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Board Member Luncheon
Pruitt Community Room, 11:30 am




Board Meeting, 12:30 p.m.
Monday, February 12, 2018
Palmer Hall boardroom


l.          Call to Order

    1. Mr. Richburg will give the invocation
    2. Recognize guest
    3. Introduction of the men and women golf teams; meat judging and show teams; and faculty members Jessica Colvin, Misty Hinton, Keely Green, and Dana Fahntrapp  

II.         Routine Matters

    1. Recommended Action
      1. Approval of Board minutes December 11. 2017
      2. Approval of financial information December 2017 and January 2018
    2. New Business
      1. Consideartion of approval of TASB Update 33, review of updated (Legal) policies and approval of (Local) policies (Dr. Beebe)
      2. Consideration of approval of review of TASB policy CAK (legal) and CAK (Local)  - Appropriations and Revenue Sources - Investments (Ms. Patricia Claxton)
      3. Consideration of approval of the 2018-2019 school calendar (Dr. Beebe)
      4. Consideration of approval of resolution for American General Life Insurance (Ms. Patricia Claxton)
      5. Consideration of approval of small class report (Mr. Britt Canada)

III.         May 5, 2018 General Election

             Puntos del orden del día
Elecciones generales, 5 de mayo de 2018

  1. Consider and possible action to order a General Election for the election of three trustee positions for Place 5, Place 6 and Place 7 to be held on May 5, 2018.  (Considerar y posibles medidas a tomar para ordenar elecciones generales el 5 de mayo de 2018, para elegir dos administradores del consejo para los Núm. 5, 6,  y 7.)
  2. Consider Board approval of Notice of General Election for Early Voting and for Election Day. (Considerar la aprobación del Consejo del Aviso de Elecciones generales para la votación adelantada y para el día de las elecciones.)
  3. Consider approval of the Early Voting locations and times and Election Day polling locations and times. (Considerar aprobar los centros electorales y los horarios para la votación adelantada y los centros electorales y los horarios el día de las elecciones.)
  4. Consider and appoint Nancy Doyle as the Early Voting Judge, Tommy Doyle as Early Voting Alternate Judge. (Considere y nombrar a Nancy Doyle como el juez a votar temprano, Tommy Doyle como primeras votaciones magistrado suplente
  5. Consider and appoint Nancy Doyle to serve as Election Day Judge, Tommy Doyle as Election Day Alternate Judge (Considerar y nombrar Nancy Doyle para servir como elecciones día juez, Tommy Doyle como magistrado suplente del día de las elecciones

IV.       Information and Discussion

  1. Pre-bid for technology contract (Ms. Patricia Claxton)
  2. Enrollment report (Mr. Britt Canada)
  3. Architecture firm for Title V Grant (Ms. Patricia Claxton)
  4. March board meeting (Dr. Beebe)
  5. February calendar
  6. Information and questions from Board members
  7. Suggested agenda items
  8. President’s report

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel - President's evaluation

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

V.     Date of next regular Board meeting - March 12, 2018


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, December 11, 2017, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Mike McWilliams, Dr. Jay Kidd

Absent:            Mr. Scott Richburg, Mr. Tim Riggan

Staff Present:  Dr. Barbara Beebe, Ms. Stephanie Ducheneaux, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Donna Cutler, Ms. Sheila Williamson, Mr. Britt Canada, Ms. Marjann Morrow, Ms. Emily Powell, Ms. Kat Neilson

Others Present: Mr. Ben Barkley (SDN), Mr. Jeff Graham (Condley and Company), Mr. Luke Pinson (Condley and Company), Mr. Todd Hrbacek (May and Hrbacek)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Eddie Peterson gave the invocation.

Motion by Mr. McWilliams, seconded by Dr. Kidd to approve the Board minutes of November 13, 2017, Motion carried unanimously.

Motion by Dr. Kidd, seconded by Mr. Bullard to approve the financial information for November, 2017.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Dr. Kidd to approve the annual audit presented by Mr. Jeff Graham from Condley and Company. Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to split the votes equally among the five names stated on the Resolution for Scurry County Appraisal District Board of Directors Election Ballot. Motion carried unanimously. 

