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Tour of Fine Arts Theater and HPE, 5:30 p.m.
Board Member Dinner
Visitor Center, 6:00 p.m.

 

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, December 12, 2016
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Dr. Kidd will give the invocation
    2. Recognize guests

II.    Rountine Matters

    1. Recommended Action

      1. Approval of Board minutes November 14, 2016
      2. Approval of financial information November 2016

    2. New Business

      1. Consideration of approval of the annual audit (Ms. Patricia Claxton and Mr. Todd Hrbacek)
      2. Consideration of approval of Consent and Agreement for Fluvanna Wind Energy, LLC (Ms. Patricia Claxton)
      3. Consideration of approval of tax abatement for Midwest Solar Power, LLC (Mr. Jimmy Chandler)
      4. Consideration of approval of TASB policies BFA (Local) Chief Executive Officer Duties and Responsibilities; GFA (Local) Conduct on College District Premises; DH (Local) Employee Standard of Conduct; DCA (Local) Term Contracts; FLB (Local) Student Conduct; and EGA (Local) Academic Achievement (Dr. Beebe)

III.   Information and Discussion

    1. Infrastructure update (Mr. Mike Thornton)
    2. December calendar
    3. Information and questions from Board members
    4. Suggested agenda items
    5. President's report 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.   Date of next regular Board meeting - January 9, 2017

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, November 14, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Scott Richburg, Dr. Jay Kidd, Mr. Tim Riggan

Absent:            Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Mr. Jerry Dever, Mr. Roy Bartels, Mr. Mike Thornton, Ms. Patricia Claxton, Ms. Melanie Schwertner, Ms. Stephanie Ducheneaux, Ms. Tammy Davis, Mr. Britt Canada, Mr. Geron Scates, Ms. Kat Schlegel, Ms. Donna Cutler

Others Present: Mr. Ben Barkley (SDN)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Drew Bullard gave the invocation.

The men’s baseball team was introduced and members include:  Andrew Holsey, Port Lavaca , TX; Josh Baltierra, Corpus Christi, TX; Luke Cullum, Denton, TX; Philip Sanchez, Cypress, TX; Justin Rumley, Taylor, TX; Donivan Lopez, Sinton, TX; Kobrey Garcia, Kingsville, TX; Tyler Dick, San Antonio, TX; Bryce Faust, San Antonio, TX; Anthony Handel, Corpus Christi, TX; Kody Bullard, Arlington, TX; Eric Estrada, Corpus Christi, TX; James Balevic, Marietta, GA; Jesus Diaz, Puerto Rico; Drew Gonzalez, Corpus Christi, TX; Luis Diaz, Delray, FL; Chase Waldrip, New Braunfels, TX; Logan Tate, Snyder, TX; Tyler Leskiw, Australia; Dillion Delgadillo, Corpus Christi, TX; Garrett Scott, Klein, TX; Jorge Napoles, Brooklyn, NY; Matthew Gregory, New Caney, TX; Ricky Arevalo, Corpus Christi, TX; Nick Contreras, Houston, TX; Owen Bessette, Canada; Nick Hollas, Houston, TX; Brenden King, Missouri City, TX; Mark Trimble, San Antonio, TX; Paul McRae, Sugar Land, TX; Miguel Juarez, Freer, TX; Zach Soliz, Port Lavaca, TX; Vincent Aguilar, Round Rock, TX; Craig Swanson, Montgomery, TX; Michael Bielefeld,  Somerset, TX; Matt Gutierrez, Brackettville, TX; Jared Adams, Houston, TX; Obi Obinwa, Richardson, TX; Aaron Rodriguez, Abernathy, TX; Ramiro Sanchez, Port Arthur, TX; Dalton Castillo, Sinton, TX; Garrison Gibson, College Station, TX; Ryan Ramos, Katy, TX; Logan Elliot, Houston, TX; Jerry Cervantez, assistant coach; Kenny Jackson, assistant coach; and Richard Martinez, head coach.

