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WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, January 13, 2014
Palmer Hall boardroom
 
Board Member Dinner
Pruitt Community Room 6:00 p.m.

Agenda

 

I.     Call to Order

    1. Mr. McWilliams will give the invocation
    2. Recognize guests

II.     Routine Matters

    1. Recommended Action
      1. Approval of Board minutes December 16, 2013
      2. Approval of financail information December 2013

III.     Information and Discussion

    1. Financing and delivery method for infrastructure project
    2. Foundation update
    3. Student involvement
    4. January calendar
    5. Information and questions from Board members
    6. Suggested agenda items
    7. President's report

 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Council
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel - President's Evaluation

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.    Date of next special Board meeting - February 10, 2014

 
Minutes
 

The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, December 16, 2013 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Scott Richburg, Mr. Mike McWilliams, Mr. Tim Riggan

Absent:           

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Roy Bartels, Mr. Britt Canada, Mr. Jeremiah Boatright, Mr. Patrick Lloyd, Ms. Tammy Davis, Mr. Darryl Davis, Dr. Berry Jordan, Dr. Rosemary R. Sundet

Others Present: Mr. Ben Barkley (SDN), Mr. Daniel Schlegel, Mr. Nathan McQuillan (Baker-Aicklen & Associates, Inc.)

Mr. Lee Presswood, board president, called the meeting to order and Dr. Jay Kidd gave the invocation.

Motion by Mr. Peterson, seconded by Mr. McWilliams to approve the November 11, 2013 minutes.  Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Richburg to approve the financials for November 2013.  Motion carried unanimously. 

Motion by Mr. Richburg, seconded by Mr. Riggan to approve the annual audit.  Mr. Todd Hrbacek presented the audit.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Bullard to give admin staff permission to go ahead and negotiate a method of contract to be presented during the February meeting for the infrastructure renovations.  We need to involve Baker-Aicklen & Associates, Inc in the process.  All things need to be considered.  Motion carried unanimously. 

Information and Discussion

Mr. John Blackburn from Government Capital presented financing options for the infrastructure renovations.  We can look at 2 different 10 to 15 year terms. 

  • $15 million for 15-years: $1.2 – 1.3 million annual debt services. We can build reserves to pay back early. $19.5 million payback. 
  • $15 million for 10-year:  lower rate – $1.7 – $1.74 million annual debt services. $17.5 million payback.
  • A 15-year with a 10-year provision allows us to build reserves.
  • Everything has a standard call provision.
  • Private placement will hardly look at 20 year loans.
  • These loans have fixed interest.
  • There is not a penalty on standard call provision.
  • Bank qualified - $10 million or less in one year is more secure with better interest.
  • We can break up the $15 million into $10 million and then $5 million.
  • Two sales will have additional fees ($25,000 - $50,000) but we will save a lot more in interest.
  • Non-bank qualified is for $10 million and up.
  • Bank qualified is 3.59% and non-bank qualified is 3.96% so over 20 years we would save $400,000. 
  • 15-year note would be 3% - 3.15%. Borrow $10 million in 2014 and $5 million in 2015 (add ½ point projection).
  • With the tax increase, we have $1.8 million designated for this project.  We kept the 7.999% for operating revenue.
  • Look at 15-year loan with a 10-year pay off.

A December calendar was presented to the Board.

There was no information or questions from Board members.

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Attended the Faculty Association meeting November 12th and very much enjoyed talking to the faculty about the events taking place this semester.
  • Attended the “special” Foundation meeting on November 19th.  The Foundation has been working tirelessly to decide how best to assist the College and select academic/vocational programs.
  • Mr. Jim Petty led the second WTC Safety Drill on November 20th.  The first one, held this past summer, concerned mainly staff.  This one involved everyone at WTC; staff, faculty, and students, as well as the Sheriff, the Police, the Fire Department, and Snyder EMS.  The drill was a “bomb threat” and the police quickly set up a command station at the main College entry walkway.  With the help of police, select staff and security personnel, the college road entrances were closed, the buildings were searched, and the planted “bomb” was found shortly thereafter.  Much was learned by security and public safety personnel helping to make WTC a safe and secure campus for all.
  • I would like to publicly thank the wonderful people of WTC, especially President’s Staff and Mr. Mike Thornton, who stepped in as Interim President (again!) while I was in Massachusetts with my critically ill son.  It was a marvelous feeling knowing that I didn’t have to worry about the College while I was worrying about my son.  I am thrilled to report that he is now on the road to recovery, thanks in large part to the marvelous disease specialists at Massachusetts General Hospital.
  • Due to being out of town with my son, the annual Holiday Party held at the President’s house was canceled this December.  I am planning to host a New Year’s celebration in its place sometime in January.
  • Mr. Canada, Dr. Sundet, and I were unable to attend the annual SACS conference held in Atlanta December 8th through 10th due to the ice storm in Dallas and the countless canceled flights.
  • Along with faculty and staff, I attended the annual Christmas Luncheon sponsored by Classified Staff on December 13th.  The event was well attended and everyone enjoyed the camaraderie and the delicious food that was prepared and shared by all.
  • And last, but certainly not least, I would like to thank our forward thinking Board for their unwavering support of WTC! Your counsel and encouragement is very much appreciated by all.
  • Here’s To a Very Merry Christmas and a Happy and Healthy New Year For All!

