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Board Member Luncheon
Pruitt Community Room 11:30 a.m.

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:30 P.M.
Monday, February 13, 2017
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Peterson will give the invocation
    2. Recognize guests
    3. Introduction of the Housing Department and Campus Security

II.    Routine Matters

    1. Recommended Action

      1. Approval of Board minutes January 9, 2017
      2. Approval of financial information January 2017
      3. Personnel
        1. Consideration of approval to fill head baseball coach position (Ms. Tammy Davis)
        2. Consideration of approval to fill head soccer coach position (Ms. Tammy Davis)

    2. New Business
      1. Consideration of review of TASB policy CAK (Legal) and CAK (Local) Appropriations and Revenue Sources - Investments (Ms. Patricia Claxton)
      2. Consideration of approval of 2017-2018 school calendar (Mr. Ralph Ramon)
      3. Consideration of approval of small class report (Mr. Britt Canada)

III.   Information and Discussion

    1. Infrastructure update (Dr. Beebe)
    2. Enrollment report (Mr. Britt Canada)
    3. March Board meeting (Dr. Beebe)
    4. February calendar
    5. Information and questions from Board members
    6. Suggested aggenda items
    7. President's report 

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next special Board meeting - March 13, 2017

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, January 9, 2017 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, , Mr. Mike McWilliams, Mr. Scott Richburg, Mr. Tim Riggan

Absent:           

Staff Present:  Dr. Barbara Beebe, Mr. Mike Thornton, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Ms. Tammy Davis, Mr. Britt Canada, Mr. Ralph Ramon, Mr. Roy Bartels

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Mike McWilliams gave the invocation.

Motion by Dr. Kidd, seconded by Mr. McWilliams to approve Board minutes of December 12, 2016. Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Mr. Bullard to approve the financial information for December 2016.  Motion carried unanimously. 

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the revisions to TASB Policy DJ (Local) Assignments, Work Load, and Schedules.  Motion carried unanimously. 

Information and Discussion

Mr. Mike Thornton discussed the infrastructure update.

Areas of Completion:

  • Dining Hall/Student Center
  • HPE
  • Plant
  • Grounds Maintenance
  • Domestic Water
  • Air Handling Units
  • Fine Arts

On-going Projects:

Plaza/Corridor:

  • Working on touching up concrete and caulking joints.
  • Working on cleaning up site.
  • Working on installing handrails.
  • Patching and installing asphalt
  • Striping and signage will follow asphalt completion.

Outstanding work and punch list items will be completed in the next three weeks.

WTC, PSC, and Teinert will schedule a date for final walkthrough with all parties and an ADA inspection following completion of punch list and outstanding work.

Pictures of the progress were given to the board. 

Ms. Patricia Claxton discussed the pre-bid for a replacement chiller at The Coliseum.  We are talking to several vendors with the bi-board.  We have had a two year issue with the chiller.  We filed this on our insurance and have verification that our insurance company will pay for the replacement.  We hope we do not have to go out for bid.  Patricia should know by our next Board meeting.

Dr. Beebe discussed the personnel update.  Coach Martinez has submitted his resignation.  Kenny Jackson will be our interim head coach.  At our last count, we have over 60 applications. 

A January calendar was presented to the Board.

There was no information or questions from Board members. 

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Tabitha Strong of the Fairfield Inn & Suites graciously offered to host the December 13th Kitchen Cabinet meeting.  DOL rules and injunction, the status of T.Y. Pickett/Appraisal claim, and the holiday goings on in Snyder were the topics of conversation.
  • After much conversation with the insurance company, we are delighted to announce that the Coliseum Chiller, along with the annex roof, will be covered by insurance. 
  • Registration for our ALICE active shooter training class will remain open through the end of next week.  The class will be held Thursday and Friday, February 9th and 10th
  • Our spring in-service was held Thursday and Friday, January 5th and 6th.  It was great to have our WTC family together again and to welcome everyone back to campus.
  • A soft campus grand opening will be held Wednesday, January 18th from noon to 2:00 pm.  Visitors will be met in the HPE and tours will be available for the cafeteria and Fine Arts Theater.  Spring HPE hours for community members 17 years of age and older are Monday through Thursday 6:00 am – 10:00 pm, Friday 6:00 am – 8:00 pm, and Saturday 10:00 am – 4:00 pm.  The HPE will be closed for all college holidays, home volleyball and basketball games, and on Sundays.  General public admission is $112 per day, $75 per month, or $275 per semester.  65 years of age and older is $3 per day, $35 per month, or $150 per semester. 
  • The 85th Texas Legislative Session will begin tomorrow, January 10th.  The Texas Tribune has scheduled “A Conversation with Representatives Dustin Burrows and Drew Darby” luncheon beginning at 11:30 am on Thursday, January 19th at Howard College’s West Texas Training Center in San Angelo.  Trustees are invited to attend the luncheon as well as a Breakfast Legislative Briefing hosted by TACC and Howard College from 8:30 am to 10:00 am at the same location.

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.084 of the Texas Government Code.   Purpose:  President’s Evaluation.  At the conclusion of the executive session, the board reconvened.   Motion by Mr. Presswood, seconded by Mr. Riggan to extend Dr. Beebe’s contract one year.  Motion carried unanimously. 

Date of next regular board meeting – February 13, 2017

 
Financials
January 2017 Financials 
Check Register
January 2017 Check Register 
New Business

TASB Policy CAK (Legal) and CAK (Local)

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2017-2018 School Calendar

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Small Class Report 

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Information & Discussion

Dr. Beebe will present the infrastructure report.

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Enrollment Report

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Dr. Beebe will discuss the March Board meeting.

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Academic Calendar

Athletic Calendar