The men and women’s golf teams were introduced and members include: Alejandro Acevedo, Mexico; Andrew Brewer, Canyon, TX; Clayton Galyean, Snyder, TX; Jordan Hanley-Flynn, England; Logan Hopper, Snyder, TX; Ty Houtchens, Lubbock, TX; Tae Itthiratchai, Thailand; Hadley Reynolds, Tahoka, TX; Tucker Tovar, Rockdale, TX; Jakeb Mikel, Palmer, TX (absent); Laura Acosta, Colombia; Sadie Dewinton-Davies, Whales; Sonja Wickemeyer, Germany; Estefania Acosta Aguirre, assistant coach; and Matt McCormick, head coach.

The athletic trainers were introduced and members include: Shyla Chase, Abilene, TX; Sarah Andrews, Westbrook, TX; Katherine Toland, Sweetwater, TX; Stacy Costillo, Sweetwater, TX; Misty Bowers, Pampa, TX; Jessica Ashcraft, Ralls, TX; Sarah Dennis, Pampa, TX; Araceli Martinez, Waco, TX; Alyssa Chavez, El Paso, TX; Angel Mesa, Shallowater, TX; Bradly Cunningham, Idalou, TX; Mark Wiseman, assistant athletic trainer; and Trint Palmer, athletic trainer.

Some members of Student Support Services were introduced and members include: Julia Trejo, Snyder, TX; Megan Oden, Sweetwater, TX; Joanna Ornales, Snyder, TX; Albert Batungwanayo, Abilene, TX; and Bradley Cunningham, Idalou, TX; Frankie Gonzales, academic advisor; Judy Garza, academic advisor; and Terri Williams, Director of Student Support Services. 

Motion by Mr. Peterson, seconded by Mr. Riggan to approve Board minutes of October 10, 2016. Motion carried unanimously. 

Motion by Mr. Richburg, seconded by Mr. Riggan to approve the financial information for October 2016.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Riggan to approve the contract for Ms. Erin Dierker, Instructor, Chemistry/Criminal Justice.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the Western Texas College Strategic Plan.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Dr. Kidd to approve the Resolution of Western Texas College approving the amendments of the WTC Tax Abatement Guidelines and Criteria.  Motion carried unanimously. 

Information and Discussion

Mr. Mike Thornton discussed the infrastructure update.

  • Dining Hall/Student Center:
    • Waiting on Fire Marshal to be complete with dining hall addition
    • Waiting on two items of kitchen equipment to complete
    • Ceiling clouds with infills are complete
    • Preparing to pour sidewalk at exterior of dining hall
  • HPE:
    • New HPE offices are complete
    • Locker rooms and restrooms are complete

  • Plant:
    • Complete
  • Grounds Maintenance:
    • Complete
  • Domestic Water:
    • Complete
  • Plaza/Corridor:
    • Working on touching up concrete and caulking joints
    • Painting/patching of exterior walls is nearing completion
  • Air Handling Units (AHU’s):
    • Complete
  • Fine Arts:
    • Compete with the exception of the art hangers and new handrail

Pictures of the progress were given to the board. 

Dr. Beebe presented the personnel update.  Mr. Donny Brown will retire after the spring 2017 term.  Mr. Brown will retire after 28 years of service.

Ms. Patricia Claxton discussed our Standard and Poor’s rating.  Last year we had a rate of BBB stable and this year our rate increased to a BBB positive.  With our tax values down, Ms. Claxton was pleased with our rate. This is our rate for debt services. This is a good report for us.  Our goal is to continue to go up in our rating.

Ms. Stephanie Ducheneaux discussed the 4-day academic week.  At the end of last year, faculty asked us to investigate going to a 4-day academic classes.  Of our nine neighboring schools, seven are on a 4-day class schedule.  Midland and Clarendon were the two that do not participate in this.  We are going to pilot the 4-day class schedule this spring.  The college will remain open 5 days per week during the fall and spring semesters.  This will help athletes who are gone on Fridays.  It will also give students the chance to meet with instructors and make up homework.  Dual credit schools are all on board.  Classes will be held from 7:30 am to 8:45 am; 8:55 am to 10:10 am; 10:20 am to 11:35 am; a 35 minute lunch; and then 12:05 pm to 1:20 pm. 