The scheduled executive session was canceled.

Motion by Mr. Richburg, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – January 13, 2014

 

 

 

Financials
Click here for the December financials
Check Register
Click here for the December check register
New Business
 
Information & Discussion

Patricia Claxton and Mike Thornton will discuss the financing and delivery method for the infrastructure project.

*****

Jeremiah Boatright will discuss the Foundation update.

*****

Student Involvement and Accomplishments

September 2012 to August 2013

Submitted by: Britt Canada

As a part of the Texas Higher Education Coordinating Board Accountability Report, WTC is required to document: 1) Student Service Involvement and 2) Exemplary Programs. As expected, there is a lot of interpretation concerning what fits into these categories. Our operational definitions are:

1)    Student Service Involvement – those activities that go beyond the campus to the community.

2)    Exemplary Programs – received recognition at the state or national level.

STUDENT SERVICE INVOLVEMENT

 

Event

Student Group

Activity

Participants

Veteran's Day

Honor Code Students

Helped people get from cars to seats

12

Haunted House

PTK and Art Students

Community activity

15

Fall Fest

All

Raised money for United Way

60

Youth Soccer

soccer players

Coaching and officiating

20

School Days at Stanfield Elementary

Rodeo team

Presented information and activities about cowboy / western life

20

Bikefest

Women’s Basketball and Baseball teams

Clean-up

28

White Buffalo 5K Run

Baseball and Track teams

Helped runners, stopped traffic at intersections

50

High School Football Games

Athletic team members

Helped at gate and selling programs

8

Thanksgiving Meal

Various students

Helped Rotary Club

15

 

 

 

 

 

 

 

 

 

 

 

 

 

A total of 228 students helped with these community activities. 

EXEMPLARY PROGRAMS

3 national champions:

Omar Johnson - Outdoor T&F 200, 400M
Lorenzo Johnson - Outdoor T&F 110 Hurdles
Kernesha Spann - Outdoor T&F 400 Hurdles

12 National Team Appearances:


Men's Soccer Team - 8th in nation
Volleyball Team
Women's Rodeo - (Jamie Barrow)
Men's Rodeo - (Tyler Baeza)
Women's Golf - 6th in nation
Men's Golf - 14th in nation
Men's Cross Country - 17th in nation

Women's Cross Country - (Sharlene Nickle, Maricella Castillo)

Women's Outdoor Track & Field - (Ebony Young, Kerneisha Spann, Kendra Minott)
Men's Outdoor Track & Field - 3rd in nation
Men's Indoor Track
Women's Indoor Track

National/Other Recognitions:

16 Student Athletes named to NJCAA All-American
Frederik Anderson - Men's Golf Phil Mickelson Freshman Of The Year
Omar Johnson - Indoor Track & Field - NJCAA Male Athlete Of The Year
Omar Johnson - Outdoor Track & Field - NJCAA Male Athlete Of The Year
Coach James Williams - Indoor Track & Field - NJCAA Coach Of The Year
WTC named 9th in nation for the NATYCAA Cup

Swine Show Team Awards

Fort Worth

1st place Senior Fall Berkshire Boar

2nd Place Junior Fall Yorkshire Gilt

3rd Place Junior Fall Yorkshire Gilt

2nd Place Junior Fall Poland China/Spotted Gilt

4th Place Junior Fall Poland China/Spotted Gilt

4th Place Junior Fall Chester White Gilt

San Antonio

1st Place Berkshire Boar

2nd Place Chester Gilt

6th Place Spotted Gilt

8th Place Spotted Gilt

8th Place Duroc

9th Place Berkshire Gilt

Meats Judging Team Awards

4th Place Team AMSA National Western Intercollegiate Meats Judging Contest

7th Place Team AMSA Southwestern Intercollegiate Meats Judging Contest

6th Place Team Houston Intercollegiate Meats Judging Contest

6th Place Team Plainview Cargill Meat Solutions Intercollegiate Meats Judging Contest

*****

 

 

Academic Calendar

Athletic Calendar