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WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:15 P.M.
Tuesday, February 11, 2014
Palmer Hall boardroom
 
Board Member Lunch
Pruitt Community Room 11:30 am

Agenda

I.     Call to Order

      A.     Mr. Peterson will give the invocation
      B.     Recognize guests
      C.     Introduction of the track team and softball team

II.    Information

      A.     Government Capital
      B.     Archetect and engineer for infrastructure project

III.   Routine Matters

      A.     Recommended Action

              1.     Approval of Board minutes January 13, 2014
              2.     Approval of financial information January 2014
              3.     Personnel

                      a)     Consideration of approval to fill head women's soccer coach position

     B.     New Business

             1.     Consideration of approval of delivery method for infrastructure projects
             2.     Consideration of approval of construction contractor evaluation criteria for infrastructure projects
             3.     Consideration of approval of appointment of construction contractor proposal evaluation committee
             4.     Consideration of approval to approve the publishing of a request for proposals for construction contractor
             5.     Consideration of approval of review of policy CAK (Legal) and CAK (Local) Appropriations and Revenue Sources - Investments
             6.     Consideration of approval of the 2014-2015 school calendar

IV.  May 10, 2014 General Election
      Puntos del orden del dia
      Elecciones generales, 10 de mayo de 2014       

  1. Consider and possible action to order a General Election for the election of two trustee positions for Place 1, and 2 to be held on May 10, 2014.  (Considerar y posibles medidas a tomar para ordenar elecciones generales el 10 de mayo de 2014, para elegir dos administradores del consejo para los Núm. 1 y 2.)
  2. Consider Board approval of Notice of General Election for Early Voting and for Election Day. (Considerar la aprobación del Consejo del Aviso de Elecciones generales para la votación adelantada y para el día de las elecciones.)
  3. Consider approval of the Early Voting locations and times and Election Day polling locations and times. (Considerar aprobar los centros electorales y los horarios para la votación adelantada y los centros electorales y los horarios el día de las elecciones.)
  4. Consider and appoint Linda Englert as the Early Voting Judge, Vicky Rowland as Early Voting Alternate Judge, Paula Juarez as Early Voting (Bilingual) Clerk and Martha Gentry as Early Voting Clerk. (Considere y nombrar a Linda Englert como el juez a votar temprano, Vicky Rowland como primeras votaciones magistrado suplente, Paula Juárez como oficinista de votación temprana (bilingüe) y Martha Gentry como Secretario de votación adelantada)
  5. Consider and appoint Selene Gallegos to serve as Bilingual Election Day Judge, Julissa Roy as Election Day Alternate Judge, Richard Gallegos Election Day Clerk, and Andrew Roy as Election Day Clerk. (Considerar y nombrar Selene Gallegos para servir como bilingüe elecciones día juez, Julissa Roy como magistrado suplente del día de las elecciones, Richard Gallegos empleado de día de las elecciones y Andrew Roy como empleado de día de las elecciones.)

 

 

V.  Information and Discussion

       a.     Tuition and fees
       b.     Enrollment report
       c.     February calendar
       d.     Information and questions from Board members
       e.     Suggested agenda items
       f.     President's report

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Council
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session

VI.   Date of next special Board meeting - March 18, 2014

 
Minutes
 

The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, January 13, 2014 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Dr. Jay Kidd, Mr. Mike McWilliams, Mr. Tim Riggan

Absent:            Mr. Scott Richburg, Mr. Eddie Peterson

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Roy Bartels, Mr. Mike Thornton, Dr. Rosemary Reynolds-Sundet, Mr. Jeremiah Boatright, Mr. Ben Martin, Mr. Jerry Dever, Mr. Ralph Ramon, Mr. Britt Canada, Mr. Patrick Lloyd, Dr. Berry Jordan

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. McWilliams gave the invocation.

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the December 16, 2013 minutes.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Dr. Kidd to approve the financials for December 2013.  Motion carried unanimously. 

