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Board Member Dinner
Pruitt Community Room, 6:00 pm

WESTERN TEXAS COLLEGE
SCURRY COUNTY JUNIOR COLLEGE DISTRICT
SNYDER, TEXAS

 

Board Meeting, 7:00 P.M.
Monday, April 11, 2016
Palmer Hall boardroom

Agenda

I.     Call to order

    1. Mr. Richburg will give the invocation
    2. Recoginze guests
    3. Introduction of the Meat Judging and Show Teams; Athletic Training; Honor Code students; and Phi Theta Kappa students

II.    Routine Matters

    1. Recommended Action

      1. Approval of board minutes February 8, 2016
      2. Approval of financial information February 2016 and March 2016

    2. New Business

      1. Consideration of approval of Certification of Unopposed Candidates
      2. Consideration of approval of Order of Cancellation for May 7, 2016 Election
      3. Consideration of approval of Lincoln Clean Energy tax abatement application (Ms. Patricia Claxton)
      4. Consideration of review of TASB policy CAK (Legal) and CAK (Local) Appropriations and Revenue Sources - Investments (Ms. Patricia Claxton)
      5. Consideration of approval of Western Texas College's Mission Statement (Mr. Britt Canada)
      6. Consideration of approval of review of TASB policy update 31 legal policies
      7. Consideration of approval of adoption of TASB policy update 31 local policies
      8. Consideration of approval of 2016-2017 contract renewals
      9. Consideration of approval of nomination of Board of Trustee to serve on the Scurry County Museum Board
      10. Consideration of approval of nomination of Board of Trustee to serve on the Foundation Board
      11. Consideration of approval of Mr. Mark McClain to serve on the Foundation Board

III.   Information and Discussion

    1. Infrastructure update (Mr. Mike Thornton)
    2. Pre-proposal for maintenance contract (Ms. Patricia Claxton)
    3. Pre-bid/proposal for phone provider (Mr. Roy Bartels)
    4. April calendar
    5. Information and questions from board members
    6. Suggested agenda items
    7. President's report

 

 

EXECUTIVE SESSION: The Board will adjourn at this time and go into executive session. The executive session will be held under the provisions of Texas Government Code, Chapter 551, including but not limited to, Section 551.071, Section 551.072, Section 551.074, Section 551.076, Section 551.082(a), and Section 551.083.

    1. Consultation with Legal Counsel
    2. Deliberation regarding appointment, employment, evaluation, reassignment, duties, discipline or dismissal of personnel

At the conclusion of the executive session, the Board will reconvene and announce whether any action needs to be taken as a result of the executive session.

  1. Date of next Board meeting - May 9, 2016
 
Minutes

The Board of Trustees of Western Texas College met in a regular Board meeting at 7:00 p.m. on Monday, February 8, 2016 in the Palmer Hall Boardroom.

Present:           Mr. Lee Presswood, Mr. Drew Bullard, Mr. Eddie Peterson, Mr. Mike McWilliams, Mr. Tim Riggan, Mr. Scott Richburg

Absent:            Dr. Jay Kidd

Staff Present:  Dr. Barbara Beebe, Ms. Patricia Claxton, Ms. Melanie Schwertner, Mr. Britt Canada, Mr. Ralph Ramon, Mr. Roy Bartels, Mr. Mike Thornton, Dr. Berry Jordan

Others Present: Mr. Ben Barkley (SDN), Mr. Max Drum

Mr. Lee Presswood, board president, called the meeting to order and Mr. Peterson gave the invocation.

The women’s track and field team was introduced.  Members include:  Amira Davis, Philadelphia, PA; Cassidy Doggett, Sterling City, TX ; Britaney Duncan, Portmore, Jamaica; Stephanie Hale, Cleveland, OH; Rene Medley, Kingston, Jamaica; Marcenia Milburn, Memphis, TN; Alexiis Nobles, Burkburnett, TX; Teja Roker, Bahamas; Sasha Smith-Pollard, Clovis, NM; Shanice Williams, Ontario, Canada; Cameka Witter, Kingston, Jamaica; James Williams, head coach; Trinity Williams, assistant coach, and Chris Zadroga, assistant coach.

The men’s track and field team was introduced.  Members include:  Robin Black, Clarendon, Jamaica; Chauncey Cooper, McKinney, TX; Rajay Hamilton, Kingston, Jamaica; Ian Kerr, Nassau, Bahamas; Jacoby Lacey, Whitehouse, TX; Vincent Lalang, Eldoret, Kenya; Jalen Lewis, San Antonio, TX; Carlos Loera, Laredo, TX; Victor Montgomery, McComb, MS; Travis Riley, Kingston, Jamaica; Shamar Rock, Bragetown, Barbados; Anselam Roosevelt, San Antonio, TX; Rhayko Schwartz, McKinney, TX; Antwon Smith, Cleveland, OH; Gabriel Walker, Lancaster, TX; Sean Washington, New Iberia, LA; Jason Yaw, Guyana; James Williams, head coach: Trinity Williams, assistant coach; and Chris Zadroga, assistant coach.

