Consideration of approval of resignation of Mr. Jeremiah Boatright, Dean of Workforce and Continuing Education

    2. New Business

      1. Consideration of approval of Certification of Unopposed Candidates
      2. Consideration of approval of Order of Cancellation for the May 10, 2014 Election
      3. Consideration of approval of a Resolution authorizing the issuance of "Scurry County Junior College District Maintenance Tax Notes, Series 2014"; specifying the terms and featrues of said Notes; providing for the payment of said Notes; and resolving other matters incident and related to the issuance, sale, payment and delivery of said Notes, including the approval and execution of a Paying Agent/Registrar Agreement and the approval and distribution of an Official Statement.

III.   Information and Discussion 

    1. Infrastructure update
    2. March calendar
    3. Information and questions from Board members
    4. Suggested agenda items
    5. President's report

 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Council
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session

IV.    Date of next regular Board meeting - April 14, 2014

 
Minutes
 

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:15 p.m. on Tuesday, February 11, 2014 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Scott Richburg, Mr. Eddie Peterson

Absent:           

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Tammy Davis, Mr. Mike Thornton, Mr. Jeremiah Boatright, Ms. Laura Caswell, Dr. Berry Jordan, Mr. Roy Bartels, Ms. Fanta Cooper, Mr. Britt Canada

Others Present: Mr. Ben Barkley (SDN), Mr. Gary Ferguson (PSC), Mr. Allan Wolf (PSC), Mr. Nathan McQuillan (Baker-Aicklen), Mr. John Blackburn (Government Capital)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Peterson gave the invocation.

The men/women track and field team was introduced.  Member of the men’s team include:  Blake Bartlett, Freeport, Bahamas; Jimmy Brooks, Wyomissing, PA; Rashard Clark, Los Angeles, CA; Zach Dajda, North Richland Hills, TX; Jerome Gatewood, Universal City, TX; Nikalas Graves, Lynchburg, VA; Aaron Hamilton, Chicago, IL; Aaron Lecesne, Houston, TX; Lenell Perkins, Chicago, IL; Kevin Sanders, Waco, TX; Sydney Scruggs, Irvington, NJ; Joshua Stubbs, Nassau, Bahamas; Justin Wilson, McKinney, TX; Oraine Wint, Bellfield, Jamaica; Daniel Gysai, Ghana, Ivan Medina, Puerto Rico. Members of the women’s team include: Alexis Calamease, Grand Prairie, TX; Azalia Rodriguez, Irving, TX; Chartia Hurt, Baltimore, MD; Destanie Finley, Bangs, TX; Janell Espinoza, Snyder, TX; Kernesha Spann, Port of Spain, Trinidad; Maya Jones, Canyon, TX; Terriann Williams, Westmoreland, Jamaica; Janet Amponsah, Ghana; Mary Quayson, Ghana; Marissa Gale, Trinidad and Tobago;  James Williams, head coach; Trinity Williams, assistant coach; Chris Zadroga, assistant coach; and Omar Johnson, student assistant. 

The softball team was introduced and players include:  Leia Andriotto, Decatur, TX; Shambry Sanders, Brock TX; Adrianna Vargas, Carlsbad, NM; Shelbi Meador, Snyder, TX; Chelsea Cantwell, Chula Vista, CA; Rachel Tassin, Santa Fe, TX; Breanna Fuller, El Paso, TX; Shannon Toogood, Victoria B. C., Canada; Andrea Rodriguez, Santa Paula, CA; Autumn Gillespie, Ennis, TX; Maria Jose Mercado, Mexico City, Mexico; Darian Murphy, Alamogordo, NM; Hannah Windham, Athens, TX; Marissa Median, El Paso, TX; Regan Staudt, Colleyville, TX; Rome McNary, head coach, and Claudia Berumen, assistant coach.

Mr. John Blackburn from Government Capital discussed financing of the infrastructure project. We are looking at a non-qualified $15 million 15-year term with one sale.  This will save us interest.  A 5-year call is 4.24%, a 7-year call is 4.11%, and a 10 year call is 3.91%.  There isn’t much difference in the percentage rate.  “Premium” covers the cost is issuance.  We will sell $15.3 million with the premium included and net $15 million.  With our tax increase, we receive $1.8 million.  What is our comfortable debt service?  We are comfortable with $1.3 million to $1.35 million.  For a 5 year call back, the total debt service is $20.5 million with a maximum annual debt service of $1.38 million.  For a 7 year call back, the total debt service is $20.3 million with a maximum annual debt service of $1.36 million.  For a 10 year call back, the total debt service is $20 million with a maximum annual debt service of $1.35 million.  TIC is the cost to the underwriter to sell the tax notes.  The board would like the 10 year call back.  We will make 2 payments per year.  The first payment is principle and half the interest and the second payment is the other half of the interest.  Our 2015 payments will be February 15, 2015 for $1.04 million and on August 15, 2015 for $275,000 for a total of $1.32 million.  Our timeline for $15.3 million with a 10 year call back:

  • March 4 – Rating agency issues underlying rating to bonds.  We currently have a BBB rating.  This rating is good and bad.  It is the lowest grade but still sellable.
  • March 18 – An action item to authorize the sale of bonds.  We will also find out the results of the actual sale. 
  • March 18th – Board meeting at 5:30 pm.
  • April 10 – Closing and funding

Mr. Allan Wolf from Parkhill, Smith, and Cooper discussed the delivery method.  The college met and selected Parkhill, Smith, and Cooper are their architect and engineer.  Patricia, Mike, and Dr. Beebe looked at sister institutions on what delivery method they used on their construction projects.  Most of them have used the Construction Manager at Risk.  The Construction Manager at Risk is a single point of contact with the contractor and the contractor writes all the checks.  Over the past 10 years of campus projects, WTC has used Parkhill, Smith and Cooper.  We are pleased with their service and expertise.  They stayed on schedule and came in on or below budget.  Mike Thornton is responsible for working with the contractor. 

Motion by Mr. Riggan, seconded by Mr. Bullard to approve the January 13, 2014 minutes.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the financials for January 2014.  Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Mr. Riggan to approve employment of Ms. Fanta Cooper, head women’s soccer coach.  Motion carried unanimously. 

Motion by Mr. Richburg, seconded by Mr. Peterson to select Construction Manager at Risk (CMAR) as the construction delivery method for the campus infrastructure projects, using the 1-step process.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Bullard to approve the following construction contractor evaluation criteria for the infrastructure project:

  • Price – Compensation for Pre-Construction Phase Services (0-5 points).
  • Price – Compensation for Construction Phase Services (0-25 points).
  • Resume of project manager (0-5 points).
  • Resume of proposed job superintendent (0-15 points).
  • Past experience coordinating phased renovation projects, including those with kitchen equipment, campus electrical replacements, boilers, water lines and hydronic piping during the summer and during school hours, in similar locations and for other education agencies or school districts (0-15 points).
  • Past experience as a Construction Manager (0-10 points).
  • Past experience with Western Texas College or other major construction projects within 200 miles of the Snyder area (0-10 points).
  • List of litigation or claims made in the last five years involving any school construction or renovation project with the proposer and an Architect or Owner, including projects that the proposer failed to fulfill the terms of the contract with the owner (0-5 points).
  • Other relevant information or factor that sets the firm apart plus the reputation of contractor and contractor’s goods or services, the quality of contractor’s goods or services, the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses, the extent to which the goods or services meet the district’s needs, and the total long-term cost to the district to acquire the contractor’s goods or services (0-5 points).

Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve Dr. Barbara Beebe, Mr. Mike Thornton, Ms. Patricia Claxton, Mr. Roy Bartels, Mr. Gary Ferguson (PSC) and Mr. Troy Swinney (PSC) as the proposal scoring evaluation committee for contractor for campus infrastructure projects.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the publishing of a request for proposals for the construction contractor.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Richburg to approve policy CAK (Legal) and CAK (Local) Appropriations and Revenue Sources – Investments.  Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Dr. Kidd to approve the 2014-2015 school calendar.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Mr. Riggan to approve to order a General Election for the election of two trustee positions for Place 1 and 2 to be held on May 10, s014.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. McWilliams to approve the Notice of General Election for Early Voting and for Election Day.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Dr. Kidd to approve College on the Square as our early voting (April 28, 2014 – May 2, 2014 from 8:00 am – 5:00 pm Monday – Friday and May 5 & 6, 2014 from 7:00 am – 7:00 pm) and Election Day (May 10, 2014 from 7:00 am – 7:00 pm) polling location and times. Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Riggan to appoint Linda Englert as the Early Voting Judge, Vicky Rowland as Early Voting Alternate Judge, Paula Juarez as Early Voting (Bilingual) Clerk and Martha Gentry as Early Voting Clerk.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd to appoint Selene Gallegos to serve as Bilingual Election Day Judge, Julissa Roy as Election Day Alternate Judge, Richard Gallegos as Election Day Clerk and Andrew Roy as Election Day Clerk.  Motion carried unanimously.

Information and Discussion

Patricia Claxton discussed tuition and fees.  Typically this is the time of year we review and compare our tuition and fees.  We are still at the lower end.  We haven’t changed our in-district tuition in 3-4 years.  We would like to recommend not increasing tuition and fees this year.  We feel this is in the best interest to our community and other areas, and makes us more affordable.  The average cost for out-of-district is approximately $4,000 per semester.  This includes tuition, fees, room, meals, and books. The Opportunity Waiver is for tuition and general use fees.  It does not include any online fees, etc.  We do not waive discretionary fees.  Students taking advantage of the Opportunity Waiver will save around $2,000 per year.  We had over 130 students take advantage of the waiver this year.  This includes dual credit, freshmen, and sophomores.  The board would like this information and we need to put it into the SDN.  Not raising tuition and fees should help our relationship with the county since we just passed the tax increase. 