Information and Discussion

Mr. Mike Thornton and Ms. Patricia Claxton presented information regarding financing and delivery method for the infrastructure project.  Mr. John Blackburn was unable to be here today due to a prior engagement.  We would like to put financing for the infrastructure project on the February meeting agenda. 

  • Non Bank Qualified:  15 years with the $15 million up front.  It has a 10 year call back.  We would pay $1.7 million a year for 10 years and with our tax increase have $1.8 million a year to spend so that would be cutting it too close.  Payback would be $19,537,000.
  • Bank Qualified:  Get $10 million in March at an interest rate of 3.1% and $5 million in 2015 with an interest rate of 3.2%.  Total payback is $19,505,000.  There is only a $30,000 difference in the two options.  This would mean 2 reviews to the state office, Attorney General, etc.  The savings are not enough to justify.  There is a risk of the rate going up in 2015.
  • We have a BBB rating.
  • We are looking at recommending the non-bank qualified and will check on a 5 year call back and a 7 year call back.
  • We are continually researching construction methods.  Our primary focus has been on design build, construction manager at risk, construction manager agent, and integrated build.  We took out the design build due to the time frame.  In the past with Parkhill, Smith, and Cooper, they were not a true design build but an architect and engineer. 
  • We are looking at construction manager agent or construction manager at risk.
  • In February, we will come before the Board with a recommendation withteh best fit and with the best value for our money. 
  • Patricia sent Nathan an email explaining that when we decide the direction we are going, we will meet with all interested vendors together and not one-on-one.  This way everyone is on an even field and hears the same information.
  • The architect and engineer are responsible for making sure the construction is done correctly.  We will send out for proposals and score those proposals. 
  • Sodexo would be over the construction companies and will help with the guidelines for the proposals. 
  • The Texas Government Code gives us the exact specs and laws.
  • Proposals allow us to go into negotiations and bids do not. 
  • WTC would be involved from start to finish. 
  • The delivery method, evaluation committee, and scoring method will be voted on during the February meeting.

Mr. Jeremiah Boatright presented the Foundation update.  Jay Waller and Jason West are doing a great job.  Over the last three months, they have looked at how the Foundation could do more than just scholarships.  They looked at the needs across campus and came up with the following:

  • The Coliseum was given up to $45,000 to purchase live stock pens.
  • Up to $20,000 for a campus water well.
  • Up to $15,000 for a bucket truck for our electrical lineman program.
  • Up to $20,000 for new computers for the Communication Design program.
  • $15,000 to reconnect with alumni to start an alumni association and website.

Jeremiah is really proud of our Foundation Board.  How were these funds raised?  These are unrestricted funds and they came from the tax abatement, faculty/staff, and the community. We have updated our alumni records. We will go forward and keep track of alumni.  Jeremiah is learning a lot working at College on the Square.  He is growing partnerships. 

Mr. Britt Canada discussed student involvement.  The information is part of an accountability report we send to the state.  The reporting period is September 2012 to August 2013.  Students were involved in 9 events with 228 students participating.  Some events were only one night and others were spread over a week.  WTC had three national champions; twelve national team appearances; sixteen student athletes were named to the NJCAA All-American; Frederik Anderson was named the Men’s Golf Phil Mickelson Freshman Of The Year; Omar Johnson was named the Indoor Track and Field – NJCAA Male Athlete Of The Year; Omar Johnson was also named the Outdoor Track and Field – NJCAA Male Athlete Of The Year; Coach James Williams was named the Indoor Track and Field – NJCAA Coach Of The Year; and WTC was named 9th in the nation for the NATYCCA Cup.  Our swine show team received several awards in Fort Worth and San Antonio; and the meats judging team also received several awards.  Jessica Colvin developed our swine bloodline. 

A January calendar was presented to the Board.

There was no information or questions from Board members.

There were no suggested agenda items. 