The baseball team was introduced.  Members include: Ethan Anderson, Chandler, AZ; Chase Nistor, Regina, Saskatchewan; Quinton Garcia, Pecos, TX; Cameron White, Georgetown, TX; Marcos Mora, Houston, TX; Kobrey Garcia, Kingsville, TX; James Balevic, Marietta, GA; Mitchell Morris, Wichita Falls, TX; Mark Trimble, San Antonio, TX; Felix Hernandez, Naranjito, PR; Garrett Powell, Spring, TX; Mitchell Hazlett, Riverview, New Brunswick; Ryan Ramos, Katy, TX; Justin Gray, Wimberley, TX; Kyle Cross, Australia; Spencer Seman, Danbury, TX; Jason Morales, Juncos, PR; Marshall Brown, Liberty Hill, TX; Chris Arnold, Grapevine, TX; Garrett Scott, Klein, TX; Matt Gutierrez, Brackettville, TX; Tyler Leskiw, Australia; Glenn Diaz, Toa Alta, PR; Seth Hubert, Riviera, TX; Owen Bessette, Alberta, Canada; Dalton Castillo, Sinton, TX; Phil Burris, Brownfield, TX; Sean Becker, Telford, PA; Kyle Hussien, Klein, TX; Eddie Tamez, Mission, TX; Derek Cisneros, Kyle, TX; Obi Obinwa, Richardson, TX; Richard Martinez, head coach; Jerry Cervantez, assistant coach; Kenny Jackson, assistant coach. 

Motion by Mr. Riggan, seconded by Mr. Peterson to approve Board minutes of January 11, 2016 and January 18, 2016. Motion carried unanimously. 

Motion by Mr. Peterson seconded by Mr. Bullard to approve the financial information for January 2016.  Motion carried unanimously. 

Motion by Mr. Richburg, seconded by Mr. Peterson to approve the small class report.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Riggan to approve the tax abatement between Western Texas College and Fluvanna Wind Energy, LLC.  Motion carried unanimously.

Motion by Mr. Riggan, seconded by Mr. Richburg to approve the 2016-2017 school calendar.  Motion carried unanimously. 

Motion by Mr. Riggan, seconded by Mr. Richburg to approve a $5 per semester hour increase in our general use fee.  Motion carried unanimously.

Motion by Mr. Peterson, seconded by Mr. Bullard to approve the additions to TASB policy FM (Local) Discipline and Penalties.  Motion carried unanimously.

Motion by Mr. McWilliams, seconded by Mr. Richburg to approve the additions to TASB policy FMA (Local) Discipline and Penalties – Discipline and Procedures.  Motion carried unanimously.   

Motion by Mr. Richburg, seconded by Mr. McWilliams to approve ordering the General Election of two trustee positions for Place 3 and Place 4 to be held on May 7, 2016.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. McWilliams to approve the Notice of General Election for Early Voting and Election Day.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Riggan to approve the Early Voting locations and times and Election Day polling locations and times.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. Riggan to appoint Nancy Doyle as the Early Voting judge, Tommy Doyle as Early Voting alternate judge, Paula Juarez as Early Voting (bilingual) clerk, Kay Hopper, Betty Thompson, and Martha Gentry as Early Voting clerks.  Motion carried unanimously.

Motion by Mr. Richburg, seconded by Mr. McWilliams to appoint Nancy Doyle to ser as Election Day judge, Tommy Doyle as Election Day alternative judge, Sandy Wells as Election Day clerk (bilingual), Martha Gentry, Kay Hopper, and Carolyn Martin as Election Day clerks.  Motion carried unanimously. 

Information and Discussion

Mr. Mike Thornton presented the infrastructure update.

  • Dining Hall/ Student Center: All Piers and concrete for piers were completed by the end of last week.
  • HPE: The swimming pool infill was completed at the end of last week as well as partial concrete slab demo.
  • Plant: All demolition of old/existing equipment is complete.  Most of the new equipment is in place (pumps, chillers, etc.).  Beginning to start installation of new piping.
  • Grounds Maintenance: Dirt pad and spot footings complete with anchor bolts.  Ready to begin the steel erection and materials are on location.
  • Domestic Water: Fire Hydrants – Lacking only two fire hydrants to be complete on the install.  The old water loop was turned off last week to make the switch over to the new loop.
  • Plaza/Corridor: The electrical conduit is in place and complete for the last transformer location.  Chill water lines, trench drains and backfill is ongoing for the next pour of sidewalk, which will be to the north steps of Fine Arts.
  • Air Handling Units (AHUs): Six units left to install.  Last four are ordered an awaiting arrival.  Installation of the last two AHUs that we have on site next week.  Test and balance has started on AHUs that are currently installed.
  • Fine Arts: The Fine Arts hallways are complete with new flooring, ceiling, wall and lighting upgrades.

Pictures and a configuration of HPE were given to the board. 

