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Board Member Dinner
Pruitt Community Room 6:00 pm

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, February 8, 2016
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Peterson will give the invocation
    2. Recognize quests
    3. Introduction of the women's track team, men's track team, and the baseball team

II.    Routine Matters

    1. Recommended Action
      1. Approval of Board minutes January 11, 2016 and January 18, 2016
      2. Approval of financial information January 2016
    2. New Business
      1. Consideration of approval of small class report (Mr. Britt Canada)
      2. Consideration of approval of tax abatement between Western Texas College and Fluvanna Wind Energay, LLC (Ms. Patricia Claxton)
      3. Consideration of approval of the 2016-2017 school calendar (Dr. Beebe)
      4. Consideration of approval of fees increase (Ms. Patricia Claxton)
      5. Consideration of approval of additions to TASB policy FM (Local) Discipline and Penalties (Dr. Beebe)
      6. Consideration of approval of additions to TASB policy FMA (Local) Discipline and Penalties - Discipline Procedures (Dr. Beebe)

III.   May 7, 2106 General Election
       Puntos del orden del dia
       Elecciones gererales, 7 de mayo de 2016

  1. Consider and possible action to order a General Election for the election of two trustee positions for Place 3, and 4 to be held on May 7, 2016. (Considerar y posibles medidas a tomar para ordenar elecciones generales el 7 de mayo de 2016, para elegir dos administradores del consejo para los Núm. 3 y 4.)
  2. Consider Board approval of Notice of General Election for Early Voting and for Election Day. (Considerar la aprobación del Consejo del Aviso de Elecciones generales para la votación adelantada y para el día de las elecciones.)
  3. Consider approval of the Early Voting locations and times and Election Day polling locations and times. (Considerar aprobar los centros electorales y los horarios para la votación adelantada y los centros electorales y los horarios el día de las elecciones.)
  4. Consider and appoint Nancy Doyle as the Early Voting Judge, Tommy Doyle as Early Voting Alternate Judge, Paula Juarez as Early Voting (Bilingual) Clerk,  Kay Hopper, Betty Thompson, and Martha Gentry as Early Voting Clerks. (Considere y nombrar a Nancy Doyle como el juez a votar temprano, Tommy Doyle como primeras votaciones magistrado suplente, Paula Juárez como oficinista de votación temprana (bilingüe) y Kay Hopper, Betty Thompson, Martha Gentry como Secretario de votación adelantada)
  5. Consider and appoint Nancy Doyle to serve as Election Day Judge, Tommy Doyle as Election Day Alternate Judge, Sandy Wells, Election Day Clerk (bilingual), Martha Gentry, Kay Hopper, and Carolyn Martin as Election Day Clerks. (Considerar y nombrar Nancy Doyle para servir como elecciones día juez, Tommy Doyle como magistrado suplente del día de las elecciones, Sandy Wells empleado de día de las elecciones bilingüe y Martha Gentry, Kay Hopper, and Carolyn Martin como empleado de día de las elecciones.)

IV.   Information and Discussion

    1. Infrastructure update (Mr. Mike Thornton)
    2. Enrollment report (Mr. Britt Canada)
    3. March board meeting (Dr. Beebe)
    4. February Calendar
    5. Information and questions from board members
    6. Suggested agenda items
    7. President's report

 

EXECUTIVE SESSION: The Board will go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel - President's evaluation

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

V.   Date of next Board meeting - March 14, 2016

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:15 p.m. on Monday, January 11, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Mike McWilliams, Mr. Tim Riggan

Absent:            Mr. Scott Richburg, Dr. Jay Kidd

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Ms. Tammy Davis, Mr. Ralph Ramon, Mr. Roy Bartels, Ms. Stephanie Ducheneaux, Ms. Kat Neilson, Mr. Lorenzo Nichols, Mr. Trint Palmer

Others Present: Mr. Ben Barkley (SDN), Ms. Ann Manning (Underwood Law Firm), Ms. Valerie Drum (Safety Plus)

Mr. Lee Presswood, board president, called the meeting to order and Mr. McWilliams gave the invocation.

Motion by Mr. Peterson, seconded by Mr. Riggan to approve Board minutes of December 14, 2015. Motion carried unanimously. 

Motion by Mr. Bullard seconded by Mr. Riggan to approve the financial information for December 2015.  Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Mr. Riggan to approve employment for Ms. Whitney Estes, Head Volleyball Coach.  Motion carried unanimously.

Information and Discussion

A January calendar was presented to the Board.

Information or questions from Board members:

  • What is the status of the building projects?  Projects are still underway and with the inclement weather the crews switch to other projects such as the Fine Arts Building.  The expansion of the cafeteria has been put on hold until the concrete can dry out enough to pour the pillars.   

There were no suggested agenda items from Board members.

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.082 of the Texas Government Code.   Purpose:  Grievance Hearing of Student Pursuant to FMA (Local).  At the conclusion of the executive session, the board reconvened.   Motion by Mr. Peterson, seconded by Mr. Riggan to move to deny the appeal and uphold the administration’s determination regarding the appeal.  Motion carried unanimously. 

Date of next regular board meeting – February 8, 2016

 *******

The Board of Trustees of Western Texas College met in a special Board meeting at 10:00 a.m. on Monday, January 18, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Tim Riggan, Mr. Mike McWilliams

Absent:            Mr. Scott Richburg

Staff Present:  Dr. Barbara Beebe, Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux

Others Present: Mr. Ben Barkley (SDN

Mr. Lee Presswood, board president, called the meeting to order and Mr. Peterson gave the invocation.

Motion by Mr. Riggan, seconded by Dr. Kidd to approve the January 2016 revisions to TASB policy FM (Local) – Discipline and Penalties.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. McWilliams to approve the January 2016 revisions to TASB policy FLB (Local) – Student Rights and Responsibilities – Student Conduct.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the stated revisions to TASB policy FMA (Local) – Discipline and Penalties – Discipline Procedures.  Motion carried unanimously. The board would like to know when a student is suspended. 

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  Personnel.  At the conclusion of the executive session, the board reconvened.   No action was taken.

Date of next regular board meeting – February 8, 2016

 
Financials
January 2016 Financials
Check Register
January 2016 Check Register 
New Business

Small Class Report

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Tax Abatement between Western Texas College and Fluvanna Wind Energy, LLC

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2016-2017 School Calendar

*******

Fee Increase

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TASB policy FM (Local) Discipline and Penalties

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TASB policy FMA (Local) Discipline and Penalties - Discipline Procedures

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May 7, 2016 General Election


Order of General Election

Notice of General Election

Early Voting locations and times and Election Day polling locations and times:

Early Voting and Election Day voting will be held at the College on the Square

Early Voting Hours: 8:00 am to 5:00 pm April 25 - April 29, 2016 (M-F)
                             7:00 am to 7:00 pm May 2 - May 3, 2016 (M-Tu)
                             Closed Saturday and Sunday

Election Day Hours: 7:00 am to 7:00 pm May 7, 2016

 

Information & Discussion

Mr. Mike Thornton will present the infrastructure update.

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Mr. Britt Canada will present the enrollment report. 

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Academic Calendar

Athletic Calendar