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Board Member Lunch
Pruitt Community Room, 11:00 a.m.

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 12:00 P.M.
Monday, August 8, 2016
Palmer Hall boardroom

Agenda

I.     Call to Order

    1. Mr. Peterson will give the invocation
    2. Recognize guests
    3. Introduction of volleyball team and men/women soccer teams

II.    Routine Matters

    1. Recommended Action
      1. Approval of Board minutes July 11, 2016
      2. Approval of financial information July 2016
    2. New Business
      1. Consideration of approval of resolution setting tax rate for 2016-2017 (Mr. Presswood)
      2. Consideration of approval of adoption of budgets for 2016-2017 (Patricia Claxton)
      3. Consideration of approval of sole source purchase (Patricia Claxton)
      4. Consideration of approval of workforce yearly rate adoption (Donna Cutler)

III.  Information and Discussion

    1. Infrastructure update (Dr. Beebe)
    2. August calendar
    3. Information and questions from Board members
    4. Suggested agenda items
    5. President's report

 

 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

IV.  Date of next regular Board meeting - September 12, 2016

 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 12:00 p.m. on Monday, July 11, 2016 in the Palmer Hall Boardroom.

Present:  Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Dr. Jay Kidd, Mr. Scott Richburg, Mr. Tim Riggan, Mr. Mike McWilliams

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Kat Neilson, Mr. Roy Bartels, Ms. Stephanie Ducheneaux, Mr. Ralph Ramon, Mr. Mike Thornton, Ms. Tammy Davis, Mr. Mitch Calhoun, Mr. Matt McCormick, Mr. Lorenzo Sands

Others Present: Mr. Ben Barkley (SDN), Ms. Cheryl Costello (TD Industries), Mr. Gabe Butler (TD Industries)

Mr. Lee Presswood, board president, called the meeting to order and Mr. Mike McWilliams gave the invocation.

Motion by Dr. Kidd, seconded by Mr. Bullard to approve Board minutes of June 13, 2016. Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Bullard to approve the financial information for June 2016.  Motion carried unanimously. 

Motion by Dr. Kidd, seconded by Mr. Riggan to approve Mr. Matt McCormick, head men/women golf coach.  Motion carried unanimously. 

Motion by Mr. McWilliams, seconded by Mr. Riggan to approve Ms. Marina Gonzales, wind energy instructor.  Motion carried unanimously.  

Motion by Mr. Bullard, seconded by Mr. Richburg to approve the summer small class report.  Motion carried unanimously. 

Motion by Mr. Bullard, seconded by Mr. Richburg to award proposal for maintenance contract to TD Industries.  Motion carried unanimously. 

Information and Discussion

Ms. Patricia Claxton discussed the preliminary 2016-2017 budgets:

Revenue

 

State Appropriations

We do not have these numbers at this time

Increase in State Insurance

$44,332

College Work Study – decrease in funding

($22,056)

Decrease in Taxes

($1,487,424)

Increase in Tuition

$371,385

Increase Grants (STEM, Child Care and Youth Career

$259,649

GED Testing Fee

($11,100)

Miscellaneous

$1,900

Total

($843,314)

Expenses

 

Human Resource – complete budget for dept.

$25,068

Business Office – Advertising move to HR

($8,000)

Counseling – change in position

($13,354)

General Institution - Professional Services – STEM

($46,000)

Biology – position not needed

($50,000)

Correctional – part time and phone

$4,500

Process Technology – eliminated

($15,676)

Engineering – eliminated

($15,131)

Prison Admin – change in position

$19,127

Library – replacement of furniture

($5,000)

Increase Grants (STEM, Child Care, Youth Career

$259,649

Transportation – rolling equipment

($25,000)

Property Insurance Increase

$15,500

Ground Maintenance – Airifier for fields

($8,000)

Utilities

$10,000

Decrease in Major Repairs

($50,000)

Athletic Scholarship – increase in cost

$16,560

College Work Study – decrease in funding

($22,056)

Increase in Health Insurance and changes in coverage

$90,686

General Institution Staff Benefits retiree insurance

$112,968

Debt Early Payoff (25th Street and Sports Complex)

($120,000)

Set aside for Infrastructure Payment

($600,000)

Decrease in Contingency

($338,444)

Miscellaneous

($80,711)

Total

($843,314)

 

We are looking at a tax rate of $.3300 compared to last year’s rate of $.3275.