Mr. Britt Canada presented the enrollment report.  Our total duplicated headcount is 2,522 which is the third highest spring enrollment we have had.  Total semester hours are 16, 695 and total contact hours are 367,236. Full-time student’s total 509 and part-time students total 2,013. We have 387 vocational majors and 1,708 freshmen.  We have 783 concurrent (high school) students and 28.8% Hispanic students. The number of Mitchell County students increased from 202 to 226.  We have 528 in-district students, 1,633 out of district students, and 144 non-resident students.  Continuing education has a total headcount of 888 students which generated 30,624 contact hours.  Our total number of students is 3,410 which generated 397,860 contact hours.  We a total of 106 dual credit and college students utilizing the Opportunity Waiver for $73,948.

The March board meeting falls during our spring break.  We would like to cancel that meeting. 

A February calendar was presented to the Board.

There was no information or questions from Board members.   

There were no suggested agenda items from Board members.

Dr. Beebe presented the following president’s report:

  • WTC is excited to have been chosen, again, as one of the top 150 community colleges in the nation to be eligible for the Aspen Prize for Community College Excellence (as we were in 2015!). The Aspen Prize, awarded every two years, is the nation’s signature recognition of high achievement and performance among America’s community colleges. The top 150 community colleges are from 35 states, with 15 other community colleges from Texas.  The award recognizes institutions for exceptional student outcomes in four areas: student learning, certificate and degree completion, employment and earnings, and high levels of access and success for minority and low income students.
  • WTC is also excited to have been awarded a $550,000 Educate Texas Regional STEM Degree Accelerator Grant.  This was awarded in November, and although we are the lead institution, due to our construction, the office Press Event is going to be held at Odessa College, one of the 6 community college partner institutions, next Thursday, February 11, 2106 at 1:00 pm.  Everyone is welcome to attend.
  • On January 20th, I attended a marathon quarterly TACC meeting in Austin.  Feeling the need for more time than a traditional 3 or 4 hour meeting, the membership and Jacob Fraire, the new TACC president, decided to convene a 9 hour meeting to set legislative priorities.  Funding and Workforce Solutions will comprise TACC’s Legislative Agenda: these are the core areas where we will proactively and methodically seek support from policy leaders and ultimate approval from the legislature.  The CEO’s engaged in a robust conversation regarding dual credit; however no consensus could be reached so the two core policy priorities above were agreed upon.
  • WTC’s Foundation meeting was held on January 28, 2016.  Wade Lancaster resigned his position on January 26, 2016 after having served on the board since 2011.  WTC is grateful for this dedication and service to the WTC Foundation.
  • WTC is pleased to announce that 35 students were named to the Fall 2015 President’s Honor List; 80 students were named to the Dean’s Honor List; and 49 were named to the Merit Honor list.  The President’s Honor List is awarded to full-time students who have attained a grade point average of 4.0; the Dean’s Honor List is awarded to full-time students who have attained a grade point average of 3.5; and the Merit Honor List is awarded to students who have attained a grade point average of 3.5 while taking more than 8 semester hours but less than 12 semester hours.
  • We are having our first Blood Drive of the semester tomorrow the 9th from 9:30 am to 2:00 pm in the Student Center.  Appointments can be made online or by calling Korie Allen at 574-7623.  Everyone is encouraged to donate!

EXECUTIVE SESSION:  The board went into executive session in accordance with section 551.084 of the Texas Government Code.   Purpose:  President’s Evaluation.  At the conclusion of the executive session, the board reconvened.   Motion by Mr. Richburg, seconded by Mr. Bullard to extend Dr. Beebe’s contract one year.  Motion carried unanimously. 

Date of next regular board meeting – April 11, 2016

 

 
Financials

February Financials and February Revenue and Expense Report

March Financials

Check Register

February Check Register 

March Check Register

New Business

Certificate of Unopposed Candidates

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Order of Cancellation for May 7, 2016 Election

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Lincoln Clean Energy tax abatement application

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TASB policy CAK (Legal) and CAK (Local)

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Western Texas College Mission Statement

Western Texas College is committed to excellence as it challenges students to reach their full potential. 

The institutional goals of Western Texas College are:

  • Provide quality education for pre-professional, general, career, technical, workforce and foundational students
  • Enhance student life through campus activities
  • Provide support services that help students, staff and faculty succeed
  • Provide a safe learning environment that encourages and facilitates social, cultural, economic and community development
  • Promote life-long learning that encourages critical thinking, skill development, communication proficiency, art and cultural appreciation and civic responsibility

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TASB policy update 31

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Information & Discussion

Mr. Mike Thornton will present an infrastructure update during the meeting.

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Mr. Will Furgeson and Mr. Charlie Smith will discuss the tax abatement for Lincoln Clean Energy.

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Ms. Patricia Claxton will discuss the pre-proposal for our maintenance contract.

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Mr. Roy Bartels will discuss the pre-bid/proposal for our telephone provider.  

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 Academic Calendar

Athletic Calendar