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Board Member Luncheon
Visitor Center 11:30 am



Board Meeting, 12:30 P.M.
Monday, December 11, 2017
Palmer Hall boardroom


I.     Call to Order

    1. Mr. Peterson will give the invocation
    2. Recognize guests

II.    Routine Matters

    1. Recommended Action

      1. Approval of Board minutes November 13, 2017
      2. Approval of financial information November, 2017

    2. New Business

      1. Consideration of approval of annual audit (Ms. Patricia Claxton and Mr. Jeff Graham from Condley and Company, LLP)
      2. Consideration of approval of Resolution for Scurry County Appraisal District Board of Directors Election Ballot (Ms. Patricia Claxton)

III.   Information and Discussion

    1. Personnel update (Dr. Beebe)
    2. January Board meeting (Dr. Beebe)
    3. December calendar
    4. Information and questions from Board members
    5. Suggested agenda items
    6. President's report

EXECUTIVE SESSION: The Board will go into executive session at this time. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will announce whether any action needs to be taken as a result of the executive session.

IV.    Date of next regular Board meeting - January 8, 2018


The Board of Trustees of Western Texas College met in a regular Board meeting at 12:30 p.m. on Monday, November 13, 2017, in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Mike McWilliams, Mr. Tim Riggan

Absent:            Mr. Scott Richburg, Dr. Jay Kidd

Staff Present:  Dr. Barbara Beebe, Ms. Stephanie Ducheneaux, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Ralph Ramon, Ms. Donna Cutler, Ms. Tammy Davis, Ms. Sheila Williamson

Others Present: Mr. Ben Barkley (SDN), Mr. Mike Hartman (County Attorney), and Mr. Larry Falcon (student)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Mike McWilliams gave the invocation.

The baseball team was introduced and members include:  Jared Adams, Houston, TX; Abner Andino, Yabucoa, Puerto Rico; Ricky Arevalo, Corpus Christi, TX; Braxton Boudoin, Groves, TX; Kody Bullard, Arlington, TX; Carson Burns, Orangeville, ON; Zach Carrion, Fort Worth, TX; Sergio Conchas, Fort Worth, TX; Nick Contreras, Houston, TX; Chase Cos, spring, TX; Connor Dominguez, Allen, TX; Matt Espinosa, Fort Worth, TX; Bryce Faust, San Antonio, TX; Hugo Garcia, Mexico City, Mexico; Ian Gleason, San Antonio, TX; Hunter Hand, Amarillo, TX; Anthony Handel, Corpus Christi, TX; Carlos Hernandez, Arecibo, Puerto Rico; Nick Hollas, Houston, TX; Andrew Holsey, Port Lavaca, TX; Dagan Ince, Cibolo, TX; Cameron Johnson, Miamisburg, OH; Brendon King, Missouri City, TX; Jonathan LaCourse, San Antonio, TX; Dean Loessberg, San Antonio, TX; Ethan Lundt, Omaha, NE; Izaiah Madrid, El Paso, TX; Paul McRae, Sugar Land, TX; Ian Munoz, Gurabo, Puerto Rico; Obi Obinwa, Richardson, TX; Chris Patten, Pilot Point, TX; Stephen Perales, Corpus Christi, TX; Justin Rumley, Taylor, TX; Philip Sanchez, Cypress, TX; Ramiro Sanchez, Port Arthur, TX; Joelvin Santiago, San Lorenzo, Puerto Rico; Dylan Simpson, Spring, TX; Zach Soliz, Port Lavaca, TX; Bryce Turner, San Angelo, TX; Cameron Weatherly, Chico, TX; Matt Zuniqa, Katy, TX; Kenny Jackson, head coach.  Absent: Triston Busse, Portland, TX; Dillon Delquadillo, Corpus Christi, TX; Gerardo Cervantez, assistant coach, and Gary Miller, assistant coach. 

The women’s track and field team was introduced and members include:   Deborah Acquah, Ghana; Taylor Crouch, Houston, TX; Mariya Hudson, Cahokia, IL; Sha’Vonne Jackson, DeSoto, TX; Brittany Johnson, Florissant, MO; Jackline Kwambai, Kenya; Abigail Kwartenq, Ghana; Anytcy Marin, Fredericksburg, TX; Nicole Penick, Fredericksburg, TX; Shyquivia Stiggers, Lubbock, TX; Xavierre Warren, Skyline, TX; Santanya Wright, Shanice Williams, Toronto, Canada; Jamaica; James Williams, head coach; Trinity Williams, assistant coach, Stefan Campos, assistant coach. Absent:  Tiana Bowen, Barbados; Kimisha Chambers, Jamaica; Mikaylee Gwin, Tahoka, TX; Josephine Kayitesi, Abilene, TX.

The men’s track and field team was introduced and members include: Sean Bailey, Jamaica; Abraham Barrera, San Marcos, TX; Denzel Brown, Edina, MN; Dezmand Bryant, Coushatta, LA; Jaylon Bryant, Cameron, TX; Rayon Butler, Jamaica; Ethan Fernandez, Lockney, TX; Eddie Hernandez, San Marcos, TX; Jaquone Hoyte, Barbados; Jesus Mata, Mission, TX; Reginald Mouton, Copperas Cove, TX; Paxton Nava, Post, TX; Jesse Ortiz, Presidio, TX; Karrington Pierce, Mesquite, TX; Evan Reyes, Abilene, TX; Donald Rolle, Ft. Worth, TX; Andrew Rueda, Wellington, TX; Brandon Sanders, San Antonio, TX; Shivnarine Smalling, Jamaica; David Smith, Gholson, TX; Gabriel Walker, Lancaster, TX; James Williams, head coach, Trinity Williams, assistant coach, and Stefan Campos, assistant coach. Absent: Alberto Bejarano, Andrews, TX; Darius Kyle, Brownfield, TX; Devion Sargent, Waxahachie, TX; Leonel Vazquez, Donna, TX. 