Dr. Beebe presented the personnel update.  We hired Ms. Emily Powell, Dean of Technology and Security, a couple of weeks ago to replace Mr. Roy Bartels.  Ms. Sheila Williamson is our Director of Human Resources, and she does a phenomenal job.   Mr. Donald Sewell resigned to move to Wichita Falls for personal reasons.  Ms. Marina Gonzales is our wind instructor and she is moving to Austin.  She is very enthusiastic about wind.  Three of her students will graduate in the spring.  We hope her new job will help promote our program.  We had a couple of applications for the Director of Security and Safety position, but we will re-advertise the position.

Dr. Beebe discussed the January Board meeting.  We return from break on January 4th and the Board meeting is scheduled for January 8th.  Would you like to cancel the meeting or move the date?  The January meeting will be cancelled. 

A December calendar was presented to the Board.

There was no information or questions from Board members.

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Hosted the November Kitchen Cabinet meeting in the Pruitt Community Room on November 12th.  Chandra Eggemeyer, Field Representative with the Texas Department of Agriculture, spoke with the group about potential Ag opportunities for Snyder.
  • Officials from Chevron visited Dana Fahntrapp and the Petroleum Program on November 15th.  Dana was pleased to have them offer positions to four students graduating in December, and an internship to a fifth. 
  • The Quanah Parker statue dedication ceremony was held on Thursday, November 16th, at 2:00 pm.  The ceremony was very well attended and the weather cooperated beautifully.  Dr. Mike Dreith gave the history of how the statue came to be and the Parker’s provided a moving Comanche Blessing to the statue and to anyone that wanted one as well.  Thank you to Drew Bullard who spoke on the history, and to all who attended. 
  • Attended the DCOS Community Input session Monday evening, November 27th.  All in attendance focused on positive traits desired in a new executive director and teamwork was the recurring theme.  Also on the 27th Ralph Ramon, Ben Martin, and I were panel members on the PTK sponsored Social Media Forum.  A Thought provoking and lively discussion was had with those in attendance. 
  • On November 30th, I attended the Heritage Village Christmas.  A number of faculty and staff were also present and an enjoyable time was had by all. 
  • The SACSCOC Annual Convention was held December 2nd through 5th in Dallas at the Omni.  Mr. Ralph Ramon, Ms. Stephanie Ducheneaux, and Mr. Britt Canada enjoyed numerous informational sessions and talking with fellow attendees and vendors.
  • On December 6th, we received three official recommendations from SACSCOC On-Site Committee: 1) Assessing program-level student learning outcomes, 2) Incorporating baseline data in our QEP assessment plan, and 3) Demonstrating employee credentials.  We had once adjunct faculty member that was written up even though she passed our last on-site visit.  She will just not teach for us anymore. 
  • On Thursday, December 7th, the WTC Alumni Association hosed a successful WTC Community Christmas in the Student Center from 5:30 to 6:30 pm.  Attendees enjoyed Carolers led by Ms. Fanta Cooper and story time with Mrs. Claus.  Cookies, hot cocoa and hot cider were provided for all who attended the event. 
  • On Friday, December 8th, College on the Square was presented with the Business of the Month Award by the Chamber of Commerce.  A reception was held before the presentation and COS staff Donna Cutler, Aaron Greene, and Molli Fleming received well deserved kudos from the crowd. 
  • Special Note:  The first day to file for Board placement on the general election ballot is Wednesday, January 17, 2018.  That’s January 17th…37 days from today!
  • A Very Merry Christmas and a Blessed and Happy New Year to All!

The scheduled executive session was cancelled.   

Motion by Mr. McWilliams, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – February 12, 2018


December Financials and January Financials

Check Register
December Check Register and January Check Register 
New Business

TASB Update 33


TASB Policy CAK (Legal) and CAK (Local) - Appropriations and Revenue Sources - Investments


2018-2019 School Calendar


Resolution for American General Life Insurance


Small Class Report


Order of General Election


Notice of General Election

Information & Discussion

Ms. Patricia Claxton will discuss pre-bid for our technology contract.


Enrollment Report


Ms. Patricia Claxton will hand out information regarding the architecture firm for the Title V Grant.



Academic Calendar

Athletic Calendar