Mr. Britt Canada presented the enrollment report.  Last fall, we were down 200 students and this spring we are down 300 students.  These are mostly part-time students.  Howard College was down 9%, South Plains was down 4%, and Vernon was down 8%.  In West Texas, individuals are going to the oil field.  Our current enrollment is 2,089 and our contact hours are 370,583. We are down 56 full-time students and 124 part-time students.  We have 1,805 academic majors and 284 vocational majors.  Our female count is 1,029 and we have 1,060 males.  We have 596 dual credit students, 1,263 campus and internet students, and 230 from TDCJ. Continuing Education is reported by quarters.  Total head count is 775 which is a 570 student drop from last year.  Contact hours are 30,337 which dropped 16,761.  This is due to disbanding the Achieve program. Overall total students are 2,990 with 400,920 contact hours.  Administrative Staff meets every week and looks at what is happening and makes adjustments.  Ralph gives this information to our recruiters so they can talk about the programs that need enrollment built up.  We are currently working with A&M, San Angelo, and Texas Tech. 

A February calendar was presented to the Board.

Information and questions from Board members:  Mr. Peterson stated that the ramps going down to the bottom area of the Coliseum are too slick.  They need either rubber or scarring because they are dangerous.

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Attended the January Kitchen Cabinet meeting at the Dolphin Restaurant and enjoyed meeting Greg Soloman the new Director of the Chamber of Commerce.
  • Spoke at the January Scurry County Retired Teachers Association meeting and very much appreciated talking with educators about the outgoing roles in the community and their commitment to lifelong learning.
  • Met with Reggie Spenser, Superintendent of Colorado I.S.D., to discuss partnership/MOU for their application for a DOL grant to implement college classes for the CISD.
  • Our Martin Luther King, Jr. Day event drew a substantial crowd of students and community members to our LRC.
  • Mr. Britt Canada attended the January reception for Representative Neugebauer, and both of us attended the congressman’s informative luncheon.
  • Spoke at the Smith Unit GED graduation on January 25th.  Twenty-two offenders received their GED, and many are now looking forward to continuing their education with WTC.
  • Enjoyed the February Chamber Banquet, and worked the Chocolate Fest in support of the Scurry County Museum.
  • Thank you to the Board for their continuing support.

Motion by Mr. Richburg, seconded by Mr. Riggan to move into executive session.  Motion carried unanimously.

EXECUTIVE SESSION:  The board adjourned and went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel.  At the conclusion of the executive session, the board reconvened.   No action was taken.

Date of next regular board meeting –March 18, 2014

  

Financials
Click here for the February financials.  Click here for the revenue and expense report.
Check Register
Click here for the February check register.
New Business

Click here for the Certification of Unopposed Candidates.

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AW12-2
Prescribed by Secretary of State
Section 2.051 – 2.053, Texas Education Code
2/14

 

ORDER OF CANCELLATION
EJEMPLO DE ORDEN DE CANCELACION

The Western Texas College Board of Trustees hereby cancels the election scheduled to be held on May 10, 2014 in accordance with Section 2.053(a) of the Texas Election Code.  The following candidates have been certified as unopposed and are hereby elected as follows:

El Western Texas College Board of Trustees por la presente cancela la eleccion que, de lo contrario, se hubiera celebrado el May 10, 2014 de conformidad, con la Seccion 2.053(a) del Codigo de Elecciones de Texas.  Los siquientes candidates han sido certificados como candidates unicos y por la presente quedan elegidos come se haya indicado a continuacion:

Candidate (Candidato)                       Office Sought (Cargo al que presenta candidatura

Mr. Drew Bullard                             Place 1 WTC Board of Trustees

Mr. Mike McWilliams                       Place 2 WTC Board of Trustees

A copy of this order will be posted on Election Day at each polling place that would have been used in the election.

El Dia de las Elecciones se exhibira una copia de esta orden en todas las mesas electorales que se hubieran utilizado en la eleccion.

_________________________________

President (Presidente)

_________________________________

Secretary (Secretario)

(seal)  (sello)

_________________________________

Date of adoption (Fecha de adopcion)

*****

Mr. John Blackburn from Government Capital will be here to discuss the Resolution authorizing the issuance of "Scurry County Junior College District Maintenance Tax Notes, Series 2014."

 

 
Information & Discussion
 


Click here for the infrastructure update

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Academic Calendar

Athletic Calendar