A November calendar was presented to the Board.

Questions from Board members: Mr. Peterson would like the curbs painted because the paint is peeling and looks terrible.  Repainting them would make them look nice.  He would also like for the pot holes to be filled.  There is no sense in looking ratty when the renovations are complete. 

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • Met with area legislators on October 18th at the Capital, and attended the marathon quarterly TACC meeting on the 19th in Austin.
  • Success at Community Colleges:Attended the WTC Foundation Board meeting on October 25th.  Enjoyed discussing the new WTC Foundation Inspire Program and reviewing the applications from faculty and staff with the Foundation Board.  The Foundation Board graciously funded all programs that were requested: Whiteboards for Building 6, WTC Facebook Training, Wind Energy Education Expansion, and an Instructional 3D Printer.  A fifth project reviewed will be covered by our current infrastructure project.
    • Total certificate and degrees awarded at community colleges have increased 177% since 2000; from 37,395 to 103,752.
    • Community colleges awarded 9,000 additional degrees and certificates from 2014 to 2015; a 9% increase.
    • 74% of all baccalaureate degree graduates have some credits from community colleges.
  • Held the monthly Kitchen Cabinet meeting in the Pruitt room in the WTC cafeteria on November 8th.  Everyone enjoyed seeing the newly renovated and expanded facility.  Discussion focused on the appraisal district and ramifications over $84 million TY Pickett error.
  • Together with Stephanie Ducheneaux, Britt Canada, and Marina Gonzales attended the 2+2 agreement signing with Texas Tech’s National Wind Institute on November 10th.  The agreement will allow our graduates to seamlessly transfer into Texas Tech’s Wind Energy Program.
  • Held our annual Veterans Day Ceremony on November 11th.  Tumbleweed Smith was our distinguished featured speaker, and cloud cover lifted just enough for a fly over by the High Sky Wing Commemorative Air Force.  It was, as always, a moving ceremony.
  • Just a reminder to please submit your annual Board Training Certificate for reimbursement at your earliest convenience. 

Ms. Patricia Claxton stated last month, you approved J. Ferg to reroof the dorms, apartments and the college residence.  They job is complete and J. Ferg did an excellent job.  The annex was also damaged and the skylights need to be replaced.  We were waiting to see if the roof would be totaled.  The annex was delayed because we were waiting on engineers and adjusters.  We have one more hurdle before they will total the roof.  This is an emergency situation and per policy, the president or CFO can sign a contract.  Patricia would like to sign a contract with J. Ferg to reroof the annex.  We have a major event in three weeks and the roof leaks and needs fixed.  This was not part of the bid, only the skylights, 9 buildings and the college residence.  Our deductible is $10,000.  We have wind claims going and hail storm claims going. 

The scheduled executive session was cancelled. 

Motion by Mr. Richburg, seconded by Mr. Bullard to adjourn the meeting. Motion carried unanimously.

Date of next regular board meeting – December 12, 2016

 
Financials
November 2016 Financials 
Check Register
November 2016 Check Register
New Business

Ms. Patricia Claxton and Mr. Todd Hrbacek will present the annual audit. 

*******

Consent and Agreement for Fluvanna Wind Energy, LLC

*******

Tax Abatement for Midwest Solar Power, LLC

*******

TASB Board Policies:

BFA (Local) Chief Executive Officer Duties and Responsibilities

GFA (Local) Conduct on College District Premises

DH (Local) Employee Standard of Conduct

DCA (Local) Term Contracts

FLB (Local) Student Conduct

EGA (Local) Academic Achievement

Information & Discussion

Mr. Mike Thornton will discuss the infrastructure update.

*******

 

Academic Calendar

Athletic Calendar