Dr. Beebe presented the following president’s report:

  • We have only been back from break five days.
  • Happy New Year and hold on to your hats because 2014 will be a great year!

EXECUTIVE SESSION:  The board adjourned and went into executive session in accordance with section 551.074 of the Texas Government Code.   Purpose:  president’s evaluation.  At the conclusion of the executive session, the board reconvened.   The Board extended Dr. Barbara Beebe’s contract for one year.

Date of next regular board meeting –February 10, 2014

 

Financials
Click here for the financials
Check Register
Click here for the check register
New Business

Mr. Mike Thornton will discuss the delivery method, construction contractor evaluation criteria, appointment of construction contractor proposal evaluation committee, and the publishing of a request for proposals for construction contractor.

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Click here for policy CAK (Legal) and CAK (Local)

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2014-2015 School Calendars

 

Fall 2014

 

August 11, Mon

In-Service begins

August 12, Tue

Employee Award Banquet

August 15, Fri

Last day to register and pay for fall semester by 4:00 pm

August 18, Mon

Residence halls open

August 19, Tue

Student Orientation

August 20, Wed

Student Orientation

August 20, Wed

In-Service ends

August 20, Wed

Admission Hearings

August 21, Thurs

Student Orientation

August 21, Thurs

Registration for fall semester

August 22, Fri

Student Orientation

August 22, Fri

Last day to drop and receive 100% refund by 4:00 pm

August 25, Mon

All classes begin

September 1, Mon

Labor Day holiday

September 10, Wed

12th class day for fall

September 17, Wed

U.S. Constitution Day – classes in session

October 24, Fri

Student holiday

October 24, Fri

Faculty/Staff professional development day

November 14, Fri

Last day to drop and/or withdrawal at student discretion for fall semester – noon deadline

November 26, Wed

Thanksgiving holiday – campus closed through Friday, November 28

December 1, Mon

Classes resume

December 8, Mon

Finals for fall semester begin

December  11, Thurs

Finals for fall semester end

December 12, Fri

Residence halls close

December 17, Wed

Christmas holiday – campus closed and reopens Tuesday, January 6

 

Fall Flex 2014    

  

October 6, Mon

Fall Flex registration begins

October 16, Thurs

Last day to register for Fall Flex by 4:00 pm

October 17, Fri

Last day to drop and receive 100% refund for Fall Flex by 4:00 pm

October 17, Fri

Last day to pay for Fall Flex by 4:00 pm

October 20, Mon

Classes begin

December 5, Fri

Last day to drop and/or withdraw at student discretion – noon deadline

December 11, Thurs

Classes end

 

Mid Winter 2014-2015

 

October 13, Mon

Mid Winter registration begins

December 11, Thurs

Last day to register for Mid Winter by 4:00 pm

December 12, Fri

Last day to drop and receive 100% refund for Mid Winter by 4:00 pm

December 12, Fri

Last day to pay for Mid Winter by 4:00 pm

December 15, Mon

Classes begin

January 6, Tue

Last day to drop and/or withdraw at student discretion – noon deadline

January 9, Fri

Classes end

 

Spring 2015

 

November 10, Mon

Pre-registration for spring semester begins

January 6, Tue

Offices open

January 7, Wed

In-service

January 8, Thurs

In-service

January 9, Fri

Professional development

January 9, Fri

Last day to register and pay for spring semester by 4:00 pm

January 12, Mon

Spring  semester  opening session

January 13, Tue

Registration for spring semester

January 13, Tue

Residence halls open

January 14, Wed

Admission Hearings

January 14, Wed

Student Orientation

January 15, Thurs

Student Orientation

January 16, Fri

Student Orientation

January 16, Fri

Last day to drop and receive 100% refund for spring by 4:00 pm

January 19, Mon

All classes begin

February 3, Tue

12th Class day for spring

March 9, Mon

Spring Break – campus closed through Friday, March 13

March 16, Mon

Classes resume

April 3, Fri

Good Friday holiday

April 20, Mon

Pre-registration for fall 2015 semester

April 24, Fri

Last day to drop and/or withdraw at student discretion for spring semester – noon deadline