Mr. Mike Thornton presented the infrastructure update.

Dining Hall/Student Center

  • Framing, sheathing, and sheetrock are complete
  • Roofing is complete
  • Ceiling grid and lighting are installed in the cafeteria
  • Walls are painted in the cafeteria. Ceiling tile to be installed next week and ceramic tile is to follow

HPE

  • New masonry walls are complete.
  • Plumbing and electrical rough in is in progress.
  • Cardio wall paint and duct sock to begin next week
  • Ceiling paint in the cardio area is complete.
  • Framing and gyp board is ongoing.

Plant

  • Chillers are running
  • New power is completely switched over 

Grounds Maintenance

  • 95% complete with the exception of the ramps for the new equipment
  • Insulation is installed

Domestic Water

  • Complete

Plaza/Corridor

  • Continuing sidewalks from the LRC to the north of the Student Center entrance
  • Demo and reaming chill water lines to start next week
  • One section of steps is remaining
  • Painting of exterior walls is ongoing

AHU’s

  • All air handlers that have chilled water supply are working properly

Fine Arts

  • New theater lighting to start installation on July 18th
  • New seats are set to arrive on August 15th
  • Remaining hallway work is complete

Pictures were given to the board. 

Ms. Stephanie Ducheneaux discussed the summer enrollment report. The report includes numbers from spring flex, maymester, summer I, summer I flex, and summer II.  We have a total of 272,768 contact hours; headcount of 2,734; and total students (duplicated count) of 2,784.  Continuing Education had 32,991 contact hours and 769 students from December – February and 22,327 contact hours and 614 students from March – May.  Total students served are 4,167 with 328,086 contact hours.  VCT for summer I and II, we hosted (students taking) 12 students and provided (WTC teaching) 112 students.  We had 157 Opportunity Waiver students for the year and we waived $205,491.

Ms. Patricia Claxton stated that we may need to move the August board meeting to a later date if she does not receive the tax rate and appropriations from the state by August 8th

A July calendar was presented to the Board.

There was no information or questions from Board members.   

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  •  On June 16th and July 7th I participated in the first two of three NACUA (National Association of College and University Attorneys” Title IX Conference Calls required for certification as a Title IX Coordinator.  Dean of Student Affairs Ralph Ramon, Director of Human Resources Sheila Williamson, and Athletic Director Tammy Davis will also become certified as a contact for any Title IX complaints or investigations. 
  • Alongside a group of 25 presidents, I participated in the “Community College Presidents” Symposium Engaging Four-Year Institutional Partners to Ensure Strong Transfer Outcomes” June 26th through the 28th in Queenstown, Maryland.  The symposium was conducted in partnership with Achieving the Dream and the Aspen Institute’s College Excellence Program, and was fully underwritten by Achieving the Dream.  The diverse group engaged in discussion and problem solving, gathering ideas and strategies from each other and national experts, and shared practices and plans for our unique institutions.
  • On June 30th, Stephanie Ducheneaux, Billy Mebane and I met with Rachael McClain and Chris Yeschke, the new Snyder ISD Principle to discuss how to increase participation in our duel credit offerings.
  • Held numerous interviews on June 30th and July 5th for our Director of Housing position.  We were delighted to have a number of well qualified applicants, and an offer was extended to and accepted by Mr. Ed Albarez, currently a WTC part-time security guard.  Mr. Albarez is highly regarded among staff and faculty and knows the institution and our students well.

The scheduled executive session was cancelled. 

Date of next regular board meeting – August 8, 2016

 
Financials
July 2016 Financials 
Check Register
July 2016 Check Register 
New Business

Resolution

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Sole Source Purchase

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Workforce Yearly Rate Adoption

Information & Discussion

Dr. Beebe will present the infrastructure update.

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Academic Calendar

Athletic Calendar