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Board Member Lunch
Visitor Center, 11:00 am

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:00 P.M.
Monday, June 13, 2016
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Dr. Kidd will give the invocation
    2. Recognize guests
    3. Reorganization of the Board

II.    Routine Matters

    1. Recommended Action
      1. Approval of Board minutes May 9, 2016 and May 16, 2016
      2. Approval of financial information May 2016

    2. New Business
      1. Consideration of approval of promotion in rank for Mr. Floyd Holder from instructor of government/geography to assistant professor of government/geography (Stephanie Duchenauex)

III.   Information and Discussion

    1. Infrastructure update (Dr. Beebe)
    2. Coliseum (Darla Wiggins)
    3. College on the Square (Donna Cutler)
    4. Opportunity Center (Donna Cutler)
    5. State data comparison (Britt Canada)
    6. June calendar
    7. Information and questions from Board members
    8. Suggested agenda items
    9. President's report

 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next Board meeting - July 11, 2016

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:15 p.m. on Monday, May 9, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Scott Richburg

Absent:            Mr. Tim Riggan, Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Sam Hayes, Mr. Andre Owens, Ms. Kat Neilson, Ms. Tammy Davis, Mr. Roy Bartels, Ms. Patricia Claxton, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Mr. Lorenzo Nichols

Others Present: Mr. Ben Barkley (SDN), Mr. Charlie Smith (Lincoln Clean Energy)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Kidd gave the invocation.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve Board minutes of April 11, 2016. Motion carried unanimously. 

Motion by Mr. Bullard seconded by Mr. Richburg to approve the financial information for April 2016.  Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Mr. Richburg to approve the tax abatement between Lincoln Clean Energy and Western Texas College.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Peterson to approve the transfer of funds from SHS reserve to pay off 25th street building (Opportunity Center) in the amount of $34,458.08 and the baseball/softball sports complex in the amount of $101,907.40 for a total of $136,365.48.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve Mr. Sam Hayes as the head men’s soccer coach.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Dr. Kidd to approve Mr. Andre Owens as the head men’s basketball coach.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Richburg to approve Ms. Janet Spence to serve on the Foundation Board.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Peterson to approve Ms. Deborah Boyd to serve on the Foundation Board.  Motion carried unanimously.

Information and Discussion

Dr. Beebe presented the infrastructure update.

Dining Hall/Student Center

  • Demolition of the ceiling in the existing dining hall will start today.
  • Restroom demolition will begin today.
  • Structural steel is erected and framing is underway on the new dining addition.

HPE

  • Cardio room is ready for paint.
  • All electrical is run and panels are installed in the cardio room.
  • Preparing to set new RTUs on the HPE roof.
  • Remaining asbestos abatement will start today.
  • Demo of new office framing is ongoing.

Plant

  • Working to have the plant up and running no later than the end of the month.
  • Temporary chiller is servicing the dorms until plant is operable.
  • Working to get more temporary air for parts of the campus.

Grounds Maintenance

  • 95% complete with the exception of the remaining insulation and ramps for the new equipment bays.

Domestic Water

  • Complete

Plaza/Corridor

  • Concrete poured on the east side of the LRC.
  • Admin steps have been poured and will continue with remaining sidewalks.
  • Demo and excavation will continue towards the Student Center to complete remaining utilities.
  • Temporary door is installed for the Student Center front entry that will enable continued excavation.

AHU’s

  • All air handlers are installed and are ready for startup.
  • Test and balance has started on AHU’s is ongoing.

Fine Arts

  • All seats and carpet have been removed.
  • Field measurements for new seating underway.
  • Electrical service for new lighting is being installed.
  • Will be working towards installing new stage lighting and equipment.

Outstanding Items That May Impact Priorities

  • Electrical contractor on site discovered grounding issues with the existing transformer vaults.  Solutions and projected costs are being compiled.
  • Current budget for cardio equipment of $125,000 is in our current budget.
  • Audiovisual equipment for HPE cardio area and cafeteria addition has $25,000 in our current budget.

Current Projects Completion Status:

  • Bid package 1 – Utility upgrades: 83.14% complete
  • Bid package 2 – Building renovations and expansion: 64.2% complete
  • Bid package 3 – Fine Arts theatrical upgrades: submittals processed and construction pending.

Pictures were given to the board. 