Motion by Mr. Peterson, seconded by Mr. Riggan to approve the Board minutes of October 9, 2017, Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. Peterson to approve the financial information for October, 2017.  Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Mr. Riggan to approve Ms. Emily Powell as the Dean of Technology and Information Security.  Motion carried unanimously.

Motion by Mr. Bullard, seconded by Mr. Peterson to approve the Tax Abatement between Western Texas College and Fluvanna Wind Energy 2, LLC.  Motion carried unanimously.


Motion by Mr. McWilliams, seconded by Mr. Bullard to approve the resolution nominating Mr. Ray Myers for the Scurry CAD Board of Directors Election for 2018-2019. Motion carried unanimously.

Dr. Beebe discussed the Scurry County agreement addendum.  Ricky Fritz and Dr. Beebe have been working on the addendum regarding our commercial driving license (CDL) classes at College on the Square.  We will train the counties drivers and in return they will allow us to use their trucks for our students.  The CDL classes started on November 9, 2017 and we had ten students interested and four currently enrolled.  The cost of the class is $4,000.  Two of the students received full funding from outside sources and two students had personal funding.  Six students are waiting to hear if they received funding.  We will offer another class in December.  Minimum age to take the class is 18.  Our 20 linemen students will go through the program.  The classes are offered at night and the driving portion of the class will be held at the Coliseum.  They are required to have 60 hours behind the wheel.  This is currently a high demand profession. 

Dr. Beebe reported we have several employees retiring or resigning.  Mr. Roy Bartels will retire December 8th; Mr. Rob Fields will retire at the end of the year; Ms. Ann Galyean will retire at the end of January; and Mr. Brent Burleson will resign as of November 24th

A November calendar was presented to the Board.

Questions from Board members:    Mr. Riggan thanked Tammy Davis for bringing in the student athletes to the Board meetings.  She does a good job in that department.  Mr. Presswood asked Tammy to please tell Coach Owens he had a much better bench demeanor than the other team. 

There were no suggested agenda items.

Dr. Beebe presented the following president’s report:

  • Hosted the October Kitchen Cabinet meeting in the Pruitt Room on October 13th. Mark McClain, CEO of Big Country Electric Cooperative and DCOS Board Chairman spoke of the community working together as they begin the process of bringing a new DCOS executive director to Snyder. Everyone is onboard to help however we can.
  • Hosted our much anticipated SACSCOC Accreditation Visit October 16th through 19th. Thank you to the Board for your support, and to our staff and faculty for all their hard work. Administrative staff did a great job with logistics and catering to the numerous needs of the nine member committee. We anticipate the committee’s report within the next few weeks.
  • The TACC Quarterly meeting was held in Austin October 24th through 26th. Dual credit concerns and information regarding Texas community colleges wishing to offer Bachelor’s degrees was discussed.
  • Also on Thursday the 26th the WTC Fall Festival was held in the Coliseum. Attendance was great and a record donation to the United Way is anticipated. Thank you to everyone who helped make the event a success.
  • On Thursday November 2nd, the Phi Theta Kappa Honor Society held its fall induction ceremony in the Fine Arts Theater. District 1 Vice President Laura Clark, and District 1 Coordinator Bonnie Kelley were guest speakers. As a Five Star Chapter, WTC is now required to hold two induction ceremonies, one in the fall and one in the spring of each academic year.
  • On Friday, November 10th WTC hosted our annual Veterans Day Ceremony. Due to inclement weather the event was held in the Fine Arts Theater. A number of attendees commented that they could clearly hear every word of the ceremony, a nice change from when it is held outside where it is harder to hear due to the wind.
  • Just a reminder that the Quanah Parker statue dedication ceremony will be this Thursday the 16th at 2:00 pm.  Thank you to Drew Bullard who will be a guest speaker, as will Mike Dreith. All are invited to attend.  
  • On Thursday, December 7th, the Alumni Association will host a WTC Community Christmas in the Student Center from 5:30 to 6:30 pm. Carolers, Mrs. Claus, and a short holiday production will be offered. Cookies and hot cocoa will also be available.
  • December 11th will be our Christmas luncheon with your spouses.
  • The Westerner Club can be purchased for our basketball games and cost is $100.  You will receive a season pass, t-shirt, dinner, and a media guide.  You will be issued a wristband.  During a doubleheader, the Westerner Room will open at halftime of the women’s game and end at the beginning of second quarter of the men’s game.  During a single game, it will open at the start of the game and close at the end of halftime. 
  • A Very Happy and Blessed Thanksgiving to All!

The scheduled executive session was cancelled.   

Motion by Mr. Riggan, seconded by Mr. Bullard to adjourn the meeting.  Motion carried unanimously.

Date of next regular board meeting – December 11, 2017


November Financials 
Check Register
November Check Register 
New Business

Mr. Jeff Graham from Condley and Company, LLP will present the audit.


Scurry County Appraisal District Board of Directors Election Ballot 

Information & Discussion

Dr. Beebe will discuss the personnel update.


Dr. Beebe will discuss the January Board meeting. 


Academic Calendar

Athletic Calendar