May 7, Thurs

Student awards day

May 11, Mon

Finals for spring semester begin

May 14, Thurs

Finals for spring semester end

May 15, Fri

Commencement

May 15, Fri

Residence halls close

May 18, Mon

Faculty development

May 19, Tue

Faculty development

May 20, Wed

Faculty development

 

Spring Opportunity Session 2015             

 

February 23, Mon

Registration for Spring Opportunity Session

March 19, Thurs

Last  day to register for Spring Opportunity Session by 4:00 pm

March 20, Fri

Last day to pay for Spring Opportunity Session by 4:00 pm

March 20, Fri

Last day to drop and receive 100% refund for Spring Opportunity Session  by 4:00 pm

March 23, Mon

Classes begin

May 1, Fri

Last day to drop and/or withdrawal at student discretion – noon deadline

May 11, Mon

Finals for Spring Opportunity Session begin

May 14, Thurs

Finals for Spring Opportunity Session end

 

May Mester 2015

 

April 1, Wed

Online classes pre-registration for May Mester

April 20, Mon

Campus registration for May Mester

May 14, Thurs

Last  day to register for May Mester by 4:00 pm

May 15, Fri

Last day to drop and receive 100% refund for May Mester by 4:00 pm

May 15, Fri

Last day to pay for May Mester by 4:00 pm

May 18, Mon

Classes begin

May 18, Mon

Begin 4-day work week

May 25, Mon

Memorial Day holiday

May 28, Thurs

Last day to drop and/or withdraw at student discretion – noon deadline

June 1, Mon

Classes end

 

Summer 2015

 

April 1, Mon

Online classes pre-registration for summer

April 20, Mon

Campus registration for summer

May 27, Wed

Last day to register for 1st 5 ½ week and 9 week session by 4:00 pm

May 28, Thurs

Last day to drop and receive 100% refund for 1st 5 ½ wk & 9 wk session by 4:00 pm

May 28, Thurs

Last day to pay for 1st 5 ½ week and 9 week summer session by 4:00 pm

June 1, Mon

Classes begin for 1st 5 ½ week and 9 week summer session

July 1, Wed

Last day to drop and/or withdraw at student discretion for 1st 5 ½ wk session – noon deadline

July 2, Thurs

Last day to register for 2nd 5 ½ week session by 4:00 pm

July 6, Mon

Independence Day holiday

July 7, Tue

Finals and end of 1st 5 ½ week session

July 7, Tue

Last day to drop and receive 100% refund for 2nd 5 ½ week session by 4:00 pm

July 7, Tue

Last day to pay for 2nd 5 ½ week session by 4:00 pm

July 8, Wed

Classes begin for 2nd 5 ½ week session

July 23, Thurs

Last day to drop and/or withdraw at student discretion for 9 wk session – noon deadline

July 30, Thurs

Finals and end of 9 week session

August 3, Mon

Last 4-day work week

August 10, Mon

Last day to drop and/or withdraw at student discretion for 2nd 5 ½ wk session – noon deadline

August 14, Fri

Finals and end of 5 ½ week session

 

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General Election

Click here for the Order of General Election

Click here for the Notice of General Election

Early Voting and Election Day will be held at the College on the Square located at 1806 26th Street, Snyder, TX 79549. Early Voting will be held April 28, 2014 through May 2, 2014 from 8:00 am to 5:00 pm and May 5, 2014 and May 6, 2014 from 7:00 am to 7:00 pm.  Election Day will be May 10, 2014 from 7:00 am to 7:00 pm.                  

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Information and Discussion

Patricia Claxton will discuss tuition and fees during the board meeting.

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Click here for the enrollment report.

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Campus Calendar

 

Athletic Calendar