Mr. Roy Bartels discussed bandwidth.  We have some challenges with our residence halls and student’s use of wireless. In fall 2011, we upgraded our campus bandwidth connection to 25MB. In fall 2012, we moved the dorms onto their own 12MB connection. In September 2014, we split the dorms into separate connections of 15MB each for a total of 30MB. In October 2014, we increased our campus bandwidth to 50MB. In late fall 2014, we replaced the dorm wireless access points and increased the number for $29,000.  In fall 2015, we filtered hard-wire connections in the dorm rooms.  Students had to provide a MAC (Media Access Control) address in order for the connection to be live. In early spring 2016, we replaced the dorm wireless access points with higher capacity models for a cost of $24,000.  Our current plan is to disable the hard wire connections in the dorm rooms, increase the dorm bandwidth to 25 MB per dorm (50MB total), and to increase the campus bandwidth to 100 MB. We are reacting to the student’s demands.

Dr. Beebe discussed resignations.  Mr. Todd Selders, head men’s golf coach, Mr. Larren Silver, head men’s basketball coach, and Mr. Shawn Uhlenhake, head men’s soccer coach have resigned.

A May calendar was presented to the Board.

There was no information or questions from Board members.   

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • Attended the annual Chamber Banquet on Thursday, April 21st. NY NY Dueling Pianos was this year’s entertainment and a great time was had by all.
  • WTC’s quarterly Foundation meeting was held on Tuesday, April 26th. Our newest board member, Mr. Mark McClain from Big Country Electric, was in attendance, as was our prospective board member Janet Spence.
  • Attended the quarterly TACC meeting remotely on Wednesday, April 27th.  After asking for this ability for over a year, members could finally participate by conference call.  Although the meeting was over 5 hours long, due to the busy time of year, a number of presidents were able to participate who otherwise would not have been able to attend.
  • Attended our annual Awards Day, sponsored by the Faculty Association, to celebrate outstanding academic students on Thursday, April 28th. Eighteen faculty and staff gave out numerous awards, and thirty-seven students were named to Who’s Who among Students in American Junior Colleges.
  • Attended the SSS Etiquette dinner on Thursday evening, April 28th.  Brenda Becknell, etiquette dinner speaker and owner of the Robert Spence modeling agency in Lubbock, was very informative and entertaining.
  • Our annual Electrical Lineman Rodeo Showcase was held on Tuesday, May 3rd.  Approximately 25 employers observed the student’s skills on the poles and followed up their observations with employment interviews during lunch.  Four of the 11 students had jobs prior to the rodeo, and 9 out of the 11 received their CDL license before graduating.
  • Presented WTC’s first President’s Distinguished Student Award to three students during graduation practice Thursday night, May 5th.  Criteria for this award are a perfect 4.0 GPA, attendance at WTC for 4 semesters, being a candidate for an AA, AS, or AAT degree, and submitting an application for graudation.  Kayla Bartley, Andrea Delgado, and Andres Delgado were our first recipients.
  • Our 2016 Commencement Ceremony was held on Friday, May 6th at 7:00 pm with Representative Dustin Burrows as our featured speaker.  128 students walked the stage, with a total of 220 receiving their certificate or degree.  This year’s graduating body included individuals from 34 states and 19 foreign countries.  A large and enthusiastic audience made for an especially enjoyable ceremony.  Special thanks to Mr. Presswood, Dr. Bullard, and Marianne Randals for their participation.
  • We have four teams heading to the nationals: the men’s rodeo team qualified to compete at the CNFR in Wyoming in June, 18 track members are  competing at South Plains, 6 members of the men’s golf team are competing in Viera, FL and 5 members of the women’s golf team are competing in Daytona Beach, FL.  Good luck to everyone!  Go Westerners!

The scheduled executive session was cancelled. 

Date of next special board meeting – May 16, 2016

*******

The Board of Trustees of Western Texas College met in a special Board meeting at 4:30 p.m. on Monday, May 16, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Tim Riggan

Absent:            Mr. Scott Richburg, Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Ms. Cindy Hanes

Others Present: Mr. Ben Barkley (SDN)

Ms. Melanie Schwertner administered the Oath of Office to Dr. Jay Kidd and Mr. Tim Riggan.

The scheduled executive session was cancelled. 

Motion by Mr. Bullard, seconded by Dr. Kidd to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – June 13, 2016

 
Financials
May 2016 Financials 
Check Register
May 2016 Check Register 
New Business
Ms. Stephanie Ducheneaux will discuss the promotion in rank for Mr. Floyd Holder. 
Information & Discussion

Dr. Beebe will present the infrastructure update.

*****

Ms. Darla Wiggins will update the Board on The Coliseum.

 *****

Ms. Donna Cutler will discuss College on the Square and the Opportunity Center.

*****

State Data Comparison.

*****

 

Academic Calendar

Athletic Calendar